Meeting documents

The Council
Thursday, 28th February, 2013 6.30 pm

The Council Minutes

Date:
Thursday, 13th December, 2012
Time:
18:30
Place:
Council Chamber, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
553 Apologies for absence.
 Apologies for absence were received from Councillors Terry and Velmurugan.
554 Declarations of Interest
 • Councillor Assenheim

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests, withdrew from the meeting after having presented their applications.

Development Control Committee - 17th October 2012
Minute 409(g) - SOS/12/01033/FUL - Non-pecuniary interest: Agent is known to him and is a constituent

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Minute 413 and Minute 415 - Future Management of the Council's Housing Stock and the ALMO and Confidential Appendix - Interest in the pre-Cabinet Scrutiny item - Board member South Essex Homes - attended pursuant to the dispensation agreed by the Standards Committee on 10th October 2012, under S.33 of the Localism Act 2011 to participate in the debate but not vote

• Councillor Ayling

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests, withdrew from the meeting after having presented their applications.

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Minute 413 and Minute 415 - Future Management of the Council's Housing Stock and the ALMO and Confidential Appendix - Interest in the pre-Cabinet Scrutiny item - Board member South Essex Homes - attended pursuant to the dispensation agreed by the Standards Committee on 10th October 2012, under S.33 of the Localism Act 2011 to participate in the debate but not vote

Children and Lifelong Learning Scrutiny Committee - 26th November 2012
Minute 494 - Youth Services in the Borough - Non-pecuniary - Volunteer at Connexions

• Councillor Betson

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Minute 413 and Minute 415 - Future Management of the Council's Housing Stock and the ALMO and Confidential Appendix - Interest in the pre-Cabinet Scrutiny item - Board member South Essex Homes - attended pursuant to the dispensation agreed by the Standards Committee on 10th October 2012, under S.33 of the Localism Act 2011 to participate in the debate but not vote

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 502 - Draft Southend Health and Wellbeing Strategy - non-pecuniary - member of Shadow Board
Minute 503 - Question from member of the public - non-pecuniary - Board member South Essex Homes;
Minute 506 - Southend-on-Sea Borough Council's Strategic Tenancy Strategy - non-pecuniary - private landlord

• Councillor Borton

Economic and Environmental Scrutiny Committee - 29th November 2012
Minute 522 - Proposed policy on residents parking scheme - non-pecuniary - live in Hospital Parking scheme area;
Minute 530 - Welfare Reform - non-pecuniary - employed by DWP

• Councillor Burdett

Economic and Environmental Scrutiny Committee - 29th November 2012
Minute 544 (Confidential Item) Seaway Car Park - non-pecuniary - family church is nearby.

• Councillor Caunce

Children and Lifelong Learning Scrutiny Committee - 26th November 2012
Minute 490 - Provisions of Primary Places 2015 - Non-pecuniary Governor at Barons Court Nursery and Primary School

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 506 - Southend-on-Sea Borough Council's Strategic Tenancy Strategy - non-pecuniary - she and husband own privately rented properties

• Councillor Chalk

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

Special Economic and Environmental Scrutiny Committee - 23rd October 2012
Minute 424 - Projects recommended to progress through PSP Southend LLP - non-pecuniary - non-pecuniary - member of project Board for new Hinguar School.

Children and Lifelong Learning Scrutiny Committee - 26th November 2012
Minute 499 (Confidential Item) - Schools Progress Report - Standard Item - Non-pecuniary - Governor at Priory School

• Councillor Collins

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

Development Control Committee - 17th October 2012
Minute 409(k) - SOS/12/01099/TPO - non-pecuniary - lives in the same road.

Cabinet - 6th November 2012
Minute 452 - Special Educational Needs Funding 2013 onwards - pecuniary - family member is awarded Special Educational Needs.

Children and Lifelong Learning Scrutiny Committee - 26th November 2012
Minute 493 - Special Educational Needs Funding 2013 onwards - pecuniary - family member is awarded Special Educational Needs.

Special Economic and Environmental Scrutiny Committee - 23rd October 2012
Minute 424 - Projects recommended to progress through PSP Southend LLP - non-pecuniary - mention of Jones Lang LaSalle in report - company rents property from them in London

Economic and Environmental Scrutiny Committee - 29th November 2012
Minute 522 - Proposed policy on residents parking scheme - non-pecuniary - proposed parking policy impact on him - withdrew

• Councillor Courtenay

Children and Lifelong Learning Scrutiny Committee - 26th November 2012
Interest in the pre-Cabinet scrutiny/referred items; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011

• Councillor Cox

Council - 13th December 2012
Agenda Item 24 - Notice of Motion - Post Office Closure - non-pecuniary - Family member works for Royal Mail

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Interest in the pre-Cabinet Scrutiny item; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011

Economic and Environmental Scrutiny Committee - 29th November 2012
Interest in the pre-Cabinet Scrutiny / called in items / referred item; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011;
Minute 518 - Question from public regarding Leigh Post Office - non-pecuniary - involved in campaign

• Councillor Crystall

Council - 13th December 2012
Question from Mr Ali - non-pecuniary - Council appointed Governor of Southend University NHS Foundation Trust

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 502 - Draft Southend Health and Wellbeing Strategy - non-pecuniary - member of Shadow Board
Minute 513 - Southend Healthwatch - non-pecuniary - Council appointed Governor of Southend University NHS Foundation Trust and member of LINks;

Minute 514 - Chairman's update - non-pecuniary - Council appointed Governor of Southend University NHS Foundation Trust and member of LINks

• Councillor Day

Development Control Committee - 14th November 2012
Minute 471(g) - SOS/12/01351/FUL - Non-pecuniary interest: Objector is known to her

• Councillor Evans

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

• Councillor Flewitt

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests, withdrew from the meeting after having presented their applications.

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Minute 413 and Minute 415 - Future Management of the Council's Housing Stock and the ALMO and Confidential Appendix - Interest in the pre-Cabinet Scrutiny item - Board member South Essex Homes - attended pursuant to the dispensation agreed by the Standards Committee on 10th October 2012, under S.33 of the Localism Act 2011 to participate in the debate but not vote;
Minute 413 and Minute 415 - Future Management of the Council's Housing Stock and the ALMO and Confidential Appendix - Interest in the pre-Cabinet Scrutiny item - non-pecuniary - friends/family are tenants of SEH

The Cabinet - 6th November 2012
Minute 448 - Telecommunications Installations on Council Premises and Lane - Should this be approved as to tenanted (SE Homes Ltd) properties I am a non-executive Director of the ALMO - non-pecuniary - personal

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 503 - Question from member of the public - non-pecuniary - Board member South Essex Homes;
Minute 506 - Southend-on-Sea Borough Council's Strategic Tenancy Strategy - non-pecuniary - friends/relatives are tenants of SEH; non Executive Director South Essex Homes;
Minute 508 - Proposed Trust Links project at Elm Road allotment site - non-pecuniary - close friend uses Trust Link facilities

Economic and Environmental Scrutiny Committee - 29th November 2012
Minute 518 - Question from public regarding Leigh Post Office - non-pecuniary - involved in campaign;
Minute 521 - A127 Kent Elms, A127 The Bell Corner and A127 Tesco Junction Improvements and progress of South East LEP Local Transport Body - non-pecuniary - involved in campaign
Minute 522 - Proposed policy on residents parking schemes - non-pecuniary - involved in ward campaign;
Minute 538 - Shadow Essex Police and Crime Panel - non-pecuniary - newly appointed as a JP

Council - 13th December 2012
Notice of Motion - Delivery Office Closures - non-pecuniary - Friends work for the Royal Mail

• Councillor D Garston

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

Development Control Committee - 17th October 2012
Minute 409(a) - SOS/12/00969/FULM - Non-pecuniary interest: Regular Standing Order payment to Fairhavens;
Minute 409(m) - SOS/12/01113/FUL - Disqualifying non-pecuniary interest: Developer is well known to him - withdrew

Development Control Committee - 14th November 2012
Minute 471(a) - SOS/12/00647/FULH - Disqualifying non-pecuniary interest: Objector is known to him - withdrew;
Minute 471(g) - SOS/12/01351/FUL - Non-pecuniary interest: Objector is known to him

• Councillor J Garston

Economic and Environmental Scrutiny Committee - 29th November 2012
Interest in the pre-Cabinet Scrutiny / called in items / referred item; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011

• Councillor Gilbert

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

• Councillor Godwin

Children and Lifelong Learning Scrutiny Committee - 26th November 2012
Minute 490 - Provision of Primary Places 2015 - Non-pecuniary - Governor at Hamstel Infant and Nursery School;
Minute 492 - School Admission Arrangements for Community Schools and the Coordinated Admission Arrangements for Academic Year 2014/15 - Non-pecuniary - Governor at Hamstel Infant and Nursery School;
Minute 493 - Special Educational Needs Funding 2013 onwards - Non-pecuniary - Governor at Hamstel Infant and Nursery School;
Minute 499 - Schools Progress Report - Standard Item - Non-pecuniary - Governor at Hamstel Infant and Nursery School

• Councillor Grimwade

Development Control Committee - 17th October 2012
Minute 409(n) - SOS/12/01156/FULH - Disqualifying non-pecuniary interest: Near neighbours and both applicant and objector have approached him - withdrew

• Councillor Hadley

Appeals Committee A - 1st November 2012
Minute 434 - non-pecuniary - landlord with Housing Benefit tenants

• Councillor Holdcroft

Council - 13th December 2012
Question From Cllr Woodley - Pier Hill retail units - pecuniary - withdrew;

Economic and Environmental Scrutiny Committee - 29th November 2012
Interest in the pre-Cabinet Scrutiny / called in items / referred item; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011

• Councillor Holland

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 502 - Draft Southend Health and Wellbeing Strategy - withdrew;
Minute 508 - Proposed Trust Links project at Elm Road allotment site - non-pecuniary - Chairman of Cory Environmental Trust and have given grants to other Trust Links site;
Minute 509 - Possible new affordable housing development site - withdrew;
Minute 510 - Saxon Lodge and Spence House - withdrew;
Minute 514 - Chairman's update - non-pecuniary - President of Southend Stroke Club and Trustee and Chairman of The Village disability charity

• Cllr Horrigan

Development Control Committee held 17th October 2012
Minute 409(g) SOS/12/01033/FUL - pecuniary - applicant known to her - withdrew

• Councillor Jarvis

Community Services and Culture Scrutiny Committee - 27th November 2012
Interest in the pre-Cabinet Scrutiny items/referred item; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011

• Councillor Adam Jones

Council - 13th December 2012
Question From Cllr Woodley - Pier Hill retail units - pecuniary - withdrew;

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 514 - Chairman's update - non-pecuniary - The Village, disability charity

Economic and Environmental Scrutiny Committee - 29th November 2012
Minute 521 - A127 Kent Elms, A127 The Bell Corner and A127 Tesco Junction Improvements and progress of South East LEP Local Transport Body - pecuniary - withdrew;
Minute 522 - Proposed policy on residents parking scheme - non-pecuniary - involved in ward campaign;
Minute 524 - Approval of the London Southend Airport agenda item relating to JAAP - pecuniary - withdrew;
Minute 531 - Capital Monitoring for 2012/13 and Revised Capital Programme 2012/13 to 2015/16 - non-pecuniary - reference to construction of St Laurence Way - funding contribution;
Minute 544 (Confidential Item) - Seaway Car Park - pecuniary - withdrew

• Councillor Anne Jones

Appeals Committee B - 10th October 2012
Minute 396 - Post 16 Transport Appeal - Pupil has a child at St Thomas More -non-pecuniary.

Children and Lifelong Learning Scrutiny Committee - 26th November 2012
Minute 490 - Provision of Primary Places 2015 - Non-pecuniary - Governor at Milton Hall Primary School and parent of a child at a primary school - withdrew;
Minute 495 - Key Stage 4 Reforms - Non-pecuniary - Parent of child affected.

• Councillor Kaye

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 502 - Draft Southend Health and Wellbeing Strategy - non-pecuniary - observer on Shadow Board;
Minute 514 - Chairman's update (mental health services items) - non-pecuniary - Mental Health Act Manager SEPT, Chairman for Hearings

• Councillor Kelly

Development Control Committee - 17th October 2012
Minute 409(o) - SOS/12/01079/BC3M - Disqualifying non-pecuniary interest: Governor at Hamstel School - withdrew

Development Control Committee - 14th November 2012
Minute 471(a) - SOS/12/00647/FULH - Disqualifying non-pecuniary interest: Applicant is well known to him - withdrew;
Minute 471(b) - SOS/12/01079/BC3M - Disqualifying non-pecuniary interest: Governor at Hamstel School - withdrew;
Minute 471(h) - SOS/12/00684/FUL - Disqualifying non-pecuniary interest: Applicant is well known to him - withdrew

• Councillor Lamb

Economic & Environmental Scrutiny Committee - 29th November 2012
Minute 537 - Rock Oyster Collection from Southend Foreshore and Coastal Erosion Issues - pecuniary - withdrew

• Councillor Lewin

Council - 13th December 2012
Question from Mr Ali - non-pecuniary - Council appointed Governor of Southend University NHS Foundation Trust

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 502 - Draft Southend Health and Wellbeing Strategy - non-pecuniary - father in law in CICC rehabilitation;
Minute 514 - Chairman's update - non-pecuniary - Southend public governor of Southend University Hospital NHS Trust and Member of Southend Hospital Trustees

• Councillor Longley

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

Development Control Committee - 17th October 2012
Minute 409(a) - SOS/12/00969/FULM - Disqualifying non-pecuniary interest: Daughter is Director of Fundraising and Marketing at Fairhavens - withdrew

Economic and Environmental Scrutiny Committee - 29th November 2012
Minute 531 - Capital Monitoring for 2012/13 and Revised Capital Programme 2012/13 to 2015/16 - non-pecuniary - known associate rows out of 2 Tree Island

• Councillor McMahon

Community Services and Culture Scrutiny Committee
Minute 508 - Proposed Trust Links project at Elm Road allotment site - non-pecuniary - allotment holder

• Councillor Moring

Special Economic and Environmental Scrutiny Committee - 23rd October 2012
Interest in the pre-Cabinet Scrutiny items; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011

Economic and Environmental Scrutiny Committee - 29th November 2012
Interest in the pre-Cabinet Scrutiny / called in items / referred item; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011

• Councillor Norman

Development Control Committee - 17th October 2012
Minute 409(a) - SOS/12/00969/FULM - Non-pecuniary interest: Both applicant and objector are known to him

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Minute 413 and Minute 415 - Future Management of the Council's Housing Stock and the ALMO and Confidential Appendix - Interest in the pre-Cabinet Scrutiny item - Board member South Essex Homes - attended pursuant to the dispensation agreed by the Standards Committee on 10th October 2012, under S.33 of the Localism Act 2011 to participate in the debate but not vote

• Councillor Robertson
Cabinet - 6th November 2012
Minute 440 - Business Rates Relief Policy 2012/13 - non-pecuniary - wife operates a local business

Cabinet - 6th November 2012
Minute 449 - A Local Account of Adult Social Care Services in Southend - non-pecuniary - mother in law is in a Southend care home.

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

Community Services and Culture Scrutiny Committee - 27th November 2012
Minute 506 - Southend-on-Sea Borough Council's Strategic Tenancy Strategy - non-pecuniary - wife rents out property;
Minute 510 - Saxon Lodge and Spence House - non-pecuniary - Affinity Trust Care Services NED

• Councillor Russell

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

• Councillor Salter

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Interest in the pre-Cabinet Scrutiny item; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011

Community Services and Culture Scrutiny Committee - 27th November 2012
Interest in the pre-Cabinet Scrutiny items/referred item; attended pursuant to the dispensation agreed at Council on 19th June 2012, under S.33 of the Localism Act 2011;
Minute 502 - Draft Southend Health and Wellbeing Strategy - non-pecuniary - Chair of Shadow Board

• Councillor Terry

Economic and Environmental Scrutiny Committee - 29th November 2012
Minute 535 - Gambling Act 2005 - Statement of Gambling Licensing Policy - non-pecuniary - mention made to Roots Hall in Report.

• Councillor Van Looy

Council - 13th December 2012
Question from Cllr Woodley - Pier Hill Retail Units - non-pecuniary - owns cafe nearby to the units

Development Control Committee - 17th October 2012
Minute 409(o) - SOS/12/01079/BC3M - Non-pecuniary interest: Grandchild attends school;
Minute 409(r) - SOS/12/00838/FUL - Non-pecuniary interest: Applicant is known to him

Development Control Committee - 14th November 2012
Minute 471(b) - SOS/12/01079/BC3M - Non-pecuniary interest: Granddaughter attends Hamstel School;
Minute 471(h) - SOS/12/00684/FUL - Non-pecuniary interest: Friends/family;
Minute 471(i) - SOS/12/01196/FUL - Disqualifying non-pecuniary interest: Applicant is known to him - withdrew

• Councillor Walker

Development Control Committee - 17th October 2012
Minute 409(k) - SOS/12/01099/TPO - Non-pecuniary interest: Owner of property is known to him

• Councillor Ware-Lane

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Minute 413 and Minute 415 - Future Management of the Council's Housing Stock and the ALMO and Confidential Appendix - Interest in the pre-Cabinet Scrutiny item - non-pecuniary - daughter works for SEH

• Councillor Wexham

Development Control Committee - 17th October 2012
Minute 409(a) - SOS/12/00969/FULM - Non-pecuniary interest: Donates to Fairhavens and objector is known to him.

• Councillor Woodley

Standards Committee - 10th October 2012
Minute 403 - Non-pecuniary interests - Applicants are known to them.

Special Community Services and Culture Scrutiny Committee - 17th October 2012
Minute 413 and Minute 415 - Future Management of the Council's Housing Stock and the ALMO and Confidential Appendix - Interest in the pre-Cabinet Scrutiny item - non-pecuniary - on the Consultative Committee Residents Association SEH.

The Cabinet - 6th November 2012
Minute 451 - School Admission Arrangements for Community Schools and the Coordinated Admission Arrangements for Academic Year 2014/15 - non pecuniary - School Governor at Thorpe Greenways School.
555 Questions from Members of the Public.
 The Leader of the Council responded to a written question received from Mr Ali.
556 Questions from Members of the Council.
 The relevant Executive Councillors responded to written questions received from Councillors Aylen, Chalk and Woodley.
557 Presentation of the Yule Log
 Councillor Aylen presented to the Council a Yule Log.
558 Loo of the Year Awards 2013
 The Executive Councillor for Public Protection, Waste and Transport presented to the Council awards in respect of the borough's public conveniences which had received the highest rating by the British Toilet Association at the Loo of the Year Awards 2013.
559 Minutes of the Meeting held on Thursday, 11th October, 2012
  • Minutes
Resolved:

That the minutes of the meeting held on 11th October 2012 be confirmed and signed as a correct record.
560 Minutes of the Meeting of Appeals Committee B held on Wednesday, 10th October, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
561 Minutes of the Meeting of Standards Committee held on Wednesday, 10th October, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
562 Minutes of the Meeting of Development Control Committee held on Wednesday, 17th October, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
563 Minutes of the Meeting of Community Services & Culture Scrutiny Committee held on Wednesday, 17th October, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
564 Minutes of the Meeting of Appeals Committee B held on Monday, 22nd October, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
565 Minutes of the Meeting of Economic & Environmental Scrutiny Committee held on Tuesday, 23rd October, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
566 Minutes of the Meeting of Appeals Committee A held on Wednesday, 24th October, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted, subject to an amendment to the list of Members present to reflect that Councillor Russell was present at the meeting and not Councillor Grimwade.
567 Minutes of the Meeting of Appeals Committee A held on Thursday, 1st November, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted, subject to an amendment to the list of Members present to reflect that Councillor Russell was present at the meeting and not Councillor Grimwade.
568 Minutes of the Meeting of The Cabinet held on Tuesday, 6th November, 2012
  • Minutes
Minute 441 (Local Council Tax Support Scheme) was considered under Item 28.

Resolved:

That the minutes of this meeting be noted and the recommendations set out under Minutes 440, 442, 443, 444, 445, 446, 454, 459, 460, 461, and 463 be adopted.
569 Minutes of the Meeting of Development Control Committee held on Wednesday, 14th November, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
570 Minutes of the Meeting of Appeals Committee A held on Wednesday, 21st November, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
571 Minutes of the Meeting of Children & Lifelong Learning Scrutiny Committee held on Monday, 26th November, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted and the recommendations set out under Minute 497 be adopted, subject to the following additional wording to ensure consistency with Minute 515 of Community Services & Culture Scrutiny Committee and Minute 540 of Economic & Environmental Scrutiny Committee:

"That the Minutes of the meeting of the Chairmen's Scrutiny Forum held on Monday 8th October 2012 be noted, and the amendment to the Council's Constitution relating to the role of the Forum in Minute 3 be adopted, as set out below:

"That the Council‘s Constitution relating to the role of the Forum, under Part 3, Schedule 2 paragraph 5.6, be amended to read as follows:

Chairmen‘s Scrutiny Forum - The Chairmen‘s Scrutiny Forum shall comprise 11 Members including the Chairman and Vice Chairman of each of the Scrutiny Committees and members from other political groups such that proportionality is ensured as far as possible. The Forum shall meet on an ad hoc basis to discuss common issues, problem areas, good practice and the development of the scrutiny function and from time to time, undertake reviews of previous in depth scrutiny projects."
572 Minutes of the Meeting of Community Services & Culture Scrutiny Committee held on Tuesday, 27th November, 2012
  • Minutes
Resolved:

1. That the minutes of this meeting be noted and the recommendations set out under Minute 515 be adopted.

2. That in respect to Resolution 2 of Minute 494 a Youth Services Working Party be established with the following membership:

Conservatives (4)
Councillors Courtenay, Flewitt, Hadley and Holland
(substitutes: Councillor Burdet and Day)

Liberal Democrats (2)
Councillors Collins and Grimwade
(Substitutes: Councillors Longley and Godwin)

Independents (2)
Councillor Assenheim and Ayling.

Labour (1)
Councillor Gilbert
(substitutes: Councillors Borton, Anne Jones, McMahon, Norman and Ware-Lane).
573 Minutes of the Meeting of Economic & Environmental Scrutiny Committee held on Thursday, 29th November, 2012
  • Minutes
Minute 528 (Local Council Tax Support Scheme) was considered under Item 28 on the agenda.

During consideration of Minute 533 in respect to the upgrade of the Council Chamber audio system a requisition for a named vote having been made in accordance with Standing Order 12.1. The voting was as follows:-

For the resolution:
Aylen, Ayling, Betson, Borton, Brown, Burdett, Caunce, Chalk, Collins, Courtenay, Cox, Crystall, Day, Evans, Flewitt, D Garston, J Garston, Gilbert, Godwin, Grimwade, Habermel, Hadley, Holdcroft, Holland, Jarvis, Adam Jones, Anne Jones, Kaye, Kelly, Lamb, Lewin, Longley, McMahon, Moring, Robertson, Russell, Salter, Stafford, Van Looy, Walker and Wexham (41)

Against the resolution:
Assenheim, Byford, Ware-Lane, Woodley (4)

Abstentions:
Horrigan MBE and Carr (2)

Accordingly the resolution to upgrade the audio system in the Council Chamber was carried.

During consideration of Minute 533 in respect to webcasting for Council meetings for a 12 month trial period a requisition for a named vote having been made in accordance with Standing Order 12.1. The voting was as follows:-

For the resolution:
Aylen, Burdett, Caunce, Courtenay, Cox, Crystall, Day, Evans, Flewitt, D Garston, J Garston, Gilbert, Grimwade, Habermel, Hadley, Holdcroft, Holland, Horrigan MBE, Jarvis, Adam Jones, Anne Jones, Kaye, Kelly, Lamb, McMahon, Moring, Robertson (27)

Against the resolution:
Assenheim, Ayling, Betson, Borton, Brown, Byford, Chalk, Collins, Godwin, Lewin, Longley, Russell, Stafford, Van Looy, Ware-Lane, Wexham and Woodley (17)

Abstentions:
Salter, Walker, Carr (3)

Accordingly the resolution to introduce Webcasting for a 12 month trial period was carried.

Resolved:

That the minutes of this meeting be noted and the recommendations set out under Minute 534 and 540 be adopted and confirmed to the extent that they constitute Council Functions.
574 Minutes of the Meeting of The Cabinet held on Tuesday, 4th December, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted and the recommendations set out under Minute 549 be adopted.
575 Minutes of the Meeting of Economic & Environmental Scrutiny Committee held on Thursday, 13th December, 2012
  • Minutes
Resolved:

That the minutes of this meeting be noted.
576 Notice of Motion
 The Worshipful the Mayor, in accordance with Standing Order 8.5, decided that it was convenient and conducive to the despatch of Council business that the notice of motion set out below be considered at this Council meeting.

'We call on this Council to back the campaigns to stop the closure of the Royal Mail Delivery Offices in Shoeburyness and Leigh which will force some residents in this town to have a round trip of over 10 miles to collect parcels and signed for mail and have an adverse impact upon both the economic and environmental core of the town's operational effectiveness.

Proposed by Cllrs T Cox and M A Flewitt
Seconded by Cllr R E Hadley

Resolved:

That the above notice of motion be adopted.
577 Appointment of Co-opted Member on Audit Committee
 Resolved:

That Mr Everitt be appointed as a Co-opted Member on the Audit Committee for a period of one year.
578 Member/Officer Task and Finish Group - Future Management of the ALMO and Council's Housing Stock
 Resolved:

That the following Members of the Council be appointed to the Member/Officer Task and Finish Group (Future Management of the ALMO and Council's Housing Stock):

Conservative (4)
Councillors Salter, Lamb, Flewitt and D Garston (substitutes: Councillors Jarvis, Caunce & Holland)

Liberal Democrats (2)
Councillors Betson and Russell
(substitutes: Councillors Longley and Crystall).

Independent (2)
Councillors Terry and Woodley.

Labour (1)
Councillor D Norman.
(substitute: Councillor Gilbert).
579 Changes to the Constitution
 This item was withdrawn.
580 Local Council Tax Support Scheme
 The Council considered a report of the Corporate Director Support Services which outlined the background and introduction of a Local Council Tax Support Scheme (LCTSS) from April 2013. The report was considered in conjunction with Minute 441 of Cabinet held 6th November 2012 and Minute 528 of Economic & Environmental Scrutiny Committee held 29th November 2012.

Resolved:

1. That the Local Council Tax Support Scheme for Southend-on-Sea Borough Council be adopted.

2. That it be noted that the proposed scheme would deliver a cost neutral scheme, passing the impact of the reduced funding available on to working age claimants with only pensioners being protected.

3. That the following key dates be noted:

- December 2012 Local Council Tax Support Scheme adopted by Full Council
- January to February 2013 scheme implemented
- April 2013 Scheme goes live.

4. That the recommendations in Minute 441 be adopted.
581 Local Government Finance Reform Delegation of Non-Domestic Rates and Council Tax Base Setting
 The Council considered a report of the Corporate Director Support Services on the above.

Resolved:

1. That the authority to approve the NNDR1 (National Non-Domestic Rates) form and the Council Tax Base be delegated to the Cabinet.

2. That additionally the authority to approve the NNDR1 form and the Council Tax Base be delegated to the Head of Finance and Resources, in consultation with the Leader of the Council, subject to the delegation only being used where Cabinet is not able to approve the NNDR1 form and the Council Tax Base by the statutory deadline of 31st January 2013; and

3. That should the delegation be used by the Head of Finance and Resources, an explanation would be included in the Council Budget report to Council as to why it was not practical for Cabinet to use its delegation.
582 Exclusion of the Public
 Resolved:

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the items of business set out below on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Part II(Confidential)
583 Minute 544 of Economic & Environmental Scrutiny Committee held 29th November 2012 - Seaway Car Park
 The Council considered minute 544 in private session.

Resolved:

That Minute 544 of Economic & Environmmental Scrutiny Committee held 29th November 2012 be noted.
584 Minute 545 of Economic & Environmental Scrutiny Committee held 29th November 2012 - Queensway House, Essex Street
 The Council considered minute 545 in private session.

Resolved:

That Minute 545 of Economic & Environmmental Scrutiny Committee held 29th November 2012 be noted.
18.30/22.15

Attendance Details

Present:
The Worshipful the Mayor, Cllr S J Carr
Cllr M Assenheim, Cllr S T Aylen, Cllr B Ayling, Cllr M A Betson, Cllr M L Borton, Cllr R A H Brown, Cllr L Burdett, Cllr T K Byford, , Cllr M T Caunce, Cllr A M Chalk, Cllr P M Collins, Cllr J I Courtenay, Cllr T Cox, Cllr A Crystall, Cllr E A Day, Cllr M F Evans, Cllr M A Flewitt, Cllr J M Garston, Cllr D A Garston, Cllr I D Gilbert, Cllr B A Godwin, Cllr M R Grimwade, Cllr S J Habermel, Cllr R E Hadley, Cllr N Holdcroft, Cllr A E Holland, Cllr Horrigan MBE, Cllr D J Jarvis, Cllr A J Jones, Cllr A P Jones, Cllr A Kaye, Cllr B T Kelly, Cllr J L Lamb, Cllr G Lewin, Cllr G E Longley, Cllr J McMahon, Cllr R N Morgan, Cllr A J Moring, Cllr D A Norman, Cllr I T Robertson, Cllr D F Russell, Cllr L P Salter, Cllr M Stafford, Cllr P R Van Looy, Cllr C W Walker, Cllr J G S Ware-Lane, Cllr P A Wexham and Cllr R A Woodley

 

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