Agenda, decisions and minutes
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Contact: Colin Gamble
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Apologies for Absence Decision: There were no apologies for absence. Minutes: There were no apologies for absence. |
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Declarations of Interest Decision: Councillor Salter declared a non-pecuniary interest in Agenda Item No. 7. (Mid and South Essex Sustainability & Transformation Partnership – Opposition Motion) on the grounds that her husband is a consultant vascular surgeon at Southend Hospital, her daughter is a doctor in Basildon and her son-in-law is a GP within the Borough. Minutes: Councillor Salter declared a non-pecuniary interest in Agenda Item No. 7. (Mid and South Essex Sustainability & Transformation Partnership – Opposition Motion) on the grounds that her husband is a consultant vascular surgeon at Southend Hospital, her daughter is a doctor in Basildon and her son-in-law is a GP within the Borough. |
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Minutes of the Meeting held on Tuesday 19th June 2018 Decision: Resolved:-
That the Minutes of the Meeting held on Tuesday 19th June 2018 be confirmed as a correct record and signed. Minutes: Resolved:-
That the Minutes of the Meeting held on Tuesday 19th June 2018 be confirmed as a correct record and signed. |
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Report of Deputy Chief Executive (Place) attached Decision: The Cabinet considered a report of the Deputy Chief Executive (Place) setting out the progress in delivering the Council’s Fire Safety Review, which was established following the Grenfell Tower fire on 14th June 2017.
Resolved:
1. That the work undertaken by the Council and South Essex Homes with respect to Fire Safety, be noted and endorsed.
2. That the Council’s initial response to the Independent Review of Building Regulations and Fire Safety, be noted and endorsed.
3. That a further update be submitted to a future meeting of the Cabinet (Spring 2019).
Reasons for Decision:
The Council has undertaken a fundamental review of its fire safety policies and procedures, reviewed its property stock, and put in place appropriate resources to ensure it maintains its buildings in a safe condition whilst upgrading them where this is appropriate and practicable.
Other Options:
The Council could decide to maintain all operational properties in their current condition with fire improvement works and, where practicable, to bring them up to the requirements of the latest Building Regulations when they next undergo major alterations and/or extension. All operational buildings would still meet statutory requirements although it could be argued that the Council would not be meeting the section of the Regulatory Reform (Fire Safety) Order 2005 that requires Employers to ‘put in place, and maintain, appropriate fire safety measures’. This option has, therefore been discounted.
The Council could maintain the current arrangements whereby individual building managers are identified as responsible for the buildings within which they operate. However, they will not necessarily have the knowledge and expertise to assess the impact of works on the overall fire strategy for the building whilst the majority of the Council’s operational buildings do not have a permanent staff presence on site. This option has, therefore, been discounted.
The Council could commit to the immediate adoption of all recommendations set out within the Independent Review of Building Regulations and Fire Safety. However, as the Government has yet to issue its formal response to the recommendations the Council could take action that is contrary to the Government’s formal policy. This option has, therefore, been discounted.
Note: This is an Executive Function Eligible for call-in to: Place Scrutiny Committee Cabinet Member: Cllrs Courtenay, Cox and Flewitt Minutes: The Cabinet considered a report of the Deputy Chief Executive (Place) setting out the progress in delivering the Council’s Fire Safety Review, which was established following the Grenfell Tower fire on 14th June 2017.
Resolved:
1. That the work undertaken by the Council and South Essex Homes with respect to Fire Safety, be noted and endorsed.
2. That the Council’s initial response to the Independent Review of Building Regulations and Fire Safety, be noted and endorsed.
3. That a further update be submitted to a future meeting of the Cabinet (Spring 2019).
Reasons for Decision:
The Council has undertaken a fundamental review of its fire safety policies and procedures, reviewed its property stock, and put in place appropriate resources to ensure it maintains its buildings in a safe condition whilst upgrading them where this is appropriate and practicable.
Other Options:
The Council could decide to maintain all operational properties in their current condition with fire improvement works and, where practicable, to bring them up to the requirements of the latest Building Regulations when they next undergo major alterations and/or extension. All operational buildings would still meet statutory requirements although it could be argued that the Council would not be meeting the section of the Regulatory Reform (Fire Safety) Order 2005 that requires Employers to ‘put in place, and maintain, appropriate fire safety measures’. This option has, therefore been discounted.
The Council could maintain the current arrangements whereby individual building managers are identified as responsible for the buildings within which they operate. However, they will not necessarily have the knowledge and expertise to assess the impact of works on the overall fire strategy for the building whilst the majority of the Council’s operational buildings do not have a permanent staff presence on site. This option has, therefore, been discounted.
The Council could commit to the immediate adoption of all recommendations set out within the Independent Review of Building Regulations and Fire Safety. However, as the Government has yet to issue its formal response to the recommendations the Council could take action that is contrary to the Government’s formal policy. This option has, therefore, been discounted.
Note: This is an Executive Function Called-in to: Place Scrutiny Committee Cabinet Member: Cllrs Courtenay, Cox and Flewitt |
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Connecting Communities Scrutiny Report Report of Chief Executive attached Additional documents: Decision: The Cabinet considered a report of the Chief Executive presenting the draft report on the findings of the scrutiny project entitled ‘Connecting Communities to avoid isolation’.
Resolved:
1. That the report and conclusions from the in depth scrutiny project set out at Appendix 1 to the submitted report, be endorsed.
2. That it be noted that approval of any recommendations with budget implications will require consideration as part of future years’ budget processes prior to implementation.
Reasons for decision:
As set out in the submitted report.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Salter Minutes: The Cabinet considered a report of the Chief Executive presenting the draft report on the findings of the scrutiny project entitled ‘Connecting Communities to avoid isolation’.
Resolved:
1. That the report and conclusions from the in depth scrutiny project set out at Appendix 1 to the submitted report, be endorsed.
2. That it be noted that approval of any recommendations with budget implications will require consideration as part of future years’ budget processes prior to implementation.
Reasons for decision:
As set out in the submitted report.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Salter |
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Maximising the use of Technology - Smart City and Digital Futures Agenda Report of Chief Executive attached. Additional documents: Decision: The Cabinet considered the draft report on the findings of the scrutiny project entitled ‘Maximising the Use of Technology through the Smart City and Digital Futures Agenda’.
Resolved:
1. That the report and conclusions from the in depth scrutiny project, detailed at Section 4 of the submitted report, be approved.
2. That the SMART City agenda and its associated programme 2017/20 be taken forward through the People Management, Accommodation and Digital Strategy Working Party, chaired by the Cabinet Member for Digital Futures.
3. That the Council takes steps to make more effective use of data it has or generates as a tool for intelligent decision making, policy making and commissioning. Steps to include the development of a corporate data warehouse and the inclusion of Business Intelligence and Analytics as a core component of the functionality of the proposed Intelligence Hub. This resolution is likely to see the formal involvement of academia, e.g. the University of Essex.
4. That the Digital Futures Service continues to progress the proof of concept data driven automation of strategies in response to real time events, e.g. traffic congestion or poor air quality or through the CISCO KINETIC platform.
Reasons for decision:
To progress a SMART agenda for the borough. Failure to progress this agenda would be remiss on the Council’s part and ultimately disadvantage the borough in a number of ways.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: Place Scrutiny Committee Cabinet Member: Cllr Moring Minutes: The Cabinet considered the draft report on the findings of the scrutiny project entitled ‘Maximising the Use of Technology through the Smart City and Digital Futures Agenda’.
Resolved:
1. That the report and conclusions from the in depth scrutiny project, detailed at Section 4 of the submitted report, be approved.
2. That the SMART City agenda and its associated programme 2017/20 be taken forward through the People Management, Accommodation and Digital Strategy Working Party, chaired by the Cabinet Member for Digital Futures.
3. That the Council takes steps to make more effective use of data it has or generates as a tool for intelligent decision making, policy making and commissioning. Steps to include the development of a corporate data warehouse and the inclusion of Business Intelligence and Analytics as a core component of the functionality of the proposed Intelligence Hub. This resolution is likely to see the formal involvement of academia, e.g. the University of Essex.
4. That the Digital Futures Service continues to progress the proof of concept data driven automation of strategies in response to real time events, e.g. traffic congestion or poor air quality or through the CISCO KINETIC platform.
Reasons for decision:
To progress a SMART agenda for the borough. Failure to progress this agenda would be remiss on the Council’s part and ultimately disadvantage the borough in a number of ways.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: Place Scrutiny Committee Cabinet Member: Cllr Moring |
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Mid and South Essex Sustainability & Transformation Partnership - Opposition Motion Report of the Deputy Chief Executive (People) attached Additional documents: Decision: The Cabinet considered a report of the Deputy Chief Executive (People) updating Members on the Mid and South Essex Sustainable & Transformation Partnership (STP) proposals, considered at the Council meeting on 19th July 2018.
Resolved:
1. That the resolution made by the Council at its meeting on 19 July 2018 where the Council unanimously agreed that the People Scrutiny Committee should “give due consideration to referral to the Secretary of State, taking these objections and other relevant factors into account” (as set out in Appendix 2 to the submitted report), be noted.
2. That it be noted that this is a matter for People Scrutiny Committee to make a formal response to or make a referral to the Secretary of State.
3. That it be noted that there will be a further report to People Scrutiny Committee providing details on the process for making a referral and that People Scrutiny Committee refer the matter to Full Council for a final decision.
Reasons for decision:
To receive an update in connection with the process for responding to the STP proposals.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Salter Minutes: The Cabinet considered a report of the Deputy Chief Executive (People) updating Members on the Mid and South Essex Sustainable & Transformation Partnership (STP) proposals, considered at the Council meeting on 19th July 2018.
Resolved:
1. That the resolution made by the Council at its meeting on 19 July 2018 where the Council unanimously agreed that the People Scrutiny Committee should “give due consideration to referral to the Secretary of State, taking these objections and other relevant factors into account” (as set out in Appendix 2 to the submitted report), be noted.
2. That it be noted that this is a matter for People Scrutiny Committee to make a formal response to or make a referral to the Secretary of State.
3. That it be noted that there will be a further report to People Scrutiny Committee providing details on the process for making a referral and that People Scrutiny Committee refer the matter to Full Council for a final decision.
Reasons for decision:
To receive an update in connection with the process for responding to the STP proposals.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Salter |
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Housing and Homelessness Strategy Report of Deputy Chief Executive (People) Decision: The Cabinet considered a report of the Deputy Chief Executive (People) on progress to date in the development of the Housing Strategy.
Resolved:
1. That the progress to date in the development of the strategy, including its identified aims and emerging actions, be endorsed.
2. That the proposals to jointly undertake consultation with the Local Plan programme, be endorsed.
3. That, following the conclusion of the consultation, the draft final strategy document and accompanying action plan be submitted to Cabinet in November 2018.
Reasons for Decision:
To jointly develop and undertake consultation on the Housing Strategy with other key programmes of work being pursued by the Council, notably Southend 2050 and the Local Plan.
The joint development will support synergy across key streams of council activity and ensure that priorities and expectations over the next few years are consistently framed.
Other options:
To pursue consultation independently of the work being undertaken with the Local Plan. This option has been rejected given the importance of housing and the Local Plan.
Note: This is an Executive Function Eligible for call-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Cox Minutes: The Cabinet considered a report of the Deputy Chief Executive (People) on progress to date in the development of the Housing Strategy.
Resolved:
1. That the progress to date in the development of the strategy, including its identified aims and emerging actions, be endorsed.
2. That the proposals to jointly undertake consultation with the Local Plan programme, be endorsed.
3. That, following the conclusion of the consultation, the draft final strategy document and accompanying action plan be submitted to Cabinet in November 2018.
Reasons for Decision:
To jointly develop and undertake consultation on the Housing Strategy with other key programmes of work being pursued by the Council, notably Southend 2050 and the Local Plan.
The joint development will support synergy across key streams of council activity and ensure that priorities and expectations over the next few years are consistently framed.
Other options:
To pursue consultation independently of the work being undertaken with the Local Plan. This option has been rejected given the importance of housing and the Local Plan.
Note: This is an Executive Function Called-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Cox |
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0-19s Framework - Delivering Better Outcomes for Children's Health Services Report of Deputy Chief Executive (People) attached Additional documents: Decision: The Cabinet considered a report of the Deputy Chief Executive (People) providing:
· An update on the Council’s vision for developing an integrated children’s service (0-19s Model) which delivers better outcomes for children and families through more effective services and improved pathways; and · An update on the recommissioning of the 0-5 Service (Health Visiting), including feedback from a public consultation.
Resolved:
1. That the creation and development of an integrated children’s service (0-19s Model), be approved.
2. That the 0-5 Service (Health Visiting) be brought in-house from 1st April 2019, alongside the in-house 5-19 Service (School Nursing), to form the core of the 0-19s Model.
3. That authority be delegated to the Deputy Chief Executive (People), in consultation with the Cabinet Member for Health & Wellbeing and the Director of Public Health, to finalise the structure and mobilisation of the 0-19s Model (including bringing the 0-5 service in-house).
Reasons for decision:
The creation of a 0-19 Model (with an in-house Health Visiting service) would improve integration with other children’s services commissioned by the Council and Southend Clinical Commissioning Group (SCCG) and provide the Council with direct control over the quality and delivery of the service. This would deliver enhanced outcomes for children and families in Southend.
Other options:
No change – recommission an outsourced 0-5 Service and do not create a 0-19s Model. This would represent a wasted opportunity to improve outcomes for children and families and improve service integration. There are concerns that prospective bidders may not have bid for this service given the available budgets
Commission an outsourced 0-19 Service (comprising Health Visiting and School Nursing). This would represent a wasted opportunity to improve service integration with in-house services.
Jointly commission an outsourced 0-19 Service, which includes SCCG-commissioned services (Children’s Community Services and Community Paediatrics). This does not align with SCCG priorities at this time and would not be deliverable within available timescales.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Salter Minutes: The Cabinet considered a report of the Deputy Chief Executive (People) providing:
· An update on the Council’s vision for developing an integrated children’s service (0-19s Model) which delivers better outcomes for children and families through more effective services and improved pathways; and · An update on the recommissioning of the 0-5 Service (Health Visiting), including feedback from a public consultation.
Resolved:
1. That the creation and development of an integrated children’s service (0-19s Model), be approved.
2. That the 0-5 Service (Health Visiting) be brought in-house from 1st April 2019, alongside the in-house 5-19 Service (School Nursing), to form the core of the 0-19s Model.
3. That authority be delegated to the Deputy Chief Executive (People), in consultation with the Cabinet Member for Health & Wellbeing and the Director of Public Health, to finalise the structure and mobilisation of the 0-19s Model (including bringing the 0-5 service in-house).
Reasons for decision:
The creation of a 0-19 Model (with an in-house Health Visiting service) would improve integration with other children’s services commissioned by the Council and Southend Clinical Commissioning Group (SCCG) and provide the Council with direct control over the quality and delivery of the service. This would deliver enhanced outcomes for children and families in Southend.
Other options:
No change – recommission an outsourced 0-5 Service and do not create a 0-19s Model. This would represent a wasted opportunity to improve outcomes for children and families and improve service integration. There are concerns that prospective bidders may not have bid for this service given the available budgets
Commission an outsourced 0-19 Service (comprising Health Visiting and School Nursing). This would represent a wasted opportunity to improve service integration with in-house services.
Jointly commission an outsourced 0-19 Service, which includes SCCG-commissioned services (Children’s Community Services and Community Paediatrics). This does not align with SCCG priorities at this time and would not be deliverable within available timescales.
Note: This is an Executive Function Called-in to: People Scrutiny Committee Cabinet Member: Cllr Salter |
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Access, Parking and Transport Strategy for Southend Report of Deputy Chief Executive (Place) Additional documents: Decision: The Cabinet considered a report of the Deputy Chief Executive (Place) updating Members on the recently produced Borough-wide parking and access strategy and subsequent strategy.
Recommended:
1. That the strategy be broadened to include a range of transportation related issues and be known as the Access, Parking and Transport Strategy for Southend (APT).
2. That a new Access, Parking and Transport Working Party be established to be chaired by the Cabinet Member for Infrastructure to replace the Public Transport and Buses Working Party (including the new terms of reference, as set out at Appendix 2 to the submitted report).
3. That a complementary adjustment to the terms of reference of the Traffic and Parking Working Party (as set out in Appendix 3 to the submitted report) be made, which will be known as the Traffic Regulations Working Party.
4. That the implementation plan identified in the strategy be progressed as a package of pilot projects. The new Access, Parking and Transport Working Party to receive reports, previews and updates on these pilots.
5. That consultation be undertaken on the Borough-wide Parking and Access Strategy as set out in paragraph 6.6 of the submitted report.
6. That the Strategy be implemented and to maintain the impetus a dedicated resource is required. This would consist of a project manager and a transport or suitably qualified highways engineer. The funding estimated to be in the region of £125,000 to be met from the Business Transformation Reserve.
Reasons for Decision:
To address a key issue for the borough which is transport and travel and to improve resilience. The recommendations also complement the work being undertaken on Southend 2050 and South Essex 2050 and a number of other Council strategies either recently published or currently being prepared.
Other options:
Do nothing or proceed with ad-hoc solutions as and when issues arise. These options would lead to a reduction in the effectiveness and operation of the transport within the borough affecting its economic viability and quality of life for residents.
Note: This a Council function. Eligible for call-in to: Place Scrutiny Committee Cabinet Member: Cllr Moring Minutes: The Cabinet considered a report of the Deputy Chief Executive (Place) updating Members on the recently produced Borough-wide parking and access strategy and subsequent strategy.
Recommended:
1. That the strategy be broadened to include a range of transportation related issues and be known as the Access, Parking and Transport Strategy for Southend (APT).
2. That a new Access, Parking and Transport Working Party be established to be chaired by the Cabinet Member for Infrastructure to replace the Public Transport and Buses Working Party (including the new terms of reference, as set out at Appendix 2 to the submitted report).
3. That a complementary adjustment to the terms of reference of the Traffic and Parking Working Party (as set out in Appendix 3 to the submitted report) be made, which will be known as the Traffic Regulations Working Party.
4. That the implementation plan identified in the strategy be progressed as a package of pilot projects. The new Access, Parking and Transport Working Party to receive reports, previews and updates on these pilots.
5. That consultation be undertaken on the Borough-wide Parking and Access Strategy as set out in paragraph 6.6 of the submitted report.
6. That the Strategy be implemented and to maintain the impetus a dedicated resource is required. This would consist of a project manager and a transport or suitably qualified highways engineer. The funding estimated to be in the region of £125,000 to be met from the Business Transformation Reserve.
Reasons for Decision:
To address a key issue for the borough which is transport and travel and to improve resilience. The recommendations also complement the work being undertaken on Southend 2050 and South Essex 2050 and a number of other Council strategies either recently published or currently being prepared.
Other options:
Do nothing or proceed with ad-hoc solutions as and when issues arise. These options would lead to a reduction in the effectiveness and operation of the transport within the borough affecting its economic viability and quality of life for residents.
Note: This a Council Function. Called-in to: Place Scrutiny Committee Cabinet Member: Cllr Moring |
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Annual Public Health Report - Referred Back from People Scrutiny Committee, 10th July 2018 Report of Deputy Chief Executive (People) Additional documents:
Decision: The Cabinet considered a report of the Deputy Chief Executive (People) on the reference back of Minute 56 by the People Scrutiny Committee on 10th July 2018 for further consideration “to look at the impact of unemployment on mental health.”
Resolved:
That the previous decision of the Cabinet to note the content and recommendations of the 2017 Annual Report of the Director of Public Health be reaffirmed, with the addition of the proposals set out in paragraph 3.4 of the submitted report, which further reinforce the recommendations contained in the Annual Report.
Reason for decision:
To respond to the reference back from People Scrutiny Committee.
Other Options:
None.
Note: This is an Executive Function Not eligible for call-in as the matter has already been the subject of the call-in procedure. Cabinet Member: Cllr Salter Minutes: The Cabinet considered a report of the Deputy Chief Executive (People) on the reference back of Minute 56 by the People Scrutiny Committee on 10th July 2018 for further consideration “to look at the impact of unemployment on mental health.”
Resolved:
That the previous decision of the Cabinet to note the content and recommendations of the 2017 Annual Report of the Director of Public Health be reaffirmed, with the addition of the proposals set out in paragraph 3.4 of the submitted report, which further reinforce the recommendations contained in the Annual Report.
Reason for decision:
To respond to the reference back from People Scrutiny Committee.
Other Options:
None.
Note: This is an Executive Function Not eligible for call-in as the matter has already been the subject of the call-in procedure. Cabinet Member: Cllr Salter |
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Notice of Motion from Council, 19th July 2018 - Motor Neurone Disease Charter Notice of Motion attached Decision: At the meeting of Council held 19th July 2018, Members received a notice of motion calling on the Council to adopt the Motor Neurone Disease (MND) charter.
This had been proposed by Councillor Ware-Lane and seconded by Councillor Cox.
Resolved:
That the Motor Neurone Disease (MND) Charter be adopted.
Reasons for Decision:
To respond to the notice of motion.
Other Options:
None.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Salter Minutes: At the meeting of Council held 19th July 2018, Members received a notice of motion calling on the Council to adopt the Motor Neurone Disease (MND) charter.
This had been proposed by Councillor Ware-Lane and seconded by Councillor Cox.
Resolved:
That the Motor Neurone Disease (MND) Charter be adopted.
Reasons for Decision:
To respond to the notice of motion.
Other Options:
None.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Salter |
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Senior Management Arrangements Report of Chief Executive Decision: The Cabinet considered a report of the Chief Executive setting out proposed changes to the senior management arrangements of the Council.
Recommended:
1. That the revised structure at Senior Management level, as set out in Appendix 1 to the submitted report, including the deletion of the Department of the Chief Executive, be approved.
2. That it be noted that the appropriate changes to the Senior Management Appraisal System will also be made to reflect this new structure.
3. That it be noted that the Senior Managers Pay Panel will consider senior management salaries in the context of these changes and current market conditions and will make recommendations to Cabinet in this respect at the November meeting.
Reasons for Decision:
To refocus the senior leadership of the organisation in order to deliver the Southend 2050 ambitions.
Other options:
None – maintaining the current senior management arrangements will impede the Council’s transition to a modern agile organisation equipped to face future challenges.
Note: This is a Council Function Eligible for call-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Lamb Minutes: The Cabinet considered a report of the Chief Executive setting out proposed changes to the senior management arrangements of the Council.
Recommended:
1. That the revised structure at Senior Management level, as set out in Appendix 1 to the submitted report, including the deletion of the Department of the Chief Executive, be approved.
2. That it be noted that the appropriate changes to the Senior Management Appraisal System will also be made to reflect this new structure.
3. That it be noted that the Senior Managers Pay Panel will consider senior management salaries in the context of these changes and current market conditions and will make recommendations to Cabinet in this respect at the November meeting.
Reasons for Decision:
To refocus the senior leadership of the organisation in order to deliver the Southend 2050 ambitions.
Other options:
None – maintaining the current senior management arrangements will impede the Council’s transition to a modern agile organisation equipped to face future challenges.
Note: This is a Council Function Called-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Lamb |
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Monthly Performance Report Report circulated separately Decision: Resolved:
That the submitted report be noted.
Note: This is an Executive Function Eligible for call-in to all three Scrutiny Committees Cabinet Member: as appropriate to the item Minutes: Resolved:
That the submitted report be noted.
Note: This is an Executive Function Referred direct to all three Scrutiny Committees Cabinet Member: as appropriate to the item |
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Annual Comments, Compliments and Complaints Report Report of Chief Executive attached Decision: The Cabinet considered a report of the Chief Executive providing performance information about comments, complaints and compliments received across the Council for 2017-18.
Resolved:
That the Council’s performance in respect of comments, complaints and compliments for 2017-18 be noted and the report at Appendix A to the submitted report be referred to each Scrutiny Committee and the reports at Appendix B and Appendix C be referred to the People Scrutiny Committee.
Reasons for Decision:
To note the Council’s performance in respect of comments, complaints and compliments for 2017-18.
Other options:
None.
Note: This is an Executive Function Referred direct to the relevant Scrutiny Committees. Cabinet Member: Cllrs Lamb, Cox and Boyd (as appropriate).
Minutes: The Cabinet considered a report of the Chief Executive providing performance information about comments, complaints and compliments received across the Council for 2017-18.
Resolved:
That the Council’s performance in respect of comments, complaints and compliments for 2017-18 be noted and the report at Appendix A to the submitted report be referred to each Scrutiny Committee and the reports at Appendix B and Appendix C be referred to the People Scrutiny Committee.
Reasons for Decision:
To note the Council’s performance in respect of comments, complaints and compliments for 2017-18.
Other options:
None.
Note: This is an Executive Function Referred direct to all three Scrutiny Committees. Cabinet Member: Cllrs Lamb, Cox and Boyd (as appropriate).
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Report of Deputy Chief Executive (People) attached Additional documents:
Decision: The Cabinet considered a report of the Deputy Chief Executive (People) setting out the admission arrangements for community schools for the academic year 2020/21 and the proposed Coordinated Admissions Scheme for 2020.
Resolved:
1. That the proposed Admission Arrangements for Community Schools for the academic year 2020/21 as set out in Appendix 1 to the submitted report, be approved and it be noted that there was no requirement for public consultation as no further changes are proposed.
2. That consultation with governing bodies of community schools takes place on the published admission number (PAN) for community infant, junior and primary schools for September 2020, as set out in the Admission Arrangements in Appendix 1, to the report.
3. That the proposed Coordinated Admissions Scheme for 2020 onwards, as set out in Appendix 2 to the report, be approved.
4. That the relevant area for schools be reviewed and agreed as follows: Southend, Castle Point and Rochford for the years 2020 and 2021.
Reasons for decision:
The Council has a statutory duty to ensure sufficient places for all statutory school aged children.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Boyd Minutes: The Cabinet considered a report of the Deputy Chief Executive (People) setting out the admission arrangements for community schools for the academic year 2020/21 and the proposed Coordinated Admissions Scheme for 2020.
Resolved:
1. That the proposed Admission Arrangements for Community Schools for the academic year 2020/21 as set out in Appendix 1 to the submitted report, be approved and it be noted that there was no requirement for public consultation as no further changes are proposed.
2. That consultation with governing bodies of community schools takes place on the published admission number (PAN) for community infant, junior and primary schools for September 2020, as set out in the Admission Arrangements in Appendix 1, to the report.
3. That the proposed Coordinated Admissions Scheme for 2020 onwards, as set out in Appendix 2 to the report, be approved.
4. That the relevant area for schools be reviewed and agreed as follows: Southend, Castle Point and Rochford for the years 2020 and 2021.
Reasons for decision:
The Council has a statutory duty to ensure sufficient places for all statutory school aged children.
Other options:
None.
Note: This is an Executive Function Called-in to: People Scrutiny Committee Cabinet Member: Cllr Boyd |
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The Journey of the Child Annual Report Report of Deputy Chief Executive (People) Additional documents: Decision: The Cabinet considered a report of the Deputy Chief Executive (People) presenting ‘The Journey of the Child’ end of year report covering the 2017/18 financial year.
Resolved:
That the end of year report, following a previous agreement to a consolidated approach to Children’s Services reporting, be approved.
Reasons for Decision:
The overarching report allows for a more holistic oversight of service delivery and gives senior managers and Members an ability to see the overall impact for the Council of the work of the Children’s Service.
Other Options:
To continue reporting with individual reports through the Cabinet cycle.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Boyd Minutes: The Cabinet considered a report of the Deputy Chief Executive (People) presenting ‘The Journey of the Child’ end of year report covering the 2017/18 financial year.
Resolved:
That the end of year report, following a previous agreement to a consolidated approach to Children’s Services reporting, be approved.
Reasons for Decision:
The overarching report allows for a more holistic oversight of service delivery and gives senior managers and Members an ability to see the overall impact for the Council of the work of the Children’s Service.
Other Options:
To continue reporting with individual reports through the Cabinet cycle.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Boyd |
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Outcomes Key Stage 2 & Key Stage 4, Annual Report Report of Deputy Chief Executive (People) attached Additional documents: Decision: The Cabinet considered a report of the Deputy Chief Executive (People) presenting the high level un-validated performance outcome for all Southend schools at all key stages following the summer tests and examinations in 2018.
Resolved:
That the overall performance of Southend schools at each of the key stages, in particular relative to the emerging national benchmarks, be noted.
Reasons for decision:
To note the overall performance of Southend schools.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Boyd Minutes: The Cabinet considered a report of the Deputy Chief Executive (People) presenting the high level un-validated performance outcome for all Southend schools at all key stages following the summer tests and examinations in 2018.
Resolved:
That the overall performance of Southend schools at each of the key stages, in particular relative to the emerging national benchmarks, be noted.
Reasons for decision:
To note the overall performance of Southend schools.
Other options:
None.
Note: This is an Executive Function Called-in to: People Scrutiny Committee Cabinet Member: Cllr Boyd |
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Report of Deputy Chief Executive (Place) attached Additional documents: Decision: The Cabinet considered a report of the Deputy Chief Executive (Place) setting out the potential implications on future maintenance and improvement of Southend Cliffs Gardens that might result as a consequence of dedicating the gardens to Fields in Trust as part of the Centenary Fields Programme.
Resolved:
1. That the application to dedicate the Southend Cliff Gardens to Fields in Trust, be approved.
2. That, if the application is successful, it be noted that the Council may be restricted from future changes to the gardens.
3. That the responsibility for agreeing the final detailed area of the Southend Cliff Gardens to be dedicated as a Centenary Field be delegated to the Deputy Chief Executive (Place) in consultation with the appropriate Cabinet Member.
4. That the allocation of £10,000 from the contingency for the investment in any procurement memorabilia, be noted.
Reasons for decision:
To represent the Borough’s formal support to the Royal British Legion and Fields in Trust to honour the memory of the millions who lost their lives in World War 1.
Other Options:
Not to participate in the Centenary Fields programme at all or dedicate an alternative site.
Note: This is an Executive Function Eligible for call-in to: Place Scrutiny Committee Cabinet Member: Cllr Salter Minutes: The Cabinet considered a report of the Deputy Chief Executive (Place) setting out the potential implications on future maintenance and improvement of Southend Cliffs Gardens that might result as a consequence of dedicating the gardens to Fields in Trust as part of the Centenary Fields Programme.
Resolved:
1. That the application to dedicate the Southend Cliff Gardens to Fields in Trust, be approved.
2. That, if the application is successful, it be noted that the Council may be restricted from future changes to the gardens.
3. That the responsibility for agreeing the final detailed area of the Southend Cliff Gardens to be dedicated as a Centenary Field be delegated to the Deputy Chief Executive (Place) in consultation with the appropriate Cabinet Member.
4. That the allocation of £10,000 from the contingency for the investment in any procurement memorabilia, be noted.
Reasons for decision:
To represent the Borough’s formal support to the Royal British Legion and Fields in Trust to honour the memory of the millions who lost their lives in World War 1.
Other Options:
Not to participate in the Centenary Fields programme at all or dedicate an alternative site.
Note: This is an Executive Function Called-in to: Place Scrutiny Committee Cabinet Member: Cllr Salter |
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Feed and Food Safety Plan Report of Deputy Chief Executive (Place) attached Additional documents: Decision: The Cabinet considered a report of the Deputy Chief Executive (Place) which sought agreement to the Official Feed and Food Control Service Plan 2018-19 required by the Food Standards Agency.
Recommended:
That the official Feed and Food Control Service Plan 2018-19, as set out in Appendix 1 to the submitted report, be approved.
Reasons for Decision:
To comply with the Food Standards Agency Framework Agreement.
Other options:
None.
Note: This is a Council Function Eligible for call-in to: Place Scrutiny Committee Cabinet Member: Cllr Flewitt Minutes: The Cabinet considered a report of the Deputy Chief Executive (Place) which sought agreement to the Official Feed and Food Control Service Plan 2018-19 required by the Food Standards Agency.
Recommended:
That the official Feed and Food Control Service Plan 2018-19, as set out in Appendix 1 to the submitted report, be approved.
Reasons for Decision:
To comply with the Food Standards Agency Framework Agreement.
Other options:
None.
Note: This is a Council Function Eligible for call-in to: Place Scrutiny Committee Cabinet Member: Cllr Flewitt |
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Fees and Charges Policy Report of Chief Executive attached Additional documents: Decision: The Cabinet considered a report of the Chief Executive on proposals for the introduction of a fees and charges policy for services to allow for the setting of fees and charges.
Recommended:
1. That the fees and charges policy set out in Appendix 1 to the submitted report, be approved.
2. That the existing delegation in Paragraph 3.2(k) in Part 2, Schedule 3 of the Constitution be deleted and replaced with the following wording:
“To set fees and charges in their areas of responsibility (save for parking charges) including making in year changes subject to:
· Compliance with the Council’s Fees & Charges Policy; · Compliance with all legal requirements relating to the setting of statutory and discretionary fees and charges, including undertaking any necessary public consultation and assessing the equality impacts; and · Prior consultation with the Council’s Director of Finance & Resources and the relevant Cabinet Member”
and that Article 4.02(2) be amended as follows:
“To approve and adopt the Council’s Budget.
(The Budget includes the allocation of financial resources to different services and projects, proposed contingency funds, setting fees and charges (save that fees and charges, other than parking charges, can be set by Chief Officers in accordance with paragraph 3.2(k) in Part 3 Schedule 3), the Council Tax Base, setting the Council Tax and decisions relating to the control of the Council’s borrowing requirement, investments, the control of capital expenditure and the setting of virement limits).”
Reasons for decision:
Part of the process of maintaining a balanced budget includes a requirement to consider the contribution that fees and charges make towards that aim. The adoption of a fees and charges policy will assist in that requirement.
Other options:
None
Note: This is a Council Function. Eligible for call-in to: All Scrutiny Committees Cabinet Member: Cllr Lamb
Minutes: The Cabinet considered a report of the Chief Executive on proposals for the introduction of a fees and charges policy for services to allow for the setting of fees and charges.
Recommended:
1. That the fees and charges policy set out in Appendix 1 to the submitted report, be approved.
2. That the existing delegation in Paragraph 3.2(k) in Part 2, Schedule 3 of the Constitution be deleted and replaced with the following wording:
“To set fees and charges in their areas of responsibility (save for parking charges) including making in year changes subject to:
· Compliance with the Council’s Fees & Charges Policy; · Compliance with all legal requirements relating to the setting of statutory and discretionary fees and charges, including undertaking any necessary public consultation and assessing the equality impacts; and · Prior consultation with the Council’s Director of Finance & Resources and the relevant Cabinet Member”
and that Article 4.02(2) be amended as follows:
“To approve and adopt the Council’s Budget.
(The Budget includes the allocation of financial resources to different services and projects, proposed contingency funds, setting fees and charges (save that fees and charges, other than parking charges, can be set by Chief Officers in accordance with paragraph 3.2(k) in Part 3 Schedule 3), the Council Tax Base, setting the Council Tax and decisions relating to the control of the Council’s borrowing requirement, investments, the control of capital expenditure and the setting of virement limits).”
Reasons for decision:
Part of the process of maintaining a balanced budget includes a requirement to consider the contribution that fees and charges make towards that aim. The adoption of a fees and charges policy will assist in that requirement.
Other options:
None
Note: This is a Council Function. Called-in to all Scrutiny Committees Cabinet Member: Cllr Lamb
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Council Debt Position to 31 July 2018 Report of Chief Executive attached Additional documents: Decision: The Cabinet considered a report of the Chief Executive setting out the current position on the outstanding debt to the Council as at 31st July 2018.
1. That the current outstanding debt position as at 31st July 2018 and the position of debts written off to 31st July 2018 as set out in Appendices A and B of the submitted report, be noted.
2. That the write offs, greater than £25,000, as detailed in Appendix B, be approved.
Reason for decision:
All reasonable steps to recover the debt have been taken and therefore where a write-off is recommended it is the only course of action available.
Other options:
None.
Note: This is an Executive Function Eligible for call in to: Policy and Resources Scrutiny Committee Cabinet Member: Cllr Lamb Minutes: The Cabinet considered a report of the Chief Executive setting out the current position on the outstanding debt to the Council as at 31st July 2018.
1. That the current outstanding debt position as at 31st July 2018 and the position of debts written off to 31st July 2018 as set out in Appendices A and B of the submitted report, be noted.
2. That the write offs, greater than £25,000, as detailed in Appendix B, be approved.
Reason for decision:
All reasonable steps to recover the debt have been taken and therefore where a write-off is recommended it is the only course of action available.
Other options:
None.
Note: This is an Executive Function Eligible for call in to: Policy and Resources Scrutiny Committee Cabinet Member: Cllr Lamb |
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Quarter One Treasury Management Report - 2018/19 Report of Chief Executive attached Additional documents: Decision: The Cabinet considered a report of the Chief Executive covering the treasury management activity for the period April 2018 to June 2018 and compliance with the treasury management strategy for that period.
Resolved:
1. That the Quarter One Treasury Management Report for 2018/19, be approved.
2. That it be noted that the Treasury management activities were carried out in accordance with the CIPFA (The Chartered Institute of Public Finance and Accountancy) Code of Practice for Treasury Management in the Public Sector during the period from April to June 2018.
3. That it be noted that the loan and investment portfolios were actively managed to minimise cost and maximise interest earned, whilst maintaining a low level of risk.
4. That it be noted that £0.826m of interest was earned during this three month period at an average rate of 4.90%. This is 4.54% over the average 7 day LIBID (London Interbank Bid Rate) and 4.40% over the average bank rate. The breakdown of this overall investment position is set out in section 8 of the submitted report.
5. That it be noted that the level of borrowing from the Public Works Loan Board (PWLB) (excluding debt relating to services transferred from Essex County Council on 1st April 1998) remained at the same level of £227.8m (HRA: £77.0m, GF: £150.8m) during the period from April to June 2018.
6. That it be noted that during the quarter the level of financing for ‘invest to save’ schemes decreased from £8.74m to £8.72m.
Reasons for decision:
The CIPFA Code of Practice on Treasury Management recommends that Local Authorities should submit reports regularly. The Treasury Management Policy Statement for 2018/19 sets out that reports would be submitted to Cabinet quarterly on the activities of the treasury management operation.
Other options:
There are many options
available for the operation of the Treasury Management function,
with varying degrees of risk associated with them. The Treasury
Management Policy aims to effectively control risk to within a
prudent level, whilst providing optimum performance consistent with
that level of risk. Note: This is an Executive Function Eligible for call-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Lamb Minutes: The Cabinet considered a report of the Chief Executive covering the treasury management activity for the period April 2018 to June 2018 and compliance with the treasury management strategy for that period.
Resolved:
1. That the Quarter One Treasury Management Report for 2018/19, be approved.
2. That it be noted that the Treasury management activities were carried out in accordance with the CIPFA (The Chartered Institute of Public Finance and Accountancy) Code of Practice for Treasury Management in the Public Sector during the period from April to June 2018.
3. That it be noted that the loan and investment portfolios were actively managed to minimise cost and maximise interest earned, whilst maintaining a low level of risk.
4. That it be noted that £0.826m of interest was earned during this three month period at an average rate of 4.90%. This is 4.54% over the average 7 day LIBID (London Interbank Bid Rate) and 4.40% over the average bank rate. The breakdown of this overall investment position is set out in section 8 of the submitted report.
5. That it be noted that the level of borrowing from the Public Works Loan Board (PWLB) (excluding debt relating to services transferred from Essex County Council on 1st April 1998) remained at the same level of £227.8m (HRA: £77.0m, GF: £150.8m) during the period from April to June 2018.
6. That it be noted that during the quarter the level of financing for ‘invest to save’ schemes decreased from £8.74m to £8.72m.
Reasons for decision:
The CIPFA Code of Practice on Treasury Management recommends that Local Authorities should submit reports regularly. The Treasury Management Policy Statement for 2018/19 sets out that reports would be submitted to Cabinet quarterly on the activities of the treasury management operation.
Other options:
There are many options
available for the operation of the Treasury Management function,
with varying degrees of risk associated with them. The Treasury
Management Policy aims to effectively control risk to within a
prudent level, whilst providing optimum performance consistent with
that level of risk. Note: This is an Executive Function Eligible for call-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Lamb |
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Annual Senior Information Risk Owner (SIRO) Report Report of Chief Executive attached Decision: The Cabinet considered a report of the Chief Executive providing a summary of the Council’s key actions in regard to information governance and management during 2017/18.
Resolved:
1. That the SIRO’s report on Information Governance in Section 4, of the submitted report, for 2017/18 be noted.
2. That the key actions taken during 2017/18, and the opportunities and challenges for 2018/19, be noted.
Reasons for Decision:
To note the SIRO’s report on Information Governance and the key actions taken during 2017/18.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Lamb Minutes: The Cabinet considered a report of the Chief Executive providing a summary of the Council’s key actions in regard to information governance and management during 2017/18.
Resolved:
1. That the SIRO’s report on Information Governance in Section 4, of the submitted report, for 2017/18 be noted.
2. That the key actions taken during 2017/18, and the opportunities and challenges for 2018/19, be noted.
Reasons for Decision:
To note the SIRO’s report on Information Governance and the key actions taken during 2017/18.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Lamb |
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Regulation of Investigatory Powers Act Report of Chief Executive attached Additional documents: Decision: The Cabinet considered a report of the Chief Executive on the Council’s use of the surveillance powers available to it under the Regulation of Investigatory Powers Act 2000 (“RIPA”) during the financial year 2017/18 and provided an update on staff training on RIPA and the Council procedures relating to the use of social networking sites.
Resolved:
1. That it be noted that the Council has not used the surveillance powers available to it under RIPA between 1st April 2017 and the 31st March 2018 and neither has it used any covert human intelligence sources during this period.
2. That the changes to the Council’s “Policy and Procedures for undertaking Directed Covert Surveillance and the use of Covert Human Intelligence Sources” as set out in Appendix 1 to the submitted report, be approved.
Reason for decision:
To comply with the Home Office Codes of Practice and the Office of Surveillance Commissioner’s Guidance on RIPA.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Lamb Minutes: The Cabinet considered a report of the Chief Executive on the Council’s use of the surveillance powers available to it under the Regulation of Investigatory Powers Act 2000 (“RIPA”) during the financial year 2017/18 and provided an update on staff training on RIPA and the Council procedures relating to the use of social networking sites.
Resolved:
1. That it be noted that the Council has not used the surveillance powers available to it under RIPA between 1st April 2017 and the 31st March 2018 and neither has it used any covert human intelligence sources during this period.
2. That the changes to the Council’s “Policy and Procedures for undertaking Directed Covert Surveillance and the use of Covert Human Intelligence Sources” as set out in Appendix 1 to the submitted report, be approved.
Reason for decision:
To comply with the Home Office Codes of Practice and the Office of Surveillance Commissioner’s Guidance on RIPA.
Other options:
None.
Note: This is an Executive Function Eligible for call-in to: Policy & Resources Scrutiny Committee Cabinet Member: Cllr Lamb |
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Minutes of the Meeting of the School Places Working Party held on Tuesday, 12th June, 2018 Decision: The Cabinet considered the recommendations of the School Places Working Party held on 12th June 2018 regarding the future delivery of school places in relation to continued expansion need beyond 2021.
Resolved:
That the following recommendations of the Working Party be approved:
1. The continuation of the current agreed expansions with all secondary schools.
2. That a paper be developed, outlining pro’s and con’s on potential challenges, growth and options around how to deliver future school places in relation to continued expansion need beyond 2021 and future delivery of places across all phases due to housing growth in the area and linked to the Local Plan.
Note: This is an Executive Function Eligible for call-in to: People Scrutiny Committee Cabinet Member: Cllr Boyd
Minutes: The Cabinet considered the recommendations of the School Places Working Party held on 12th June 2018 regarding the future delivery of school places in relation to continued expansion need beyond 2021.
Resolved:
That the following recommendations of the Working Party be approved:
1. The continuation of the current agreed expansions with all secondary schools.
2. That a paper be developed, outlining pro’s and con’s on potential challenges, growth and options around how to deliver future school places in relation to continued expansion need beyond 2021 and future delivery of places across all phases due to housing growth in the area and linked to the Local Plan.
Note: This is an Executive Function Called-in to: People Scrutiny Committee Cabinet Member: Cllr Boyd
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Minutes of the Senior Managers Pay Panel held Tuesday 17th July 2018 Minutes attached Decision: The Cabinet considered the recommendations of the Senior Managers Pay Panel held on 17th July 2018.
Resolved:
That a pay award of 2% be applied to the Council’s senior management grades for 2018/19 with effect from 1st April 2018.
Note: This is an Executive Function Eligible for call-in to: Policy and Resources Scrutiny Committee Cabinet Member: Cllr Lamb Minutes: The Cabinet considered the recommendations of the Senior Managers Pay Panel held on 17th July 2018.
Resolved:
That a pay award of 2% be applied to the Council’s senior management grades for 2018/19 with effect from 1st April 2018.
Note: This is an Executive Function Eligible for call-in to: Policy and Resources Scrutiny Committee Cabinet Member: Cllr Lamb |
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Standing Order 46 Report Report attached Decision: Resolved:
That the submitted report be noted.
Note: This is an Executive Function Eligible for call-in to the relevant Scrutiny Committees as appropriate to the item Cabinet Member: As appropriate to the item. Minutes: Resolved:
That the submitted report be noted.
Note: This is an Executive Function Called-in to People and Policy & Resources Scrutiny Committees Cabinet Member: As appropriate to the item. |
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Exclusion of the Public
Decision: That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Minutes: Resolved:-
That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the items of business set out below, on the grounds that they would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. |
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SO46 Confidential Report
Report attached Decision: That the submitted report be noted.
Note: This is an Executive Function Eligible for call-in to the People Scrutiny Committee Cabinet Member: Cllr Salter Minutes: Resolved:
That the submitted report be noted.
Note: This is an Executive Function Called-in to the People Scrutiny Committee Cabinet Member: Cllr Salter |
