Meeting documents

Place Scrutiny Committee
Monday, 13th July, 2015 6.30 pm

Place:
Jubilee Room, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
114 Apologies and substitutions.
 Apologies for absence were received from Councillors T Callaghan (Substitute: Councillor Davies), J Garston (Substitute: Councillor Flewitt), Councillor Phillips (Substitute: Councillor Arscott) and Councillor Ward.
115 Declarations of interest.
 The following interests were declared at the meeting:

(a) Councillors Longley, Norman MBE, Terry & Woodley (Executive Councillors) - interest in the referred/called-in items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

(b) Councillor Ware-Lane - Agenda Item 8 (Blenheim Park Pavilion Proposal) - Non-pecuniary interest: Sits on the Executive of Southend Borough & District Football Combination and has refereed Catholic United many times;

(c) Mr A Lewis (Corporate Director for Place) - Agenda Item 8 (Blenheim Park Pavilion Proposal) - Non-pecuniary interest: Chairman of Leigh Dynamo YFC and lives in the road adjacent to Wellstead Gardens.
116 Questions from Members of the Public.
 The relevant Executive Councillors responded to written questions that had been received from members of the public.
117 Minutes of the Meeting held on Monday, 13th April, 2015
 Resolved:

That the Minutes of the meeting held on Monday, 13th April, 2015 be received, confirmed as a correct record and signed.
118 Monthly Performance Report - April 2015
Business for item 118
Resolved:-

That the report be noted.

Note:- This is an Executive Function.
Executive Councillor:- As appropriate to the item.
119 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
Corporate Plan & Annual Report - 2015
Scrutiny Comment for item 119
Business for item 119
Resolved:-

1. That the following decision of Cabinet be noted:-

"That the draft Corporate Plan and Annual Report 2015 be approved."

2. That in accordance with Standing Order 39 the matter be referred to full Council for consideration

Note:- This is a Council Function
Executive Councillor:- Woodley
120 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
2014/15 Year End Performance Report
Scrutiny Comment for item 120
Business for item 120
Resolved:-

That the following decision of Cabinet be noted:-

"That the 2014/15 end of year position and accompanying analysis, be noted."

Note:- This is an Executive Function
Executive Councillor:- Woodley
121 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
Blenheim Park Pavilion Proposal
Scrutiny Comment for item 121
Business for item 121
Resolved:-

That the matter be referred back to Cabinet for reconsideration with particular regard to the lack of public consultation on the proposals to date and the potential loss of public open space.

Note:- This is an Executive Function
Executive Councillor:- Longley
*Referred to:- The Cabinet
122 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
Community Infrastructure Levy (CIL): Adoption of Charging Schedule and associated documents
Scrutiny Comment for item 122
Business for item 122
Resolved:-

That the following decision of Cabinet be noted:-

"1. That all the modifications of the Examiner's Report (appendix 1 to the submitted report) and the revised version of the Southend-on-Sea Borough Council Community Infrastructure Levy (CIL) Charging Schedule 2015 (appendix 2 to the submitted report), be approved.

2. That the Southend-on-Sea Borough Council Community Infrastructure Levy Charging Schedule be adopted in the format set out in appendix 2 to the submitted report, in accordance with the Planning Act 2008 (as amended) and CIL Regulations 2010 (as amended).

3. That the following CIL associated documents be adopted:

• CIL Regulation 123 Infrastructure List, as set out in appendix 3 to the submitted report.
• CIL Instalment Policy, as set out in appendix 4 to the submitted report.
• CIL Payment in Kind and Infrastructure Payments Policy as set out in appendix 5 to the submitted report.
• Supplementary Planning Document 2: Planning Obligations 2015, as set out in appendix 6 to the submitted report.
• CIL Governance Framework, as set out in appendix 7 to the submitted report.

4. That Part 3 Schedule 3 of the Southend-on-Sea Borough Council Constitution be amended as outlined in paragraph 3.12 of the submitted report to allow provisions for CIL implementation.

5. That the Corporate Director for Place, in consultation with the Portfolio Holder for Housing, Planning and Regulatory Services, be authorised to deal with all necessary adoption documents, minor adjustments that may be required to the text and other consequential matters."

Note:- This is a Council Function
Executive Councillor:- Norman
123 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
Adoption of Southend-on-Sea Development Management Report
Scrutiny Comment for item 123
Business for item 123
Resolved:-

That the following decision of Cabinet be noted:-

"1. That all the recommendations of the Inspector's Report (appendix A to the submitted report) and the revised version of the Southend-on-Sea Development Management Document (appendix B to the submitted report), be approved.

2. That the Development Management Document be adopted in the format set out in appendix B to the submitted report in accordance with the Planning Regulations 2012.

3. That the Corporate Director for Place, in consultation with the Portfolio Holder for Housing, Planning and Regulatory Services, be authorised to deal with all necessary adoption documents, minor adjustments which may be required to the text and other consequential matters."

Note:- This is a Council Function
Executive Councillor:- Norman
124 Transport Asset Plan
Business for item 124
Resolved:-

That the draft report and Policy be noted and endorsed for submission to Cabinet for consideration at its meeting on 22nd September 2015.

Note:- This is an Executive Function
Executive Councillor:- Terry
125 In depth Scrutiny projects - 2015 / 16
Business for item 125
Resolved:-

1. That the in-depth scrutiny project for 2015/16 be - ‘20mph speed limits in residential streets'.

2. It be noted that the following Members have been appointed to the Panel, which will manage the in depth scrutiny project - Councillors Assenheim, Callaghan, Cox, Evans, Habermel, Kenyon, Mulroney and Ware-Lane.

3. That the information attached at Appendix 3 to the Report, the summary of work of the 3 Scrutiny Committees during 2014 / 2015, be noted.

Note:- This is a Scrutiny Function.
126 Exclusion of the Public.
 Resolved:-

That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the items of business set out below on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Part II(Confidential)
127 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
Future Delivery of the Grounds Maintenance Service
  • (Attachment: 38)Report of Corporate Director for Place
  • (Attachment: 39)Appendix 1 - Externalisation Option
  • (Attachment: 40)Appendix 2 - In-House Option
  • (Attachment: 41)Appendix 2a - Existing Operational Staffing Structure
  • (Attachment: 42)Appendix 2b - Operational Chart Revised Structure
  • (Attachment: 43)Appendix 3 - Local Authority Trading Company Option (4.23 M\bytes)
  • (Attachment: 44)Appendix 4 - Norse Southend Option (4.36 M\bytes)
  • (Attachment: 45)Appendix 5 - Grant Thornton Review
Scrutiny Comment for item 127
Business for item 127
Resolved:-

That the following decision of Cabinet be noted:-

"That the proposals for the future delivery of grounds maintenance and related services, as set out in paragraphs 6.2.3 and 6.2.4 of the submitted report, be approved."

Note:- This is an Executive Function
Executive Councillor:- Longley
6.30 p.m./10.30 p.m.

Attendance Details

Present:
Councillor S J Habermel (Chairman)
Councillor M F Evans (Vice-Chairman)
Councillors B C Arscott*, M Assenheim, S T Aylen, J I Courtenay, T Cox, A Crystall, L Davies*, M A Flewitt*, D J Jarvis, D G Kenyon, J McMahon, C A Mulroney, J G St.J Ware-Lane and C A Willis
(*Substitute in accordance with Council Procedure Rule 31)
In attendance:
Councillors G E Longley, D A Norman MBE, M W Terry, R A Woodley (Executive Councillors)
J K Williams, A Lewis, P Geraghty, N Harris, I Brown, P Mathieson, R Barnes and T Row

Scrutiny Comment

ItemComment
119 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:45
Resolved:-

1. That the following decision of Cabinet be noted:-

"That the draft Corporate Plan and Annual Report 2015 be approved."

2. That in accordance with Standing Order 39 the matter be referred to full Council for consideration

Note:- This is a Council Function
Executive Councillor:- Woodley
120 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:45
Resolved:-

That the following decision of Cabinet be noted:-

"That the 2014/15 end of year position and accompanying analysis, be noted."

Note:- This is an Executive Function
Executive Councillor:- Woodley
121 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:46
Resolved:-

That the matter be referred back to Cabinet for reconsideration with particular regard to the lack of public consultation on the proposals to date and the potential loss of public open space.

Note:- This is an Executive Function
Executive Councillor:- Longley
122 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:46
Resolved:-

That the following decision of Cabinet be noted:-

"1. That all the modifications of the Examiner's Report (appendix 1 to the submitted report) and the revised version of the Southend-on-Sea Borough Council Community Infrastructure Levy (CIL) Charging Schedule 2015 (appendix 2 to the submitted report), be approved.

2. That the Southend-on-Sea Borough Council Community Infrastructure Levy Charging Schedule be adopted in the format set out in appendix 2 to the submitted report, in accordance with the Planning Act 2008 (as amended) and CIL Regulations 2010 (as amended).

3. That the following CIL associated documents be adopted:

• CIL Regulation 123 Infrastructure List, as set out in appendix 3 to the submitted report.
• CIL Instalment Policy, as set out in appendix 4 to the submitted report.
• CIL Payment in Kind and Infrastructure Payments Policy as set out in appendix 5 to the submitted report.
• Supplementary Planning Document 2: Planning Obligations 2015, as set out in appendix 6 to the submitted report.
• CIL Governance Framework, as set out in appendix 7 to the submitted report.

4. That Part 3 Schedule 3 of the Southend-on-Sea Borough Council Constitution be amended as outlined in paragraph 3.12 of the submitted report to allow provisions for CIL implementation.

5. That the Corporate Director for Place, in consultation with the Portfolio Holder for Housing, Planning and Regulatory Services, be authorised to deal with all necessary adoption documents, minor adjustments that may be required to the text and other consequential matters."

Note:- This is a Council Function
Executive Councillor:- Norman
123 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:46
Resolved:-

That the following decision of Cabinet be noted:-

"1. That all the recommendations of the Inspector's Report (appendix A to the submitted report) and the revised version of the Southend-on-Sea Development Management Document (appendix B to the submitted report), be approved.

2. That the Development Management Document be adopted in the format set out in appendix B to the submitted report in accordance with the Planning Regulations 2012.

3. That the Corporate Director for Place, in consultation with the Portfolio Holder for Housing, Planning and Regulatory Services, be authorised to deal with all necessary adoption documents, minor adjustments which may be required to the text and other consequential matters."

Note:- This is a Council Function
Executive Councillor:- Norman
127 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:46
Resolved:-

That the following decision of Cabinet be noted:-

"That the proposals for the future delivery of grounds maintenance and related services, as set out in paragraphs 6.2.3 and 6.2.4 of the submitted report, be approved."

Note:- This is an Executive Function
Executive Councillor:- Longley

Business

ItemBusiness
118The Committee considered Minute 34 of Cabinet held on 23rd June 2015, together with the Monthly Performance Report (MPR) covering the period to end April 2015. The Committee additionally had before it the latest MPR to end May 2015, which had been circulated on 8th July 2015.
119The Committee considered Minute 36 of Cabinet held on 23rd June 2015, which had been called in to scrutiny, together with a report of the Chief Executive & Town Clerk presenting the Council's draft Corporate Plan and Annual Report for 2015.
120The Committee considered Minute 37 of Cabinet held on 23rd June 2015, which had been called in to all 3 scrutiny committees, together with a report of the Chief Executive & Town Clerk detailing the end of year position of the Council's corporate performance.
121The Committee considered Minute 46 of Cabinet held on 23rd June 2015, which had been called in to scrutiny together with the report of the Corporate Director for Place on a proposal to work with Catholic United FC to develop a new sports pavilion in Blenheim Park.

Upon a requisition for a named vote in accordance with Council Procedure Rule 40.1, a recorded vote was taken to refer the matter back to Cabinet, the voting was as follows:

For reference back:
Councillors Arscott, Aylen, Courtenay, Cox, Evans, Flewitt, Kenyon and Ware-Lane (8)

Against reference back:
Councillors Crystall, Davies, Jarvis, McMahon, Mulroney and Willis (6)

Abstentions:
Councillors Assenheim and Habermel (2)
122The Committee considered Minute 47 of Cabinet held on 23rd June 2015, which had been called in to scrutiny together with the report of the Corporate Director for Place proposing the adoption of the Southend-on-Sea Borough Council Community Infrastructure Levy (CIL) Charging Schedule together with the associated documents.

In response to questions regarding the charging zones, the Executive Councillor for Housing, Planning and Regulatory Services undertook to arrange for a coloured map to be circulated to all members of the Committee.
123The Committee considered Minute 48 of Cabinet held on 23rd June 2015, which had been called in to scrutiny together with the report of the Corporate Director for Place proposing the adoption of the Southend Development Management Report.

The Executive Councillor for Housing, Planning and Regulatory Services gave his assurance that specific references to Shoeburyness would be included in future planning documents where appropriate.
124(This is a pre-Cabinet scrutiny item).

The Committee received a presentation and considered a report by the Corporate Director for Place by way of pre-Cabinet scrutiny. This provided Members with an update on progress in developing the Council's Transport Asset Management Strategy (TAMS) and sought the Committee's views on the draft "Policy Statement" and guiding principles for Transport Asset Management (attached at Appendix 1 to the report). The report also sought the Committee's views on relevant topics in the report that would assist in the development of the TAMS, particularly the long term options and priorities for investment in carriageways and footways that would guide further modelling and appraisal.
125The Committee considered a report by the Corporate Director for Corporate Services concerning the in depth scrutiny project to be undertaken by the Scrutiny Committee in 2015/16. The report also attached some information about the work carried out by the Scrutiny Committees in the 2014 / 15 Municipal Year.
127The Committee considered Minute 58 of Cabinet held on 23rd June 2015, which had been called in to scrutiny together with the report of the Corporate Director for Place setting out proposals for the future delivery of the Grounds Maintenance Service.

 

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