Meeting documents

People Scrutiny Committee
Tuesday, 14th July, 2015 6.30 pm

Place:
Jubilee Room, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
128 Apologies and substitutions.
 Apologies for absence were received from Councillor M L Borton (substitute Cllr J G St.J Ware-Lane), Councillor D C McGlone (substitute Cllr F Waterworth) and Councillor M Stafford (no substitute).

On behalf of the Committee, the Chairman welcomed Mr John Cooke, Healthwatch Southend to his first meeting. She also welcomed Dr. Paul Chisnell who was attending the meeting as an observer and is the Church of England Diocesan nominated representative to the Scrutiny Committee. The appointment is due to be confirmed by Council on 23rd July 2015.
129 Declarations of interest.
 The following interests were declared at the meeting:

(a) Councillors Woodley, Jones and Moyies - interest in the referred/called-in items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;
(b) Councillor Salter - agenda item relating to Scrutiny Committee update - non-pecuniary - husband is Business Unit Director at Southend General Hospital for surgical services including oral surgery - urology; son-in-law is GP in Borough;
(c) Councillor Assenheim - agenda item relating to Older People Joint SBC/CCG Commissioning Strategy - non-pecuniary - Board member South Essex Homes - attended pursuant to the dispensation agreed by the Standards Committee on 10th October 2012, under S.33 of the Localism Act 2011 to participate in the debate but not vote;
(d) Councillor Robinson - agenda items relating to - Older People Joint SBC/CCG Commissioning Strategy; Schools Progress Report - non-pecuniary - NHS employee of Trust in Southend, job description outside scope of strategy; parent of children at Chase HS and Cecil Jones College;
(e) Councillor Nevin - agenda item relating to Older People Joint SBC/CCG Commissioning Strategy - non-pecuniary - NHS employee - Trust outside area of strategy;
(f) Councillor Robertson - agenda item relating to Scrutiny Committee update - non-pecuniary - wife is a consultant in homeopathy and complimentary medicine;
(g) Councillor Davidson - agenda item relating to Scrutiny Committee update - non-pecuniary - volunteer for Healthwatch Southend;
(h) Mr Cooke - agenda item relating to Schools Progress Report - non-pecuniary - child attends St Mary's Primary School;
(i) Councillor Jones - agenda item relating to Schools Progress Report - non-pecuniary - parent of primary school child;
(j) Councillor Davies - agenda item relating to Schools Progress Report - non-pecuniary - formerly taught at Cecil Jones HS.
130 Questions from Members of the Public.
 Councillor Moyies, the Executive Councillor for Health & Adult Social Care responded to 2 written questions received from Mr Ali.
131 Minutes of the Meeting held on Tuesday, 14th April, 2015
 Resolved:-

That the Minutes of the meeting held on Tuesday, 14th April, 2015 be received, confirmed as a correct record and signed.
132 Monthly Performance Report - April 2015
Business for item 132
Resolved:-

That the report be noted.

Note:- This is an Executive Function.
Executive Councillor:- As appropriate to the item.
133 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
2014/15 Year End Performance Report
Scrutiny Comment for item 133
Business for item 133
Resolved:-

That the following decision of Cabinet be noted:-

"That the 2014/15 end of year position and accompanying analysis, be noted."

Note:- This is an Executive Function
Executive Councillor:- Woodley
134 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
Older People Joint SBC/CCG Commissioning Strategy 2015-2018
Scrutiny Comment for item 134
Business for item 134
Resolved:-

1. That the following decisions of Cabinet be noted:-

"1.1 That the Older People's Strategy be approved.

1.2 That the Corporate Director for People, in consultation with the Portfolio Holder for Health & Adult Social Care, be authorised to make minor amendments in response to feedback from members of the public."

2. That Ms Semmence be asked to provide a briefing to the next meeting of the Committee on ‘Turning Tides' outlining the work undertaken by the voluntary sector with older people.

Note:- This is an Executive Function
Executive Councillor:- Moyies
135 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
Delaware & Priory Update
Scrutiny Comment for item 135
Business for item 135
Resolved:-

1. That the following decisions of Cabinet be noted:-

"1.1 That the progress made since the previous report to Cabinet on 20th January 2015 be noted and that the option of setting up an LATC be approved in principle, subject to the following:

(a) Completion of a business case
(b) Completion of a full business plan
(c) Completion and consideration of an Equality Impact Assessment
(d) Completion and consideration of consultation with service users, carers and staff
(e) Completion of due diligence
(f) Development of an implementation plan for an Apprenticeship Scheme
(g) Development of an implementation plan for setting up a LATC structure and framework
(h) Noting outcome of Site Feasibility Study to date which identifies the Priory site as the most viable option whilst acknowledging the viability of the alternative site option
(i) Further reports on progress to be presented to Cabinet in September 2015, when a final decision on whether or not to pursue a LATC will be sought

1.2 That the Corporate Director for People, in consultation with the Portfolio Holder for Health and Adult Social Care, be authorised to continue to lead the development of the LATC and Apprenticeship Scheme.

1.3 That work continues to establish the preferred design option for service re-provision which is based on the Priory site with a final report being produced by 31st July 2015. This final design brief report will incorporate an indicative programme up (to and including occupation) and an indicative, phased cost plan.

1.4 That work continues on the school sites reconfiguration project to support the transfer of the Priory school from the Priory site. This will include the consultation and sign off process for all the school sites affected by the project.

1.5 That the Corporate Director for People, in consultation with the Portfolio Holders for Health and Adult Social Care and for Children and Learning, be authorised to lead the Site Feasibility Study and school site reconfiguration projects.

1.6 That a report outlining progress be presented to Cabinet in September 2015."

2. That in accordance with Council Procedure Rule 39, the matter be referred to Council for decision.

Note:- This is an Executive Function
Executive Councillor:- Moyies
136 Southend on Sea Joint Strategic Needs Assessment
Business for item 136
Resolved:-

1. To note the proposed content of the refreshed Southend JSNA.
2. To note the timeline for the publication of the Southend JSNA on the website.

Note:- This is an Executive Function
Executive Councillor:- Moyies
137 In depth scrutiny report - How the Council assists and excites individuals and community groups to achieve healthier lifestyles
Business for item 137
Resolved:-

1. That the report and recommendations from the in depth scrutiny project attached at Appendix 1 to the submitted report, be agreed.

2. That the Chairman of the Project Team be authorised to agree any final minor/typographical changes to the draft report.

3. That, in accordance with Scrutiny Procedure Rule 10 (Part 4(e) of the Constitution), to agree that the Chairman of the Project Team present the final report to a future Cabinet meeting.

Note: This is a Scrutiny Function.
138 In depth Scrutiny projects - 2015 / 16
Business for item 138
Resolved:-

1. That the in-depth scrutiny project for 2015/16 be - ‘Transition arrangements from children to adult services'.
2. To note that the following Members have been appointed to the Panel, which will manage the in depth project - Councillors Ayling, Betson, Buckley, Davidson, Davies, Endersby, Folkard and Robinson.
3. To note the information attached at Appendix 3 to the Report, the summary of work of the 3 Scrutiny Committees during 2014 / 2015.

Note:- This is a Scrutiny Function.
139 Scrutiny Committee - updates
Business for item 139
Resolved:-

1. That the report and actions taken be noted.

2. That the Terms of Reference of the Joint Committee with Essex and Thurrock to review proposed changes to the provision of specialised urological cancer surgery in Essex be agreed.

3. To recommend to Council to agree minor changes to the Terms of Reference of the Scrutiny Committees as set out in Appendix 2 to the report and that paragraph 5.3 of Part 3 Schedule 2, of the Constitution be amended accordingly.

4. To recommend to Council to agree some minor amendments to Part 2 - Article 6 and Part 4 (e) (Scrutiny Procedure Rules) of the Constitution, as set out in Appendices 3 & 4 to the report.

Note:- This is a Scrutiny Function, but changes to the Constitution (set out in recommendations 3 and 4 above) are a Council Function.
140 Exclusion of the Public.
 Resolved:-

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below, on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Part II(Confidential)
141 Item called in from The Cabinet minutes of Tuesday, 23rd June, 2015.
 
Delaware & Priory Update - Confidential Appendix
  • (Attachment: 25)Appendix 1 - Executive Summary Business Plan
Scrutiny Comment for item 141
Resolved:-

That in accordance with Council Procedure Rule 39, the matter be referred to Council for decision.

Note:- This is an Executive Function
Executive Councillor:- Moyies
142 Schools Progress Report
  • (Attachment: 26)Report of Corporate Director for People
Business for item 142
Resolved:-

1. That the report be noted.

2. To note the changes in the Ofsted Common Inspection Framework (effective from September 2015) and the Education & Adoption Bill 2015 (currently proceeding through Parliament) and the implications of the changes in expectations for schools and the Local Authority.

Note:- This is an Executive Function.
Executive Councillor:- Jones
143 Jane Moon, Head of Learning
 The Committee congratulated Jane Moon on her recent marriage and also wished her every success in her new role following her appointment to a post with the London Borough of Newham.
18:30 / 20:55

Attendance Details

Present:
Councillor L P Salter (Chairman),
Councillor R E Hadley (Vice-Chairman)
Councillors M Assenheim, B Ayling, M A Betson, S Buckley, M Butler, M W Davidson, L Davies, C J Endersby, N J Folkard, C J Nevin, I T Robertson, K R Robinson, J G St.J Ware-Lane* and F Waterworth*
V Copeland, A Semmence, J Cooke and A Clarke (co-opted members)
(*Substitute in accordance with Council Procedure Rule 31)
In attendance:
Councillors R A Woodley, A P Jones and J W Moyies (Executive Councillors)
Councillor J L Lamb
D Simon, F Abbott, S Leftley, Dr Atherton, J Chesterton, L Park, J Moon, S Houlden and J Lansley

Scrutiny Comment

ItemComment
133 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:45
Resolved:-

That the following decision of Cabinet be noted:-

"That the 2014/15 end of year position and accompanying analysis, be noted."

Note:- This is an Executive Function
Executive Councillor:- Woodley
134 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:46
Resolved:-

1. That the following decisions of Cabinet be noted:-

"1.1 That the Older People's Strategy be approved.

1.2 That the Corporate Director for People, in consultation with the Portfolio Holder for Health & Adult Social Care, be authorised to make minor amendments in response to feedback from members of the public."

2. That Ms Semmence be asked to provide a briefing to the next meeting of the Committee on ‘Turning Tides' outlining the work undertaken by the voluntary sector with older people.

Note:- This is an Executive Function
Executive Councillor:- Moyies
135 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:46
Resolved:-

1. That the following decisions of Cabinet be noted:-

"1.1 That the progress made since the previous report to Cabinet on 20th January 2015 be noted and that the option of setting up an LATC be approved in principle, subject to the following:

(a) Completion of a business case
(b) Completion of a full business plan
(c) Completion and consideration of an Equality Impact Assessment
(d) Completion and consideration of consultation with service users, carers and staff
(e) Completion of due diligence
(f) Development of an implementation plan for an Apprenticeship Scheme
(g) Development of an implementation plan for setting up a LATC structure and framework
(h) Noting outcome of Site Feasibility Study to date which identifies the Priory site as the most viable option whilst acknowledging the viability of the alternative site option
(i) Further reports on progress to be presented to Cabinet in September 2015, when a final decision on whether or not to pursue a LATC will be sought

1.2 That the Corporate Director for People, in consultation with the Portfolio Holder for Health and Adult Social Care, be authorised to continue to lead the development of the LATC and Apprenticeship Scheme.

1.3 That work continues to establish the preferred design option for service re-provision which is based on the Priory site with a final report being produced by 31st July 2015. This final design brief report will incorporate an indicative programme up (to and including occupation) and an indicative, phased cost plan.

1.4 That work continues on the school sites reconfiguration project to support the transfer of the Priory school from the Priory site. This will include the consultation and sign off process for all the school sites affected by the project.

1.5 That the Corporate Director for People, in consultation with the Portfolio Holders for Health and Adult Social Care and for Children and Learning, be authorised to lead the Site Feasibility Study and school site reconfiguration projects.

1.6 That a report outlining progress be presented to Cabinet in September 2015."

2. That in accordance with Council Procedure Rule 39, the matter be referred to Council for decision.

Note:- This is an Executive Function
Executive Councillor:- Moyies
141 Called in by Councillors J Lamb and A Holland.
Final call on 02/07/2015 at 15:47
Resolved:-

That in accordance with Council Procedure Rule 39, the matter be referred to Council for decision.

Note:- This is an Executive Function
Executive Councillor:- Moyies

Business

ItemBusiness
132The Committee considered Minute 34 of Cabinet held on 23rd June 2015, together with the Monthly Performance Report (MPR) covering the period to end April 2015. The Committee additionally had before it the latest MPR to end May 2015, which had been circulated on 8th July 2015.
133The Committee considered Minute 37 of Cabinet held on 23rd June 2015, which had been called in to all 3 scrutiny committees, together with a report of the Chief Executive & Town Clerk detailing the end of year position of the Council's corporate performance.
134The Committee considered Minute 43 of Cabinet held on 23rd June, 2015, which had been called in to scrutiny, together with a report of the Corporate Director for People which outlined the key principles of the proposed Older People Joint SBC/CCG Strategy 2015-2018.

In response to some questions about the commissioning outcomes plan and the aim with regard to ambulatory care, the Joint Associate Director of Integrated Care Commissioning said that she would provide more detail to the Committee.
135The Committee considered Minute 45 of Cabinet held on 23rd June, 2015, which had been called in to scrutiny, together with a report of the Corporate Director for People presenting the outcome of the initial findings of the Site Feasibility Study for the re-provision of Delaware House, Priory House and Viking Day Centre.

The report also presented the initial findings of an independent Financial Feasibility Study into establishing a Local Authority Trading Company (LATC) or Charitable Trust (CT) to manage Delaware House, Priory House and Viking Day Centre and potentially other care services.
136Further to Minute 809 of the meeting held on 14th April, 2015, the Committee considered a report by the Director for Public health which provided an update on the refresh of the Southend on Sea Joint Strategic Needs Assessment (JSNA).

JSNAs are designed to provide an understanding of the current and future health and social care needs of the local population to inform the strategic direction of the Health & Wellbeing Board and its priorities within the Joint Health & Wellbeing Strategy.

A ‘Southend JSNA on a page' was attached at Appendix 1 to the report, which provided a summary document of the key datasets being used in the JSNA. The Health & Wellbeing Board at its meeting on 29th June 2015 had agreed that the local JSNA would be refreshed every 3 years.

The Committee asked a number of questions concerning statutory homelessness, hospital admission numbers and transport / train use. The Corporate Director for People also agreed to provide a short briefing note to the Committee on statutory homelessness etc.
137The Committee considered a report of the Corporate Director for Corporate Services which sought approval to the draft report of the scrutiny project - 'How the Council assists and excites individuals and community groups to achieve healthier lifestyles.' This project had been undertaken by the Scrutiny Committee in the 2014/15 Municipal Year.
138The Committee considered a report by the Corporate Director for Corporate Services concerning the possible in depth scrutiny project to be undertaken by the Scrutiny Committee in 2015/16. The report also attached some information about the work carried out by the Scrutiny Committees in the 2014 / 15 Municipal Year.
139The Committee received a report of the Corporate Director for Corporate Services which updated Members on some scrutiny matters, as follows:

a) Essex, Southend & Thurrock Joint Committee to review specialised urological cancer surgery proposals - set out in section 4 - the Joint Committee met on 13th July 2015, at which Councillor Naylor (Essex CC) was elected Chairman and Councillor Betson was elected as Vice Chair and also considered the proposed terms of reference of the Joint Committee - endorsed;
b) Constitutional changes - minor constitutional changes set out in section 4.5 of report and in Appendices 2,3, 4 - agreed;
c) Essex HOSC meeting on morning of 29th July - set out in section 5.1 - Southend Hospital will be attending the meeting - members can attend this is they are able - noted;
d) Quality accounts - set out in section 5.3 - the Committee agreed that in future years, any Quality Accounts which are received should be circulated to committee members for any comments and a submission could then be sent to the Trusts in the time frame;
e) Special meeting of the Committee - set out in section 5.4 - noted there will be a special meeting on 7th September @ 6 pm. With regard to the St. Luke's walk in centre consultation, the Healthwatch Southend representative advised that Southend CCG have recently published a shorter version of the consultation document which is helpful - noted;
f) Additional item - The Practice Northumberland Avenue - the Committee received some information about the contract at this practice which is due to end in March 2016. NHS England intend to re procure the service and does not intend to make any changes to the hours, catchment area, service provided etc. In response to a question, the Council's Scrutiny Officer said she would ask NHS England if this will affect patients in any way. NHS England had also planned to meet the patient reference group at the practice earlier in the day - noted.
142The Committee received and considered a report of the Corporate Director for People on this matter.

The Committee asked that their congratulations be forwarded to the staff, governors and children at Richmond Avenue and Temple Sutton primary schools for the progress and achieving the good judgement in the recent Ofsted inspections.

 

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