Agenda and minutes

Venue: Committee Room 1 - Civic Suite. View directions

Contact: Tim Row - Principal Committee Officer 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor Byford (Substitute: Councillor Moring).

2.

Declarations of Interest

Minutes:

The following interests were declared at the meeting:

 

(a) Councillor Callaghan – Agenda Item No. 6 (Members Requests List: Request Reference 17/11 – Waiting restrictions in The Rodings) – Non-pecuniary interest: Friend lives in the road;

 

(b) Councillor Flewitt – Agenda Item No. 6 (Members Requests List: Request Reference 17/12 – Waiting restrictions in Eastwood Park Drive) – Non-pecuniary interest: Mother in law lives in the road;

 

(c) Councillor J Garston – Agenda Item No 4 (Objections to Traffic Regulation Orders – Permit Parking Areas: Westcliff Parade) – Non-pecuniary interest: Lives in the vicinity of one of the proposed areas;

 

(d) Councillor J Garston – Agenda Item No. 6 (Members Requests List: Request Reference 17/06 and 17/24 – Waiting restrictions in Teigngrace) – Non-pecuniary interest: Close friend lives in the street;

 

(e) Councillor Moring – Agenda Item No. 6 (Members Requests List: Request Reference 17/13, 17/18, 17/26, 16/11 – Waiting restrictions in Colbert Avenue) – Non-pecuniary interest: Relative lives in the road;

 

(f) Councillor Mulroney – Agenda Item No. 9 (Petition for 20mph Speed Limit – Southsea Avenue) – Non-pecuniary interest: Lives in the road;

 

(g) Councillor Walker – Agenda Item No. 5 (Objections to Traffic Regulation Orders – Various Locations: Boston Avenue) – Non-pecuniary interest: Accompanies wife when attending St Mary’s School in connection with the Southend Boys and Girls Choir;

 

(h) Councillor Ware-Lane – Agenda Item No. 6 (Members Requests List: Request Reference 17/04 – Verge hardening in Bridgwater Drive) – Non-pecuniary interest: Family live in the vicinity;

 

(i) Councillor Ware-Lane – Agenda Item No. 8 (Request to Amend Traffic Flows to One-Way - Osborne Road and Windsor Road) – Non-pecuniary interest: Lives in the vicinity;

 

(j) Councillor Woodley – Agenda Item No. 6 (Members Requests List: Request Reference 17/14 and 17/15 Amendment of waiting restrictions in Tyrone Road) - Non-pecuniary interest: Lives in Tyrone Road.

3.

Minutes of the Meeting held on Thursday, 9th March 2017 pdf icon PDF 80 KB

Minutes:

Resolved:-

 

That the Minutes of the Meeting held on Thursday, 8th March 2017 be received and confirmed as a correct record.

4.

Objections to Traffic Regulation Orders – Permit Parking Areas pdf icon PDF 197 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that appraised Members of the representations that had been received in response to the statutory consultation for proposed Traffic Regulation Orders in respect of a number of proposals to introduce Permit Parking Areas in various areas as detailed in the appendices to the report.

 

The report also sought an appropriate recommendation to the Cabinet Committee on the way forward, after having considered of all the representations that had been received in writing and at the meeting.

 

In response to concerns expressed regarding the parking problems in the Westcliff Parade area, the Director for Planning & Transport suggested that the lengths of waiting restrictions could be reduced where safe and appropriate to do so to maximise the parking space available.

 

Resolved:

 

That the Cabinet Committee be recommended:

 

1. That the Deputy Chief Executive (Place) be authorised to confirm The Southend-on-Sea Borough Council (Cliffs Pavilion Area) (Prohibition of Waiting and Permit Parking Places) (Zone CP) Order 2016 (As Amended) (Amendment No. 2) Order 2017 as advertised and that, subject to the level of responses from the additional area between this area and the Town Centre CPZ meet the required criteria, the additional area be formally advertised and any resulting works undertaken at one time. Any objections received following statutory advertisement will be referred to a future meeting of the Traffic & Parking Working Party for consideration.

 

2. That the Deputy Chief Executive (Place) be authorised to confirm The Southend-on-Sea Borough Council (Heygate Avenue Area) (Zone HY) (Permit Parking Places and Prohibition of Waiting) Order 2017 as advertised and that the effect of the permit parking scheme be monitored for a period of up to 6 months following implementation. In the event the operational hours of the scheme need to be extended as a result of the monitoring, the Deputy Chief Executive (Place), in consultation with the Executive Councillor for Transport, Waste and Regulatory Services, be authorised to publish the relevant statutory notice and undertake the necessary consultation for a traffic regulation order to amend the Order as may be required. Any objections received following statutory advertisement will be referred to a future meeting of the Traffic & Parking Working Party for consideration.

5.

Objections to Traffic Regulation Orders – Various Locations pdf icon PDF 213 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that appraised Members of the representations that had been received in response to the statutory consultation for proposed Traffic Regulation Orders in respect of various proposals within the Borough.

 

The report also sought an appropriate recommendation to the Cabinet Committee on the way forward, after having considered of all the representations that had been received in writing and at the meeting.

 

Resolved:

 

That Cabinet Committee be recommended:

 

1. That, subject to the following amendments, the Deputy Chief Executive (Place) be authorised to confirm The Southend-on-Sea Borough Council (Various Roads) (Stopping, Waiting, Loading, and Unloading Prohibitions and Restrictions, Parking Places and Permit Parking Zones) (Consolidation) Order 2016 (Amendment No. 6) Order 2017 as advertised:

 

(i) remove the proposed “no waiting at any time” restrictions in Merilies Gardens opposite its junction with Seldon Close; and

 

(ii) remove the proposed “no waiting at any time” restrictions in Merilies Gardens opposite its junction with Merilies Close.

 

2. That, subject to the following amendments, the Deputy Chief Executive (Place) be authorised to confirm The Southend-on-Sea Borough Council (Various Roads) (Stopping, Waiting, Loading, and Unloading Prohibitions and Restrictions, Parking Places and Permit Parking Zones) (Consolidation) Order 2016 (Amendment No. 8) Order 2017 as advertised:

 

(i) remove the proposed introduction of residents permit parking/business parking permits on Mondays to Saturdays 8.30 .am. to 6.30 p.m. in Boston Avenue and retain existing restrictions.

 

(ii) remove the proposed introduction of two limited waiting bays on Mondays to Saturdays 8.30 .am. to 6.30 p.m. for 1hour no return in 4 hours in Harcourt Avenue and Officers work with the Ward Councillors to identify appropriate alternative locations.

 

3. That the Deputy Chief Executive (Place) be authorised to confirm The Southend-on-Sea Borough Council (Various Roads) (Stopping, Waiting, Loading, and Unloading Prohibitions and Restrictions, Parking Places and Permit Parking Zones) (Consolidation) Order 2016 (Amendment No. 11) Order 2017 as advertised.

 

4. That The Southend-on-Sea Borough Council (Various Roads) (Stopping, Waiting, Loading, and Unloading Prohibitions and Restrictions, Parking Places and Permit Parking Zones) (Consolidation) Order 2016 (Amendment No. 4) Order 2017 not be confirmed and the proposals not be implemented.

 

5. That The Southend-on-Sea Borough Council (Various Roads) (Stopping, Waiting, Loading, and Unloading Prohibitions and Restrictions, Parking Places and Permit Parking Zones) (Consolidation) Order 2016 (Amendment No. 7) Order 2017 not be confirmed and that revised proposals be submitted to a future meeting of the Traffic & Parking Working Party and Cabinet Committee for consideration.

6.

Members Requests List pdf icon PDF 137 KB

Additional documents:

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that appraised Members of the requests received from Members of the Council together with officers’ recommendations relating to those requests.

 

Resolved:

 

That the Cabinet Committee be recommended:

 

1. That the update in respect of the following requests as set out in the report be noted:

 

(i) Request Reference No. 16/01 – Introduction of waiting restrictions or a parking management scheme to deter airport parking in Rochford Road service road;

 

(ii) Request Reference No. 17/29 – Introduction of waiting restrictions in Belfairs Park Drive; and

 

(iii) Request Reference No. 17/30 – introduce limited waiting parking restrictions in Southchurch Boulevard adjacent to the church to deter all day parking by coaches.

 

2. That no further action be taken in respect of the following requests and that they be removed from the list:

 

(i) Request Reference No. 17/04 – Verge hardening in Bridgwater Drive between Mannering Gardens and Southbourne Grove;

 

(ii) Request Reference No. 17/07 – Provide disabled parking bay near to doctor’s surgery in Southchurch Boulevard;

 

(iii) Request Reference No. 17/09 – Remove build-outs in London Road between Eastwood Road and Station Road;

 

(iv) Request Reference No. 17/10 – Convert existing crossing point in Eastwood Road at junction with the Prittlebrook Greenway to zebra;

 

(v) Request Reference No. 17/16 (Duplicated as Request Reference No. 17/23) – Extension of single yellow line waiting restrictions between 11.00 a.m. to 12.00 noon on both sides of The Broadway, Thorpe Bay between Johnstone Road to Burgess Road;

 

(vi) Request Reference No. 17/17 – Extension of yellow lines in Fermoy Road over PVX to property at 125 St James Avenue;

 

(vii) Request Reference No. 17/25 – Provide pedestrian crossing in Lifstan Way near to Apollo Drive;

 

(viii) Request Reference No. 17/28 – Propose alternative pedestrian facility following assessment for pedestrian crossing in Station Road.

 

3. That the following requests be retained on the list pending further discussions with the Ward Councillors and residents:

 

(i) Request Reference No. 15/07 – Provide facility to assist pedestrians crossing in Elmsleigh Drive;

 

(ii) Request Reference No. 16/04 – Verge hardening in Silversea Drive

 

(iii) Request Reference No. 16//07 – Introduction of waiting restrictions on the bend in Campfield Road, Shoeburyness by Cumberland Packaging;

 

(iv) Request Reference No. 17/05 – Extend existing waiting restrictions in Wakering Avenue with its junction with Elm Road, Shoeburyness; and

 

(v) Request Reference No. 17/06 (Duplicated as Request Reference No. 17/24) – Introduction of waiting restrictions in Teigngrace, Shoeburyness to deter residents parking from neighbouring street.

 

4. That the Deputy Chief Executive (Place) be authorised to publish the statutory notices and undertake the necessary consultation for the relevant traffic regulation order(s) in respect of the following requests and, subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented:

 

(i) Request Reference No. 17/03 – Introduction of waiting restrictions on the west side of Benvenue Avenue at peak school times;

 

(ii) Request Reference No.  ...  view the full minutes text for item 6.

7.

Petition Regarding Amending Traffic Flow - Hadleigh Road (southern section) Leigh on Sea pdf icon PDF 188 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that appraised Members of a petition comprising 24 signatures from the residents of Hadleigh Road, Leigh-on-Sea requesting the current two-way traffic flow in the section between Leigh Park Road to New Road be amended to one-way in a southerly direction.

 

Resolved:

 

That Cabinet Committee be recommended:

 

1. That the Deputy Chief Executive (Place) be authorised to publish the statutory notices and undertake the necessary consultation for the relevant traffic regulation order for the introduction of a one-way traffic flow in the section of Hadleigh Road, Leigh-on-Sea between Leigh Park Road to New Road, the direction of which to be determined by the Deputy Chief Executive (Place) in consultation with the Executive Councillor for Transport, Waste and Regulatory Services, following consultation with the Ward Councillors.

 

2. That, subject to there being no objections received following statutory advertisement, the Deputy Chief Executive (Place) be authorised to confirm the Order(s) as advertised. Any unresolved objections will be referred to a future meeting of the Traffic & Parking Working Party and Cabinet Committee for consideration.

8.

Request to Amend Traffic Flows to One-Way - Osborne Road and Windsor Road pdf icon PDF 136 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that appraised Members of a petition comprising 30 signatures that had been presented by Councillor David Norman M.B.E. on behalf of residents in Osborne Road and Windsor Road requesting that the traffic flows be amended to one-way traffic.

 

Resolved:

 

That the Cabinet Committee be recommended:

 

1. That the Deputy Chief Executive (Place) be authorised to publish the statutory notices and undertake the necessary consultation for the relevant traffic regulation order(s) to introduce one-way traffic flows in Osborne Road and Windsor Road, Westcliff-on-Sea and the revocation of any appropriate lengths of waiting restrictions in the streets, the direction of flow and extent of waiting restrictions to be revoked to be determined by the Deputy Chief Executive (Place), in consultation with the Executive Councillor for Transport, Waste and Regulatory Services, following consultation with the Ward Councillors.

 

2. That, subject to there being no objections received following statutory advertisement, the Deputy Chief Executive (Place) be authorised to confirm the Order(s) as advertised. Any unresolved objections will be referred to a future meeting of the Traffic & Parking Working Party and Cabinet Committee for consideration.

9.

Petition for 20mph Speed Limit – Southsea Avenue pdf icon PDF 122 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that appraised Members of a petition from the residents of Southsea Avenue, Leigh-on-Sea requesting a reduction in the speed limit to 20mph in the road.

 

Resolved:

 

That Cabinet Committee be recommended:

 

1. That the petitioner for be thanked for taking the time to compile the petition.

 

2. That no further action at this time, on the basis of the findings of the In-depth Place Scrutiny Report 2016, the low average speeds of vehicles using the road and the agreed process for the consideration of speed reduction measures as set out in the Traffic and Parking Working Party Recommendations, January 2016 (Minute 516 of the meeting of Cabinet Committee held on 4 January 2106 refers).

10.

Bailey Road Area - Permit Parking Proposal pdf icon PDF 147 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that appraised Members of the results of the consultation that had been led by residents in the area around Bailey Road, Leigh-on-Sea.

 

Resolved:

 

That Cabinet Committee be recommended:

 

1. That, subject to the inclusion of Barnard Road and Eaton Road, the proposal to introduce a Permit Parking Area in the Bailey Road area, Leigh-on-Sea, as based on the streets consulted, be approved.

 

2. That the Deputy Chief Executive (Place) be authorised to publish the relevant statutory notice and undertake the necessary consultation for a traffic regulation order to introduce permit parking controls in the area around Bailey Road and, subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented. Any unresolved objections will be referred to a future meeting of the Traffic & Parking Working Party and Cabinet Committee for consideration.

11.

Station Avenue Permit Parking Area pdf icon PDF 145 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that appraised Members of the representations that had been received in response to the statutory consultation for proposed Traffic Regulation Orders for the introduction of a permit parking area in Station Avenue and East Street Southend-on-Sea.

 

The also report sought an appropriate recommendation to the Cabinet Committee on the way forward, after having considered of all the representations that had been received in writing and at the meeting.

 

Resolved:

 

That the matter be deferred for consideration at the next meeting of the Traffic & Parking Working Party.

12.

Requests for Waiting Restrictions pdf icon PDF 204 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that sought Members' approval to authorise the advertisement of the amendments and/or new waiting restrictions at the locations indicated in Appendix 1 to the report, in accordance with the statutory processes and, subject to there being no objections received following statutory advertisement, to arrange for the relevant orders to be sealed and implement the proposals.

 

Resolved:

 

That Cabinet Committee be recommended:

 

1. That the Deputy Chief Executive (Place) be authorised to publish the relevant statutory notice and undertake the necessary consultation for a traffic regulation order(s) for the following requests and, subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented:

 

(i) to introduce permit parking controls to prevent non-resident parking in the Coleman Street car park fronting Malvern;

 

(ii) to introduce permit parking controls to prevent non-resident parking in the car park adjacent to Blackdown in North Road accessed from Newlands Road;

 

(iii) to amend the current parking arrangements in the car parking area at the Cliffs Pavilion to pay and display;

 

(iv) to introduce a part time loading bay in Western Esplanade, near to the Pier, operational from 7.00 a.m. to 9.00 a.m. daily and reverting to pay and display parking from 10.00 a.m. until 6.00 p.m.; and

 

(v) to provide a parking bay for the fleet vehicles belonging to the Council in the Service Road to the Civic Centre;

 

(vi) to provide limited waiting restrictions in the section of Ness Road, Shoeburyness from the existing pay and display parking bays to its junction with Freemantle; and

 

(vii) to introduce any appropriate prohibitions of vehicular access to the High Street, Southend on Sea.

 

2. That consideration of the request for the installation of waiting restrictions on the bend in Shoebury Road be deferred to the next meeting.

 

3. That, in respect of the request for permit parking controls in Percy Road, officers meet with Ward Councillors to assess the level of issues in the area and discuss an appropriate way forward.

13.

Deployment of Fixed Safety Cameras pdf icon PDF 105 KB

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that sought Members' views on the request for the deployment of a fixed safety camera on the west bound carriageway of Eastern Avenue (A1159) close to the roundabout at Sutton Road (outside No. 38 Eastern Avenue).

 

Resolved:

 

That Cabinet Committee be recommended:

 

1. That, on the basis that the proposed location does not meet the criteria set out by the Safer Essex Roads Partnership (SERP), the request for the deployment of a fixed safety camera at this location be refused.

 

2. That officers identify possible measures to address the issues being experienced in this section of road, including the feasibility of introducing a traffic light controlled junction at the junction of Eastern Avenue with Bournemouth Park Road, the details of which to be submitted to a future meeting of the Traffic & Parking Working Party and Cabinet Committee for consideration at the first meeting of the next Municipal year.

14.

Exclusion of the Public

 

To agree that, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the items of business set out below on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Minutes:

Resolved:-

 

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the items of business set out below, on the grounds that they would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

15.

Permanent Vehicular Crossing (PVX) - Exceptional Circumstances Application(s)

Minutes:

The Working Party received a report of the Deputy Chief Executive (Place) that concerning various applications on the grounds of exceptional circumstances following the refusal for consent to form permanent vehicle crossings.

 

Resolved:

 

That Cabinet be recommended:

 

1. That consideration of the applications be deferred to a special meeting to enable applicants or their appointed representative to attend the meeting and present their application in person.

 

2. That the Council make the following amendments to the Constitution:

 

(i) Part 3, Schedule 2 - Terms of Reference of the Traffic and Parking Working Party: Amend paragraph 3.6.3(c) to now read:

 

“(c) To consider exceptional circumstances PVX applications and hear oral representations by the applicant or their appointed representative and make appropriate recommendations to the Cabinet Committee.”

 

(ii) Part 4(a) Council Procedure Rules – add the following:

 

“6E. Public Participation in Respect of Exceptional Circumstances PVX

Applications

 

(a) When an exceptional circumstances PVX application is being considered by the Traffic & Parking Working Party, the applicant or their appointed representative may attend that part of the meeting only to present their application in person to the Working Party.

 

(b) The applicant or their appointed representative will be limited to a maximum period of 3 minutes to make their oral presentation.

 

(c) The use of visual aids will not be permitted and copies of speakers’ comments and / or additional written information cannot be circulated at the meeting.

 

(d) Upon completion of the oral presentation, the applicant or their appointed representative will be required to withdraw from the meeting whilst the application is being determined. The applicant will be notified of the decision in writing.”

 

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