Report of Executive Director (Environment and Place)

The Cabinet considered a report of the Executive Director (Environment and Place) concerning the procurement of the Council’s Parking Enforcement and Operations, comprising two key components:

(a) Parking Enforcement and Operations – Civil Enforcement Operations & Technology System, for which a competitive tender process has been successfully completed.

(b) School crossing patrol staffing, for which a competitive tender process is currently underway.

Resolved:

1. That the award of the contract for Parking Enforcement and Operations – Civil Enforcement Operations & Technology System to the highest scoring bidder, to commence on 1 February 2025 for a period of five years (as per framework requirements), be approved.

2. That the progress be noted and that the principle of the award of the contract for School Crossing Patrol Staffing, to the highest scoring bidder, to commence on 1 February 2025 for a period of up to four years (i.e. 2 years plus 2x 12-month extensions), be approved.

3. That authority be delegated to the Executive Director (Environment and Place) to notify the successful bidders of the outcome of the procurements and to enter into relevant contracts.

4. That authority be delegated to the Executive Director (Environment and Place) to award the contract for the school crossing patrol staffing.

5. That it be noted that the identity of the successful bidders will remain confidential until the relevant standstill period concludes, after which elected members will be notified.

6. That it be noted that the budget implications of the contract awards as detailed in the submitted report and set out in the confidential Appendix 1, will be considered as part of the draft Council budget for 2025/26. 

Reasons for decision:

1. To enable the award of new contracts for Parking Enforcement - Civil Enforcement Operations & Technology System, ensuring continuity of service provision from 1 February 2025. Without this contract, the Council would be unable to fulfil its parking enforcement obligations under the Traffic Management Act 2004, potentially leading to increased congestion, non-compliant parking, and loss of revenue.

2. To enable the award of a contract for the School Crossing Patrol staffing, ensuring continuity of service provision from 1 February 2025. Without this contract, the Council would be unable to fulfil its obligations in ensuring the safe crossing of school children at drop off and pick up times.

Other options:

1. Other options have been considered as part of the options appraisal process.  The Council has no alternative arrangement in place upon the expiration of the incumbent contract for parking enforcement as this procurement is the preferred route. At this point, without the new contracts, the Council would be unable to meet its statutory obligations under the Traffic Management Act 2004, which could result in increased congestion, higher rates of non-compliant parking, a loss of revenue and an increased risk to safety.

2. Similarly, other options for school crossing patrol staffing have been reviewed, but none are immediately feasible. A longer-term approach could involve the implementation of engineering solutions like pelican crossings, speed humps, or raised zebra  ...  view the full minutes text for item 57

The Committee received a report of the Executive Director (Environment and Place), by way of pre-Cabinet scrutiny, regarding the tender process and award of the Parking Contract.

The report sought authorisation to award the contract to the bidder that meets the Council’s specifications for Parking Enforcement and Operations – Civil Enforcement Operations & Technology System, for which a competitive tender process had been successfully completed.

The report also sought authorisation to award the contract for the school crossing patrol staffing, with the relevant delegated authority to proceed to contracts completion.

Resolved:-

That the report to Cabinet be noted.

Note: This is an Executive function

Executive Councillor: Cllr Cowan