Meeting documents

Place Scrutiny Committee
Monday, 13th April, 2015 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
782 Apologies and substitutions.
 Apologies for absence were received from Councillors M Royston (Substitute: Councillor Robinson), P R Van Looy (Substitute: Councillor Chalk), N D Ward and A J Jones.
783 Declarations of interest.
 The following interests were declared at the meeting:

(a) Councillors Assenheim, Longley and Terry (Executive Councillors) - interest in the referred/called-in items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

(b) Councillor Chalk - Agenda Item No. 14 (Parks and Green Spaces Strategy) - Non-pecuniary interest: Allotment holder;

(c) Councillor McMahon - Agenda Item No. 14 (Parks and Green Spaces Strategy) - Non-pecuniary interest: Allotment holder;

(d) Councillor Robinson - Agenda Item No. 14 (Parks and Green Spaces Strategy) - Non-pecuniary interest: Allotment holder;

(e) Councillor Terry - Agenda Item No. 8 (Flood Incident Report) - Non-pecuniary interest: Lives in a road in one of the flood risk areas).
784 Questions from Members of the Public.
 There were no questions from members of the public.
785 Minutes of the Meeting held on Monday, 26th January, 2015
 Resolved:

That the Minutes of the meeting held on Monday, 26th January, 2015 be received, confirmed as a correct record and signed.
786 Minutes of the Meeting held on Monday, 23rd March, 2015
 Resolved:

That the Minutes of the special meeting held on Monday, 23rd March, 2015 be received, confirmed as a correct record and signed.
787 Monthly Performance Report - January 2015
Business for item 787
Resolved:

That the report be noted.

Note:- This is an Executive Function.
Executive Councillor:- As appropriate to the item.
788 Item called in from The Cabinet minutes of Tuesday, 17th March, 2015.
 
City Deal Update Report
Scrutiny Comment for item 788
Business for item 788
Resolved:

That the following decision of Cabinet be noted:

"That the City Deal activity update be noted."

Note:- This is an Executive Function
Executive Councillor:- Longley
789 Item called in from The Cabinet minutes of Tuesday, 17th March, 2015.
 
Flood Incident Report
Scrutiny Comment for item 789
Business for item 789
Resolved:

That the following decisions of Cabinet be noted:

"1. That the flooding reports (as circulated at the meeting) be noted and approved for publication.

2. That the combined Action Plan, as recommended in the reports, be approved.

3. That the actions taken and work carried out to date to address or investigate identified issues in the highways drainage and sewerage infrastructure, be noted."

Note:- This is an Executive Function
Executive Councillor:- Terry
790 Item called in from The Cabinet minutes of Tuesday, 17th March, 2015.
 
A127 Kent Elms
Scrutiny Comment for item 790
Business for item 790
Resolved:

That the following decisions of Cabinet be noted:

"1. That the installation of a controlled surface pedestrian crossing on the A127 be progressed in advance of the major junction improvements currently being considered.

2. That the preliminary design and the programme for detailed design and construction of the surface crossing, including the advertisement of any necessary traffic regulation orders, be approved.

3. That the Chief Executive and Corporate Director for Place, in consultation with the Portfolio Holder for Public Protection, Waste and Transport, be authorised to agree the detailed design and implementation of the surface crossing, following circulation of these details to all Members and discussions with the Leaders of the opposition parties.

4. That the Chief Executive and Corporate Director for Place, in consultation with the Portfolio Holder for Public Protection, Waste and Transport, be authorised to approve the implementation of the project."


Note:- This is an Executive Function
Executive Councillor:- Terry
791 Item called in from The Cabinet minutes of Tuesday, 17th March, 2015.
 
Regeneration Priorities
Scrutiny Comment for item 791
Business for item 791
Resolved:

That the following decisions of Cabinet be noted:

"1. That the priorities for regeneration and economic development be confirmed.

2. That the priorities identified in appendix 1 to the submitted report be used to inform a new regeneration framework to 2025."

Note:- This is an Executive Function
Executive Councillor:- Longley
792 Item called in from The Cabinet minutes of Tuesday, 17th March, 2015.
 
The Regulators Code and Regulatory Services Enforcement Policy
Scrutiny Comment for item 792
Business for item 792
Resolved:

That the following recommendation of Cabinet be noted:

"That the Regulatory Services Enforcement Policy, as set out in appendix 1 to the submitted report, be approved."

Note:- This is a Council Function
Executive Councillor:- Assenheim
793 Item called in from The Cabinet minutes of Tuesday, 17th March, 2015.
 
South East Local Enterprise Partnership - Delivery Review
Scrutiny Comment for item 793
Business for item 793
Resolved:

That the following decisions of Cabinet be noted:

"1. That the introduction by SELEP of an accountability framework be endorsed.

2. That the establishment of an executive joint committee in partnership with Medway and Thurrock Borough Councils and Essex, Kent and East Sussex County Councils, with the membership and terms of reference set out in appendix 1 to the submitted report, be approved.

3. That the Corporate Director for Place, in consultation with the Portfolio Holder for Enterprise, Tourism and Economic Development, be authorised to conclude a joint committee agreement with the other authorities."

Note:- This is an Executive Function
Executive Councillor:- Woodley
794 Item called in from Cabinet Committee minutes of Thursday, 12th March, 2015.
 
Members Requests List
Scrutiny Comment for item 794
Business for item 794
Resolved:

1. That Minute 701, in respect of the Member's Request ref no. 14/45(b), be referred back to the Cabinet Committee for reconsideration.

2. That in accordance with Council Procedure Rule 39, the matter be referred to Council for decision.

Note:- This is an Executive Function
Executive Councillor:- Terry
*Referred to:- Cabinet Committee
795 Parks and Green Spaces Strategy
Business for item 795
Resolved:

That the draft report and Strategy be noted and endorsed for submission to Cabinet for consideration at its meeting on 23rd June 2015 with the inclusion of the following:

(a) add detail regarding dog bins;
(b) add further data regarding:
(i) accessibility of parks and open spaces to residents; and
(ii) crime in parks;
(c) identify links with other Council policies regarding parks, open space and verges, particularly planning policies.

Note:- This is an Executive Function
Executive Councillor:- Longley
796 Minutes of the Meeting of Chairmen's Scrutiny Forum held on Monday, 30th March, 2015
 Resolved:

That the Minutes of the meeting of Chairmen's Scrutiny Forum held on Monday, 30th March, 2015 be received and noted and the recommendations therein endorsed.

Note: This is a Scrutiny Function.
797 In-depth Scrutiny Project
Business for item 797
Resolved:

That the update be noted.

Note: This is a Scrutiny Function.
798 Vote of Thanks
Business for item 798
 
6.30 p.m./8.20 p.m.

Attendance Details

Present:
Councillor M A Flewitt (Chairman),
Councillors D A Garston (Vice-Chairman), B Ayling, T K Byford, A M Chalk*, D J Jarvis, D G Kenyon, J McMahon, J W Moyies, C A Mulroney, I T Robertson, K R Robinson*, P R Van Looy, J G StJ Ware-Lane, P A Wexham
(*Substitute in accordance with Council Procedure Rule 31)
In attendance:
Councillors M Assenheim, G E Longley and M W Terry (Executive Councillors)
A Lewis, J K Williams, P Geraghty, S Dolling, N Harris, C Robinson, R Atkins, I Brown and T Row

Scrutiny Comment

ItemComment
788 Called in by Councillors J Lamb and A Holland.
Final call on 27/03/2015 at 15:56
Resolved:

That the following decision of Cabinet be noted:

"That the City Deal activity update be noted."

Note:- This is an Executive Function
Executive Councillor:- Longley
789 Called in by Councillors J Lamb and A Holland.
Final call on 27/03/2015 at 15:56
Resolved:

That the following decisions of Cabinet be noted:

"1. That the flooding reports (as circulated at the meeting) be noted and approved for publication.

2. That the combined Action Plan, as recommended in the reports, be approved.

3. That the actions taken and work carried out to date to address or investigate identified issues in the highways drainage and sewerage infrastructure, be noted."

Note:- This is an Executive Function
Executive Councillor:- Terry
790 Called in by Councillors J Lamb and A Holland.
Final call on 27/03/2015 at 15:57
Resolved:

That the following decisions of Cabinet be noted:

"1. That the installation of a controlled surface pedestrian crossing on the A127 be progressed in advance of the major junction improvements currently being considered.

2. That the preliminary design and the programme for detailed design and construction of the surface crossing, including the advertisement of any necessary traffic regulation orders, be approved.

3. That the Chief Executive and Corporate Director for Place, in consultation with the Portfolio Holder for Public Protection, Waste and Transport, be authorised to agree the detailed design and implementation of the surface crossing, following circulation of these details to all Members and discussions with the Leaders of the opposition parties.

4. That the Chief Executive and Corporate Director for Place, in consultation with the Portfolio Holder for Public Protection, Waste and Transport, be authorised to approve the implementation of the project."


Note:- This is an Executive Function
Executive Councillor:- Terry
791 Called in by Councillors J Lamb and A Holland.
Final call on 27/03/2015 at 15:57
Resolved:

That the following decisions of Cabinet be noted:

"1. That the priorities for regeneration and economic development be confirmed.

2. That the priorities identified in appendix 1 to the submitted report be used to inform a new regeneration framework to 2025."

Note:- This is an Executive Function
Executive Councillor:- Longley
792 Called in by Councillors J Lamb and A Holland.
Final call on 27/03/2015 at 15:57
Resolved:

That the following recommendation of Cabinet be noted:

"That the Regulatory Services Enforcement Policy, as set out in appendix 1 to the submitted report, be approved."

Note:- This is a Council Function
Executive Councillor:- Assenheim
793 Called in by Councillors J Lamb and A Holland.
Final call on 27/03/2015 at 15:57
Resolved:

That the following decisions of Cabinet be noted:

"1. That the introduction by SELEP of an accountability framework be endorsed.

2. That the establishment of an executive joint committee in partnership with Medway and Thurrock Borough Councils and Essex, Kent and East Sussex County Councils, with the membership and terms of reference set out in appendix 1 to the submitted report, be approved.

3. That the Corporate Director for Place, in consultation with the Portfolio Holder for Enterprise, Tourism and Economic Development, be authorised to conclude a joint committee agreement with the other authorities."

Note:- This is an Executive Function
Executive Councillor:- Woodley
794 Called in by Councillors B Ayling and P R Van Looy.
Final call on 27/03/2015 at 15:48
Resolved:

1. That Minute 701, in respect of the Member's Request ref no. 14/45(b), be referred back to the Cabinet Committee for reconsideration.

2. That in accordance with Council Procedure Rule 39, the matter be referred to Council for decision.

Note:- This is an Executive Function
Executive Councillor:- Terry

Business

ItemBusiness
787The Committee considered Minute 709 of Cabinet held on 17th March 2015, together with the Monthly Performance Report (MPR) covering the period to end February 2015, which had been circulated recently. The Committee additionally had before it an Exceptions Report which had been circulated on 10th April 2015.
788The Committee considered Minute 721 of Cabinet held on 17th March, 2015, which had been called in to scrutiny, together with the report of the Corporate Director for Place on the current and completed activities in relation to the City Deal.
789The Committee considered Minute 722 of Cabinet held on 17th March, 2015, which had been called in to scrutiny, together with the report of the Corporate Director for Place concerning the completion of the formal reports into the flooding on 11th October 2013 and 20th July 2014.
790The Committee considered Minute 723 of Cabinet held on 17th March, 2015, which had been called in to scrutiny, together with the report of the Corporate Director for Place on the proposed creation of a new surface pedestrian crossing on the A127.
791The Committee considered Minute 724 of Cabinet held on 17th March, 2015, which had been called in to scrutiny, together with the report of the Corporate Director for Place setting out proposed regeneration priorities for the next 10 years together with an updated Regeneration Framework.

The Executive Councillor for Enterprise, Tourism & Economic Development gave a commitment that additional references to Shoebury would be included in the Framework.
792The Committee considered Minute 725 of Cabinet held on 17th March, 2015, which had been called in to scrutiny, together with the report of the Corporate Director for Place proposing the adoption of the Regulatory Services Enforcement Policy.
793The Committee considered Minute 726 of Cabinet held on 17th March, 2015, which had been called in to scrutiny, together with the report of the Corporate Director for Place presenting the recommendations of the South East Local Enterprise Partnership's (SELEP) Board following consideration by the Board of their recently completed Delivery Review.
794The Committee considered Minute 701 of Cabinet Committee held on 12th March 2015, together with the relevant excerpt from the report of the Corporate Director for Place regarding the Member's Request ref no. 14/45(b) seeking the removal of the speed cushions in Bournemouth Park Road.

The Committee discussed the matter is some detail and, in response to the issues raised, the Executive Councillor for Public Protection, Waste & Transport gave his assurance that the Members of the three Wards affected would be involved in any review of the traffic calming measures in the road.
795(This is a pre-Cabinet Scrutiny item.)

The Committee considered a report by the Corporate Director for Place by way of pre-Cabinet Scrutiny. This presented the draft Parks and Green Spaces Strategy.

During the discussion of the draft Strategy and in response to questions from members of the Committee, the Executive Councillor for Enterprise, Tourism & Economic Development gave his commitment to:

(a) arranging a meeting of the Biodiversity & Environmental Awareness Working Party; and
(b) maintaining green spaces in the Town.

The Committee welcomed the draft Strategy and supported the principles within it, but identified several points of detail that should be addressed as se out in the resolution below.
797The Committee received an oral update on the in-depth Scrutiny project entitled "understanding erosion of the foreshore".
798The Chairman thanked members of the Committee for their work over the past Municipal Year and wished those Members well who were standing in the forthcoming elections.

The Committee thanked the Chairman for the capable, friendly and just way he had conducted the meetings over the past Municipal Year.

 

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