The Cabinet considered a report of the Executive Director (Finance and Resources) proposing to extend the Council’s existing Hybrid and Transactional Mail contract by 24 months to 31^st August 2026.

Resolved:

That the option to extend the Council’s existing Hybrid and Transactional Mail contract by 24 months to 31^st August 2026, be approved. 

Reasons for decision:

There is a need to have printing and mailing services available to the Local Authority.

Other options:

1. To perform a procurement process to award a new contract with the same terms and conditions. However, this will be both time consuming and costly with no obvious additional benefit.

2. Discontinue using an offsite hybrid solution. This would be both impractical due to the volumes currently operating within the contract and increase costs to the Local Authority as printing and posting on site was historically more expensive and more time consuming. Offsite arrangements improve efficiency and productivity.

Note: This is an Executive Function

Not eligible for call-in

Cabinet Member: Cllr Collins