Meeting documents

Place Scrutiny Committee
Monday, 1st December, 2014 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
414 Apologies and substitutions.
Apologies for absence were received from Councillor P R Van Looy.
415 Declarations of interest.
The following interests were declared at the meeting:

(a) Councillors Assenheim and Longley (Executive Councillors) - interest in the referred/called-in items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

(b) Councillor Flewitt - Agenda Item No. 6 (Allotments - Future Self-Management) - Non-pecuniary interest: Discussed report with secretaries of two allotment societies in St Laurence Ward;

(c) Councillor Flewitt - Agenda Item No. 7 (Chalkwell Park and Priory Park Tennis Courts) - Non-pecuniary interest: Employers act as legal adviser for the Lawn Tennis Association;

(d) Councillor Flewitt - Agenda Item No. 11 (Flood Incident Report - 24th August 2013) - Non-pecuniary: Discussed issue with Anglian Water;

(e) Councillor McMahon - Agenda Item No. 6 (Allotments - Future Self-Management) - Disclosable non-pecuniary interest -allotment holder (withdrew);

(f) Councillor McMahon - Agenda Item No. 10 (Southend Museums Collection Policy) - Non-pecuniary interest: Friend of Southend Museum and mentioned two artists known to her;

(g) Councillor Mulroney - Agenda Item No. 10 (Southend Museums Collection Policy) - Non-pecuniary interest: Member of the Executive Committee of Leigh Society, Trustee of Leigh Heritage Centre and Member of Leigh Maritime Steering Committee;

(h) Councillor Royston - Agenda Item No. 12 (Minutes of the Meeting of Chairmen's Scrutiny Forum held on Tuesday, 4th November, 2014) - Non-pecuniary interest: Civil Partner works at University of Essex;

(i) Councillor Wexham -Agenda Item No. 10 (Southend Museums Collection Policy) - Non-pecuniary interest: Leigh Maritime.
416 Questions from Members of the Public.
There were no questions from members of the public.
417 Minutes of the Meeting held on Monday, 13th October, 2014
Resolved:

That the Minutes of the meeting held on Monday, 13th October, 2014 be received, confirmed as a correct record and signed.
418 Monthly Performance Report
Resolved:-

That the report be noted.

Note:- This is an Executive Function.
Executive Councillor:- As appropriate to the item.
419 Item called in from The Cabinet minutes of Tuesday, 11th November, 2014.
 
Allotments - Future Self-Management
Resolved:-

That the following decisions of Cabinet be noted:-

"1. That the principle of introducing total self-management arrangements and the leasing of allotment sites in the Borough to interested constituted allotment societies, be approved.

2. That the Corporate Director for Place, in consultation with the Portfolio Holder for Enterprise, Tourism and Economic Development and the Council's Asset Management section, be authorised to undertake consultation and agree the details and terms of self-management agreements and leases."

Note:- This is an Executive Function.
Executive Councillor:- Longley
420 Item called in from The Cabinet minutes of Tuesday, 11th November, 2014.
 
Chalkwell Park and Priory Park Tennis Courts
Resolved:-

That the following decisions of Cabinet be noted:-

"1. That the tennis court improvement scheme at Chalkwell Park and Priory Park, to be funded by the Lawn Tennis Association, be approved.

2. That an application for funding through the Priory Park Trust be made to contribute towards the cost of tennis courts in Priory Park (if successful this will offset the funding received from the LTA for Priory Park and enable some of the LTA funding to be reallocated).

3. That the management arrangements and reintroduction of tennis charges as set out in Paragraph 3.8 in the submitted report, be approved."

Note:- This is an Executive Function.
Executive Councillor:- Longley
421 Item called in from The Cabinet minutes of Tuesday, 11th November, 2014.
 
Low Carbon Energy and Sustainability Strategy 2015-2020
Resolved:-

That the following recommendations of Cabinet be noted:-

"1. That the comments included in the submitted report provided by Members at the Place Scrutiny Committee on 13th October 2014, be noted.

2. That the Strategy be approved and that the Council sign up to the Local Government Association's Climate Local Initiative."

Note:- This is a Council function.
Executive Councillor:- Longley
422 Item called in from The Cabinet minutes of Tuesday, 11th November, 2014.
 
Permanent Vehicular Crossing Policy
Resolved:-

That the following decision of Cabinet be noted:-

"That the revised Permanent Vehicular Crossing Policy process procedures, as set out in Appendix 1 to the submitted report, be approved."

Note:- This is an Executive function.
Executive Councillor:- Terry
423 Item called in from The Cabinet minutes of Tuesday, 11th November, 2014.
 
Southend Museums Collection Policy
Resolved:-

That, subject to the addition of the Leigh Heritage Centre and Southend Pier Museum the list of museums under the "Collecting Policies of Other Museums" on pages 8 and 13 of the policy, the following decision of Cabinet be noted:-

"That the Collections Development Policy 2014-2019, be approved."

Note:- This is an Executive Function.
Executive Councillor:- Longley
424 Item called in from The Cabinet minutes of Tuesday, 11th November, 2014.
 
Flood Incident Report - 24th August 2013
Resolved:-

1. The following decisions of Cabinet be noted:-

"1. That the report be approved for publication.

2. That the continued development of formal partnership with the Environment Agency and Anglian Water Services Ltd in order to jointly investigate possible structural works and other measures to mitigate the effects of future flooding throughout the Borough, be approved."

2. That representatives of Anglian Water be invited to give a presentation to the Committee at a future meeting in the new year.

Note:- This is a Executive function.
Executive Councillor:- Terry
425 Minutes of the Meeting of Chairmen's Scrutiny Forum held on Tuesday, 4th November, 2014
Resolved:-

That the Minutes of the meeting of Chairmen's Scrutiny Forum held on Tuesday, 4th November, 2014 be received and noted and the recommendations therein endorsed.

Note: This is a Scrutiny Function.
6.30 p.m./8.30 p.m.

Attendance Details

Present:
Councillor M A Flewitt (Chairman),
Councillors D A Garston (Vice-Chairman), B Ayling, L D Burling, T K Byford, D J Jarvis, A J Jones, D G Kenyon, J McMahon, J W Moyies, C A Mulroney, I T Robertson, M Royston, N D Ward, J G StJ. Ware-Lane, P A Wexham
In attendance:
Councillors M Assenheim and G E Longley (Executive Councillors)
J K Williams, A Lewis, P Geraghty, D Patel, R Atkins, S May, C Livemore, J Martin, T Row

Scrutiny Comment

ItemComment
419 Called in by Councillors J I Courtenay and J Lamb.
Final call on 21/11/2014 at 14:26
Resolved:-

That the following decisions of Cabinet be noted:-

"1. That the principle of introducing total self-management arrangements and the leasing of allotment sites in the Borough to interested constituted allotment societies, be approved.

2. That the Corporate Director for Place, in consultation with the Portfolio Holder for Enterprise, Tourism and Economic Development and the Council's Asset Management section, be authorised to undertake consultation and agree the details and terms of self-management agreements and leases."

Note:- This is an Executive Function.
Executive Councillor:- Longley
420 Called in by Councillors J I Courtenay and J Lamb.
Final call on 21/11/2014 at 14:26
Resolved:-

That the following decisions of Cabinet be noted:-

"1. That the tennis court improvement scheme at Chalkwell Park and Priory Park, to be funded by the Lawn Tennis Association, be approved.

2. That an application for funding through the Priory Park Trust be made to contribute towards the cost of tennis courts in Priory Park (if successful this will offset the funding received from the LTA for Priory Park and enable some of the LTA funding to be reallocated).

3. That the management arrangements and reintroduction of tennis charges as set out in Paragraph 3.8 in the submitted report, be approved."

Note:- This is an Executive Function.
Executive Councillor:- Longley
421 Called in by Councillors J I Courtenay and J Lamb.
Final call on 21/11/2014 at 14:26
Resolved:-

That the following recommendations of Cabinet be noted:-

"1. That the comments included in the submitted report provided by Members at the Place Scrutiny Committee on 13th October 2014, be noted.

2. That the Strategy be approved and that the Council sign up to the Local Government Association's Climate Local Initiative."

Note:- This is a Council function.
Executive Councillor:- Longley
422 Called in by Councillors J I Courtenay and J Lamb.
Final call on 21/11/2014 at 14:26
Resolved:-

That the following decision of Cabinet be noted:-

"That the revised Permanent Vehicular Crossing Policy process procedures, as set out in Appendix 1 to the submitted report, be approved."

Note:- This is an Executive function.
Executive Councillor:- Terry
423 Called in by Councillors J I Courtenay and J Lamb.
Final call on 21/11/2014 at 14:26
Resolved:-

That, subject to the addition of the Leigh Heritage Centre and Southend Pier Museum the list of museums under the "Collecting Policies of Other Museums" on pages 8 and 13 of the policy, the following decision of Cabinet be noted:-

"That the Collections Development Policy 2014-2019, be approved."

Note:- This is an Executive Function.
Executive Councillor:- Longley
424 Called in by Councillors J I Courtenay and J Lamb.
Final call on 21/11/2014 at 14:27
Resolved:-

1. The following decisions of Cabinet be noted:-

"1. That the report be approved for publication.

2. That the continued development of formal partnership with the Environment Agency and Anglian Water Services Ltd in order to jointly investigate possible structural works and other measures to mitigate the effects of future flooding throughout the Borough, be approved."

2. That representatives of Anglian Water be invited to give a presentation to the Committee at a future meeting in the new year.

Note:- This is a Executive function.
Executive Councillor:- Terry

Business

ItemBusiness
418The Committee considered Minute 369 of Cabinet held on 11th November 2014, together with the Monthly Performance Report (MPR) covering the period to end September 2014. The Committee additionally had before it an Exceptions Report which had been circulated on 28th November 2014.
419The Committee considered Minute 380 of the meeting of Cabinet held on 11th November 2014, which had been called-in for scrutiny, together with the report of the Corporate Director for Place proposing a structure for self-management and the leasing of allotment sites.
420The Committee considered Minute 381 of the meeting of Cabinet held on 11th November 2014, which had been called-in for scrutiny, together with the report of the Corporate Director for Place setting out proposals to upgrade tennis courts in Chalkwell Park and Priory Park following a £350,000 grant award from the Lawn Tennis Association (LTA), together with a proposition to seek additional external funding for tennis courts in parks across the Borough.
421The Committee considered Minute 383 of the meeting of Cabinet held on 11th November 2014, which had been called-in for scrutiny, together with the report of the Corporate Director for Place presenting the Low Carbon Energy and Sustainability Strategy 2015-2020.
422The Committee considered Minute 384 of the meeting of Cabinet held on 11th November 2014, which had been called-in for scrutiny, together with the report of the Corporate Director for Place presenting the revised Permanent Vehicular Crossing (PVX) Policy.
423The Committee considered Minute 385 of the meeting of Cabinet held on 11th November 2014, which had been called-in for scrutiny, together with the report of the Corporate Director for Place detailing the updated Southend Museums' Service Collections Development Policy.

The Corporate Director informed the Committee that the Leigh Heritage Centre and Southend Pier Museum had unfortunately been omitted from the list of museums under the "Collecting Policies of Other Museums" on pages 8 and 13 of the policy and, with the consent of the Executive Councillor for Enterprise, Tourism and Economic Development, undertook to ensure that these would be included in the final version
424The Committee considered Minute 386 of the meeting of Cabinet held on 11th November 2014, which had been called-in for scrutiny, together with the report of the Corporate Director for Place presenting the Flood Incident Report following the flooding on 24th August 2013.

During the discussion of the report, the Corporate Director for Place confirmed that the Government had announced that availability funding from flood support grants would now be backdated for the whole of the 2103/14 financial year.

 

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