Agenda and minutes

Venue: Committee Room 1 - Civic Suite. View directions

Contact: Colin Gamble 

Items
No. Item

888.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Cox and Flewitt.

889.

Declarations of Interest

Minutes:

There were no declarations of interest at this meeting.

890.

Decant Policy pdf icon PDF 93 KB

Report of Deputy Chief Executive (People)

Additional documents:

Minutes:

The Cabinet considered a report of the Deputy Chief Executive (People) setting out the proposal for the adoption of a borough-wide Decant Policy that would apply to any Council tenants who may have to move either on a permanent or temporary basis as a result of a regeneration project.

 

Resolved:-

 

1. That the terms of the Decant Policy be approved.

 

2. That there is an allowance made in the capital programme on a scheme by scheme basis for any costs that are incurred in respect of the Policy.

 

Reason for Decision

 

With the Queensway project progressing, it is important that the Council has a clear Decant Policy which will enable tenants to be compensated for the disturbance associated with the regeneration projects.

 

Other Options

 

The Council has legal responsibilities to meet to its tenants whose home is subjected to demolition, or major refurbishment.

 

This is an Executive function

Referred directly to Policy & Resources Scrutiny Committee

Executive Councillor:- Flewitt

891.

Local Lettings Policy pdf icon PDF 71 KB

Report of Deputy Chief Executive (People)

Additional documents:

Minutes:

The Cabinet considered a report of the Deputy Chief Executive (People) setting out the proposal for the adoption of a  Local Lettings Policy for Council Tenants on the Queensway Estate which would give them additional priority to move from the Estate, in advance of redevelopment/regeneration, to alternative Council housing provision if they choose to do so.

 

Resolved:-

 

1. That the terms of the Local Lettings Policy for Queensway tenants be approved.

 

2. That the Deputy Chief Executive (People) and the Deputy Chief Executive (Place) each be individually authorised, in consultation with the Executive Councillor for Housing, Planning and Public Protection Services, to determine the timing of the implementation of the Policy.

 

3. That the proposals be publicised on the Council’s On the Move website.

 

Reason for Decision

 

As the Better Queensway Scheme progresses there may be a number of tenants who wish to leave the Estate but the Council’s Allocation Policy does not enable them to do so and the only option would be to introduce a Local Lettings Policy which would enable them to move.

 

Other Options

 

The other option would be to include the Local Lettings Policy alongside a wider review of the Allocation Policy but this would take some months to complete.

 

Note: This is an Executive function

Referred direct to Policy & Resources Scrutiny Committee

Executive Councillor:- Flewitt

892.

Better Queensway pdf icon PDF 530 KB

Report of Deputy Chief Executive (Place)

Additional documents:

Minutes:

Further to the meeting of the Cabinet held on 20th September 2016, Members considered a report of the Deputy Chief Executive (Place) which sought approval to progress the Better Queensway project to procurement stage to identify a preferred partner(s) and set out a series of processes that need to be undertaken in order to meet the proposed procurement timetable.

 

Recommended:-

 

1.  That the following key elements be included in the procurement documentation to set out the Council’s ambitions, parameters and expectations of Better Queensway and to enable the procurement process:

 

Finance

 

(i) That the intention for the Council to act as senior lender be approved and included in the procurement documentation while clearly stating that the Council will assess the position at the time to ensure that this meets the Council’s best interests.

 

Procurement

 

(i) That Competitive Dialogue be approved as the procurement approach to securing a preferred project partner(s).

 

(ii) That commencement of the competitive dialogue process, based on the timetable set out in paragraph 5.4 of the submitted report, be approved.

 

(iii) That the term “Partnership Approach” be used in defining the approach to be developed by tenderers in response to the Council’s objectives and that this be used throughout the procurement documentation.

 

(iv) That the proposed Better Queensway objectives/requirements be approved, in principle, as an appropriate and comprehensive set of underpinning statements to be included in procurement documentation and to form the basis for evaluation questions and that the Deputy Chief Executive (Place) and the Deputy Chief Executive (People) shall each be individually authorised, in consultation with the Portfolio Holder for Culture, Tourism and the Economy, to refine and confirm the final objectives and requirements.

 

(v) That the outline evaluation criteria and weightings be approved, in principle, and that the Deputy Chief Executive (Place) and the Deputy Chief Executive (People) shall each be individually authorised, in consultation with the Portfolio Holder for Culture, Tourism and the Economy, to refine and confirm the final evaluation criteria.

 

Governance

 

(i) That a sponsoring group be established within the project structure including the Leader of the Council, Portfolio Holder for Culture, Tourism and the Economy, Chief Executive, Deputy Chief Executive (Place) and Deputy Chief Executive (People).

 

(ii) That the Deputy Chief Executive (Place) and the Deputy Chief Executive (People)  each be individually authorised, in consultation with the Portfolio Holder for Culture, Tourism and the Economy, in the context of the sponsoring group, to take decisions during the procurement process to ensure agile and timely decision making keeping the procurement to timetable and protecting the Council’s position.

 

(iii) That the Deputy Chief Executive (Place) and the Deputy Chief Executive (People) each be individually authorised, in consultation with the Portfolio Holder for Culture, Tourism and the Economy, and the Director of Finance and Resources to negotiate to purchase residential and commercial properties which become available within the ‘Better Queensway’ site if this offers value for money and proves to be advantageous to the project.

 

Planning

 

(i) That the draft site boundary, as  ...  view the full minutes text for item 892.

893.

Revocation of Pier Cycling Byelaw pdf icon PDF 210 KB

Additional documents:

Minutes:

The Chairman agreed to accept the above matter as an urgent item of business to enable steps to be taken to revoke the byelaw as soon as possible.

 

The Cabinet considered a report of the Deputy Chief Executive (Place) requesting consideration to be given to the proposed revocation of byelaw 18 of the Council byelaws regulating and governing the riding or use of bicycles or other wheeled vehicles on Southend Pier.

 

Recommended:

 

That authority be given for the preparation of all necessary draft orders, undertaking of consultation and to seek confirmation of the Secretary of State for the Department of Communities and Local Government where required to enable members to determine whether or not to revoke byelaw 18.

 

Reason for decision

 

The byelaws are obsolete and unnecessary and the provisions within them can now be managed by the Pier’s entry arrangements separately.

 

Other options

 

As set out in the report.

 

Note: This is a Council function

Referred direct to Place Scrutiny Committee

Executive Councillor: Holland

 

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