Report of Executive Director (Finance and Resources)

The Cabinet considered a report of the Executive Director (Finance and Resources) presenting details of the £1m plus projects listed within the 2022/23 annual procurement plan as well as a full 5 Year Procurement Plan ‘2022-27’.

Resolved:

1. That the procurements with a contract value in excess of £1m, as set out in Appendix 1 to the submitted report, be approved.

2. That the full 5 year procurement plan for 2022-27 (contracts with a value of £25k inclusive of VAT and above which will required procurement support/advice) and that this will be subject to change and annual reviews, be noted.

3. That it be noted that the capital projects (2022-27) approved by Cabinet as part of the capital programme, and with a value of over £25k, have also formed part of the final procurement plan for 2022/23 and the full 5 Year Procurement Plan 2022-27.  These will also be subject to change as the capital programme is reviewed.

4. That it be noted that once the Government have concluded the Public Procurement Reform (expected in 2023/24) it is expected that it will be a mandatory requirement for the public sector to publish their future procurement plan (pipeline plans) and so the 5 year plan will provide that mechanism to publicly report.

5. That it be noted that the Council’s contracts, values and suppliers are already publicly available through the Council’s spend transparency reports (£500 plus) and also the UK Contracts Finder website where Council’s are required to publish any contracts awarded that have a value above £25k.

Reasons for decision:

1. Approval of the Council’s annual procurement plan is a requirement under Part 4g of the Council’s Constitution.

2.The development of comprehensive contracts register and 5 year procurement plan provide benefits in terms of the Council’s commissioning plans, financial planning as well as future planning for suppliers and local businesses.

3. The 5 year plan will also align with the anticipated requirements once the UK Public Procurement Reform is approved by Government.

Other options:

Annual approval of the Council’s procurement plan is required under the Council’s Constitution.  The Cabinet could decide to just publish an annual plan but the development of a full 5 year procurement plan will assist the Council and businesses in their resource and future planning.  The move to a 5 year plan will also align with the anticipated requirements once the UK Public Procurement Reform is finalised by Government.

Note: This is an Executive Function.

Eligible for call-in to: Policy and Resources Scrutiny Committee

Cabinet Member: Cllr Collins

The Cabinet considered a report of the Executive Director (Finance and Resources) presenting details of the £1m plus projects listed within the 2022/23 annual procurement plan as well as a full 5 Year Procurement Plan ‘2022-27’.

Resolved:

1. That the procurements with a contract value in excess of £1m, as set out in

Appendix 1 to the submitted report, be approved.

2. That the full 5 year procurement plan for 2022-27 (contracts with a value of

£25k inclusive of VAT and above which will required procurement

support/advice) and that this will be subject to change and annual reviews, be

noted.

3. That it be noted that the capital projects (2022-27) approved by Cabinet as

part of the capital programme, and with a value of over £25k, have also formed part of the final procurement plan for 2022/23 and the full 5 Year Procurement Plan 2022-27. These will also be subject to change as the capital programme is reviewed.

4. That it be noted that once the Government have concluded the Public

Procurement Reform (expected in 2023/24) it is expected that it will be a

mandatory requirement for the public sector to publish their future procurement plan (pipeline plans) and so the 5 year plan will provide that mechanism to publicly report.

5. That it be noted that the Council’s contracts, values and suppliers are already publicly available through the Council’s spend transparency reports (£500 plus) and also the UK Contracts Finder website where Council’s are required to publish any contracts awarded that have a value above £25k.

Reasons for decision:

1. Approval of the Council’s annual procurement plan is a requirement under

Part 4g of the Council’s Constitution.

2.The development of comprehensive contracts register and 5 year

procurement plan provide benefits in terms of the Council’s commissioning

plans, financial planning as well as future planning for suppliers and local

businesses.

3. The 5 year plan will also align with the anticipated requirements once the UK Public Procurement Reform is approved by Government.

Other options:

Annual approval of the Council’s procurement plan is required under the

Council’s Constitution. The Cabinet could decide to just publish an annual plan but the development of a full 5 year procurement plan will assist the Council and businesses in their resource and future planning. The move to a 5 year plan will also align with the anticipated requirements once the UK Public Procurement Reform is finalised by Government.

Note: This is an Executive Function.

Eligible for call-in to: Policy and Resources Scrutiny Committee

Cabinet Member: Cllr Collins