Meeting documents

Place Scrutiny Committee
Monday, 23rd March, 2015 5.00 pm

Place:
SPECIAL MEETING, Jubilee Room, Civic 1
 

Attendance Details

ItemDescriptionResolution
Part I
739 Apologies and substitutions.
 Apologies for absence were received from Councillors M A Flewitt (Substitute: Councillor Lamb), L D Burling (Substitute: Councillor Davies), P R Van Looy (Substitute: Councillor Chalk) and A J Jones.
740 Declarations of interest.
 The following interests were declared at the meeting:

(a) Councillors Assenheim, Gilbert, Longley, Terry and Woodley (Executive Councillors) - interest in the referred items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

(b) Councillor Terry - Agenda Item 4 (Flooding Repair and Renewal Grants) - Non-pecuniary: Lives in a road in one of the flood risk areas.

(c) Councillor Lamb - Agenda Item 4 (Flooding Repair and Renewal Grants) - Non-pecuniary: Lives in a road in one of the flood risk areas.

(d) Councillor Wexham - Agenda Item 4 (Flooding Repair and Renewal Grants) - Non-pecuniary: Lives in a road in one of the flood risk areas.
741 Questions from Members of the Public.
 There were no public questions.
742 Flooding Repair and Renewal Grants
Business for item 742
Resolved:

That the following recommendations of Cabinet be noted:

"1. That the Council's participation in the Government's Repairs and Renewals Grant scheme be approved.

2. That the proposal to expend up to £150,000 to administer the scheme and up to £1.5m to provide the necessary refurbishment works, which is to be wholly funded by DEFRA and/or DCLG Grant Funding be approved.

3. That the addition to the Capital Programme of £1.5m for this scheme funded by external Government Grant be approved."

Note: This is a Council Function (Budget)
Executive Councillor:- Councillor Terry
743 Progressing the Essex and Southend Replacement Waste Local Plan
Business for item 743
Resolved:

That the following decisions of Cabinet be noted:

"1. That the approach set out in the published Preferred Approach version of the RWLP (2011) (Appendix 1 to the submitted report), which was consulted upon in December 2011, be endorsed.

2. That the Corporate Director for Place, in consultation with the Executive Councillor for Regulatory Services, be authorised to:

(a) make alterations to the Preferred Approach version of the RWLP (2011) (Appendix 1 to the submitted report) and agree the Essex and Southend Replacement Waste Local Plan Revised Preferred Approach for public consultation under Regulation 18; and

(b) undertake public consultation under Regulation 18 on the Essex and Southend Replacement Waste Local Plan Revised Preferred Approach."

Note: This is an Executive function
Executive Councillor:- Councillor Assenheim
744 Exclusion of the Public.
 Resolved:

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below, on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Part II(Confidential)
745 Recycling, Waste and Street Cleansing Services Contract
  • (Attachment: 4)Report of Corporate Director for Place
  • (Attachment: 5)Appendix 1
  • (Attachment: 6)Appendix 2
  • (Attachment: 7)Appendix 3
  • (Attachment: 8)Appendix 4
Business for item 745
Resolved:

1. That the following decisions of Cabinet be noted:

"1. That the Recycling, Waste and Street Cleansing Services Contract be awarded to the preferred bidder Veolia for a period of up to fifteen years and six months commencing on the 5th October 2015.

2. That authority be delegated to the Corporate Director for Place, in consultation with the Head of Legal and Democratic Services, Head of Finance and Resources and the Executive Councillor for Public Protection, Waste and Transport, to finalise the details of the contract documents provided that none of the material positions in this report and the advisers evaluation reports are changed."

2. That, in accordance with Council Procedure 39, the matter be referred up to Full Council for consideration.


Note: This is an Executive function
Executive Councillor:- Councillor Terry
5.00 p.m./7.30 p.m.

Attendance Details

Present:
Councillor D A Garston (Vice-Chairman in the Chair),
Councillors B Ayling, T K Byford, A M Chalk*, L Davies*, D J Jarvis, D G Kenyon, J McMahon, J L Lamb*, J W Moyies, C A Mulroney, I T Robertson, M Royston, N D Ward, J G StJ Ware-Lane, P A Wexham
(*Substitute in accordance with Council Procedure Rule 31)
In attendance:
Councillors M Assenheim, I D Gilbert, G E Longley, M W Terry and R A Woodley
R Tinlin, J K Williams, A Lewis, J Chesterton, S Crowther, R Atkins, I Kazalbash, D Hermitage, T Row

Business

ItemBusiness
742The Scrutiny Committee considered Minute 735 of the special meeting of Cabinet held on 23rd March 2015, which had been referred direct by Cabinet, together with the report of the Corporate Director for Place that informed Members of the extension of the Government's Repairs and Renewals grant to cover internal flooding to properties between April and November 2013.

The report also sought agreement to the expenditure of up to £150,000 to administer the scheme and up to £1.5m to arrange bulk-buying and installation contracts in order to assist residents and achieve added value.
743The Scrutiny Committee considered Minute 736 of the special meeting of Cabinet held on 23rd March 2015, which had been referred direct by Cabinet, together with the report of the Corporate Director for Place relating to the progression of the Essex & Southend Replacement Waste Local Plan.
745The Scrutiny Committee considered Minute 738 of the special meeting of Cabinet held on 23rd March 2015, which had been referred direct by Cabinet, together with the report and presentation by the Corporate Director for Place that sought approval to award a contract for the provision of Recycling, Waste and Street Cleansing Services for a period of up to fifteen years and six months commencing on the 5th October 2015 and with a break clause after eight years. The report also summarised the procurement process that has been undertaken in tendering the contract, the evaluation results and details the financial savings and other benefits associated with the contract.

 

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