Agenda and minutes

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Contact: Colin Gamble 

Items
No. Item

643.

Apologies for Absence

Minutes:

Apologies for absence were received from Cllr Flewitt.

644.

Declarations of Interest

Minutes:

There were no declarations of interest.

645.

Corporate Performance Management - 2017/18 pdf icon PDF 918 KB

Report of Chief Executive

Minutes:

The Cabinet considered a report of the Chief Executive detailing the Council’s corporate approach to performance management for 2017/18.

 

Resolved:-

 

 

1.    That the Corporate Priority Performance Indicators to be monitored via the Monthly Performance Report (MPR) for 2017/18, as set out at Appendix 1 to the submitted report, be approved.

2.    That the MPR will also include a small basket of indicators (as outlined in paragraph 4.3 of the report) relating to areas where the Council does not have lead responsibility or direct control.

3.    That the Corporate Priority Actions, to support implementation of the Council’s 2017/18 Corporate Priorities, as set out at Appendix 2 to the report, be approved.

Reason for Decision

 

To identify corporate measures and targets against which the Council’s performance can be monitored and managed effectively

 

Other options

 

1. Significantly increasing the numbers of performance measures and indicators. This would place significant pressure on available resources to undertake the necessary monitoring, and would result in diverting resources from other priority areas.

 

2. Not identifying any Corporate Priority Actions or Indicators. This would leave the Council unable to monitor its performance against its key priorities or to assess whether resources are appropriately allocated.

 

Note:- This is an Executive Function
Referred direct to all three Scrutiny Committees.
Executive Councillor:- Lamb

 

646.

Council Tax Base and National Non Domestic Rating Base 2017/18 pdf icon PDF 149 KB

Report of Chief Executive

Additional documents:

Minutes:

The Cabinet considered a report of the Chief Executive concerning the calculation of the Council Tax Base for 2017/18 and the submission of the National Non Domestic Rates (NNDR1) form to the Department of Communities and Local Government (DCLG) by 31st January 2017.

 

Resolved:-

 

1.    Thatin accordancewiththeLocalAuthorities(Calculationof Council TaxBase) Regulations 1992(as amendedbytheLocalAuthorities (Calculationof CouncilTax Base)(Amendment)(England)Regulations 2003)andLocalGovernmentFinanceAct2012(Calculationof billing authoritys council taxbaseSection 15):

 

(i)            TheLocalCouncilTaxSupport Schemefor 2017/18 approvedby Councilon 15 December 2016,beincorporatedinto theCouncil Taxbasesetting as outlined inAppendicesA and B to the submitted report.

 

(ii)           Thatthe following changes to CouncilTax discounts and exemptions approvedby Cabinet on 5 January 2016 will remain unchanged from1 April2017 andthese areincorporatedinto theCouncilTaxBase:-

 

-       Propertiesrequiringor undergoing structural alteration or major repairs(ClassD) as allowed by Section 11Aof the LocalGovernmentFinanceAct2012is set at 0%.

 

-       Vacantand substantiallyunfurnishedproperties (ClassC) asallowed bySection 11Aof the LocalGovernment FinanceA  ...  view the full minutes text for item 646.

647.

Draft Housing Revenue Account Budget 2017/18 and Rent Setting pdf icon PDF 117 KB

Report of the Deputy Chief Executive (People) and the Director of Finance and Resources

Additional documents:

Minutes:

The Cabinet considered a joint report of the Deputy Chief Executive (People) and the Director of Finance and Resources setting out the Housing Revenue Account (HRA) budget for 2017/18 together with the information necessary to set a balanced budget as required by legislation.

 

Resolved:-

 

1.    That a rent reduction of 1% on secure tenancies, as required by the Welfare Reform and Work Act 2016, be endorsed.

 

2.    That an average rent increase of 4.41% on shared ownership properties, be endorsed.

 

3.    That the proposed rent changes in 1 and 2 above to be effective from 3 April 2017, be endorsed.

 

4.    That the increases in other charges as set out in section 5 of the submitted report, be endorsed.

 

5.    That the management fee and increases in service charges and heating charges proposed by South Essex Homes, as set out in section 6 of the report, be endorsed.

 

6.    That the appropriations to the Repairs Contract Pensions earmarked reserve and the HRA Capital Investment earmarked reserve, as set out in section 8 of the report, be endorsed.

 

7.    That subject to 1 - 6 above, the HRA budget as set out in Appendix 1 to the  report, be endorsed.

 

8.    That the value of the Council’s capital allowance for 2017/18 be declared as £25.370M, as determined in accordance with regulation 16 of the Local Authorities (Capital Finance and Accounting) (England) Regulations, be endorsed.

 

Reason for Decision

 

Part of the process of maintaining a balanced budget for the HRA is to consider and set a rent rise (and associated increases in other income streams). Full Council need to approve the HRA budget prior to the start of the financial year.

 

Other Options

 

As set out in the submitted report

 

Note:- This is an Executive Function save that approval of the final budget following Cabinet on 14th February 2017 is a Council Function.
Referred direct to Policy and Resources Scrutiny Committee.
Executive Councillor:- Flewitt

 

648.

Draft Capital Programme 2017/18 to 2020/21 pdf icon PDF 125 KB

Report of the Corporate Management Team  

Additional documents:

Minutes:

The Cabinet considered a report of the Corporate Management Team setting out a draft programme of capital projects for the period 2017/18 to 2020/21.

 

It was noted that the Council had been notified of a successful bid to the Department for Education for a grant of £536k for the expansion of early years (3-4 year olds) places in preparation for the 30 hour entitlement for working parents in September 2017. The grant will be included in the final capital report to Cabinet on 14th February 2017.

 

Resolved:-

 

1.    That the current approved Programme for 2017/18 to 2019/20 of £125.4m, as set out in Appendix 1 to the submitted report, be noted.

 

2.    That the changes to the approved Programme, as set out in Appendix 2 to the report, be noted.

 

3.    That the proposed new schemes and additions to the Capital Programme for the period 2017/18 to 2020/21 totalling £59.1m of which £52.9m is for the General Fund and £6.2m for the Housing Revenue Account, as set out in Appendices 6 and 7 to the report, be endorsed.

 

4.    That the proposed schemes subject to external funding approval for the period 2017/18 to 2020/21 totalling £42.6m as set out in Appendices 2 and 7 to the report, be endorsed.

 

5.    That it be noted that the proposed new schemes and additions, as set out in Appendices 6 and 7 to the report, and other adjustments as set out in Appendix 2 to the report, will result in a proposed capital programme (excluding schemes subject to external funding approval) of £185.8m for 2017/18 to 2020/21.

 

6.    That it be noted that of the total programme of £185.8m for the period 2017/18 to 2020/21, the level of external funding supporting this programme is £58.2m.

 

7.    That it be noted that a final review is being undertaken on the 2016/17 outturn and that the results will be included in the report to Cabinet on 14th February 2017.

 

Reason for Decision

 

The proposed Capital Programme is compiled from a number of individual projects which either contribute to the delivery of the Council’s objectives and priorities or enhance the Council’s infrastructure.  

 

Other Options

 

The proposed Capital Programme is compiled from a number of individual projects, any of which can be agreed or rejected independently of the other projects

 

Note:- This is an Executive Function save that approval of the final budget following Cabinet on 14th February 2017 is a Council Function.
Referred direct to all three Scrutiny Committees.
Executive Councillor:- Lamb

 

649.

Draft Fees and Charges 2017/18 pdf icon PDF 86 KB

Report of the Corporate Management Team 

 

Additional documents:

Minutes:

The Cabinet considered a report of the Corporate Management Team detailing fees and charges for services included in the budget proposals for 2017/18.

 

Resolved:-

 

That the proposed fees and charges for each Department as set out in the submitted report and appendices, be endorsed.

 

Reason for Decision

 

Part of the process of maintaining a balanced budget includes a requirement to consider the contribution that fees and charges make towards that aim. This report is in fulfilment of that requirement.

 

Other Options

 

None.

 

Note:- This is an Executive Function save that approval of the final budget following Cabinet on 14th February 2017 is a Council Function.
Referred direct to all three Scrutiny Committees.
Executive Councillor:- Lamb

 

650.

Draft General Fund Revenue Budget 2017/18 pdf icon PDF 172 KB

Report of the Corporate Management Team  

 

Additional documents:

Minutes:

The Cabinet considered a report of the Corporate Management Team presenting the draft revenue budget for 2017/18.

 

Members of the Cabinet conveyed their thanks and appreciation to the Director of Finance & Resources and his team for their sterling work in preparing the draft budget.

 

Resolved:-

 

1. That the 2017/18 draft revenue budget and any required commencement of consultation, statutory or otherwise, be approved.

 

2. That it be noted that the 2017/18 draft revenue budget has been prepared on the basis of a Council Tax increase of 4.99%, being 1.99% for general use and 3% for Adult Social Care.

 

3. That it be noted that the 2017/18 draft revenue budget has been prepared using the provisional local government finance settlement and that the outcome from the final settlement will need to be factored into the final budget proposals for Budget Cabinet and Budget Council.

 

4. That the 2017/18 draft revenue budget, as endorsed, be referred to all three Scrutiny Committees, Business sector and Voluntary sector to inform Cabinet, which will then recommend the Budget and Council Tax to Council.

 

5. That the schools position and the recommendations to the Schools Forum on 18th January 2017, as set out in Appendix 14 and 14(i) to the submitted report, be noted and referred to People Scrutiny Committee and then to Cabinet and Council.

 

6. That the direction of travel for 2018/19 and beyond, as set out in section 15 of the report, be endorsed.

 

Reason for Decision

 

Budget scrutiny is at the core of the Council’s corporate planning framework. It is a complex process that is fully integrated with strategic service planning. Annually, prior to the start of the year, the Council agrees the budget using a consistent, transparent and prudent approach.

 

Other Options

 

None

 

Note:- This is an Executive Function save that approval of the final budget following Cabinet on 14th February 2017 is a Council Function.

Referred direct to all three Scrutiny Committees.

Executive Councillor:- Lamb

 

 

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