Agenda and minutes
- Attendance details
- Agenda frontsheet PDF 125 KB
- Agenda reports pack
- Minutes of Scrutiny Committees, Licensing Sub-Committee B and Notice Of Motion PDF 510 KB
- Additional Agenda Items (not available at the time the agenda was published) PDF 300 KB
- Council Procedure Rule 1.7 PDF 105 KB
- Printed minutes PDF 110 KB
Venue: Council Chamber - Civic Suite. View directions
Media
No. | Item | |
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Apologies for Absence Additional documents: Minutes: Apologies for absence were received from Councillors Van Looy, Ward and Willis. |
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Declarations of Interest Additional documents: Minutes: · Councillor Arscott People Scrutiny Committee – 12th July 2016 Minute 128 (Establishment of a Southend Education Board) – non-pecuniary interest – Governor at Our Lady of Lourdes Catholic Primary School; Minute 136 (Schools Progress Report) – non-pecuniary interest – Governor at Our Lady of Lourdes Catholic Primary School;
• Councillor Assenheim Development Control Committee – 8th June 2016 Application No. 16/00504/FUL – Non-pecuniary interest – applicant is his GP; People Scrutiny Committee – 12th July 2016 Minute 121 (Success Regime) – Non-pecuniary interest – member of Task & Finish Group re: Shoeburyness Health Centre;
• Councillor Aylen Cabinet Committee – 16th June 2016 Minute 40 (Temporary Traffic Management Measures – The Fairways, A127 and Bellhouse Lane) – Non-pecuniary interest – Lives in the area affected;
• Councillor Ayling Policy & Resources Scrutiny Committee – 14th July 2016 Minute 153 (Suggested in-depth Scrutiny Projects – 2016/17) – non-pecuniary interest – family member is a Police Special Constable;
• Councillor Boyd People Scrutiny Committee – 12th July 2016 Minute 136 (Schools Progress Report) – non-pecuniary interest – Governor at Westcliff High School for Girls and South East Essex Academy Trust, South East Essex Teaching School Alliance;
• Councillor Burzotta Place Scrutiny Committee – 11th July 2016 Minute 100 (Feed & Food Safety Service Plan 2016/17) – Pecuniary Interest – Family establishments/restaurants in the borough (withdrew);
• Councillor Buckley Development Control Committee – 8th June 2016 Application No. 16/00546/FUL – non-pecuniary interest – lobbied for residents and lives in the vicinity;
• Councillor Butler Cabinet Committee – 16th June 2016 Minute 40 (Temporary Traffic Management Measures – The Fairways, A127 and Bellhouse Lane) – Non-pecuniary interest – Lives in the area affected; · Councillor Byford Place Scrutiny Committee – 11th July 2016 Interests in all the referred items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;
• Councillor Courtenay People Scrutiny Committee – 12th July 2016 Interests in all the referred items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;
• Councillor Cox Place Scrutiny Committee – 11th July 2016 Interests in all the referred items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011; Minute 93 (Petition: Alcohol Free Zone Westcliff Library) – non-pecuniary interest – DPPO in Shoeburyness referred to which includes the road where he lives;
People Scrutiny Committee – 12th July 2016 Minute 135 (Southend CCG) – non-pecuniary interest – daughter was receiving support through mental health services;
• Councillor Davidson
Audit Committee – 29th June 2016 Minute 76 (South Essex Homes: Annual Governance Statement and Support Reports) – Disclosable Non-pecuniary interest – Member of South Essex Homes Board (withdrew);
• Councillor Evans
Development Control Committee – 6th July 2016 Application No. 16/00460/FUL – Disqualifying Non-pecuniary interest – One of the objectors is ... view the full minutes text for item 157. |
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Communications Additional documents: Minutes: MJ Awards –Senior Leadership team of the Year Award
The Worshipful the Mayor informed Members that the Council’s Corporate Management Team, headed by the Chief Executive, were awarded the Senior leadership Team of the Year at the prestigious MJ Awards on 16th June 2016.
The Worshipful the Mayor, on behalf of the Council, congratulated all officers involved.
RHS Hampton Court Flower Show – Youth Workx Garden Bronze Award
The Worshipful the Mayor informed Members that the Youth Offending Service received a Bronze Award in the CITY Gardens category at the RHS Hampton Court Flower Show on 5th July 2016.
The Worshipful the Mayor, on behalf of the Council, congratulated all those who supported and were involved in creating the garden. |
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Questions from Members of the Public PDF 62 KB Additional documents: Minutes: The relevant Executive Councillors responded to written questions received from members of the public. |
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Questions from Members of the Council PDF 78 KB Additional documents: Minutes: The relevant Executive Councillors responded to written questions received from Councillors Aylen, Ware-Lane, J Garston, Butler and D Norman MBE. |
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Minutes of the Special Meeting of Council held on Thursday, 21st April 2016 PDF 50 KB Minutes attached. Additional documents: Minutes: Resolved:-
That the Minutes of the Special Meeting held on 21st April 2016 be confirmed as a correct record and signed. |
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MInutes of the meeting of Council held Thursday, 21st April 2016 PDF 104 KB Minutes attached. Additional documents: Minutes: Resolved:-
That the Minutes of the Meeting held on 21st April 2016 be confirmed as a correct record and signed.
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Minutes of the meeting of Annual Council held Thursday, 12th May 2016 PDF 51 KB Minutes attached. Additional documents: Minutes: Resolved:-
That the Minutes of the Annual Meeting held on 12th May 2016 be confirmed as a correct record and signed.
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Minutes of the meeting of Council held Thursday, 19th May 2016 PDF 60 KB Minutes attached. Additional documents: Minutes: Resolved:-
That the Minutes of the meeting held on 19th May 2016 be confirmed as a correct record and signed.
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Minutes of the meeting of Licensing Sub Committee A held Thursday, 28 April 2016 PDF 50 KB Minutes attached. Additional documents: Minutes: Resolved:
That the minutes of this meeting be noted. |
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Minutes of the meeting of Appeals Committee A held Wednesday, 1 June 2016 PDF 47 KB Minutes attached. Additional documents: Minutes: Resolved:
That the minutes of this meeting be noted.
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Minutes of the meeting of Development Control Committee held Wednesday, 8th June 2016 PDF 161 KB Minutes attached. Additional documents: Minutes: Resolved:
That the minutes of this meeting be noted.
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Minutes of the meeting of Cabinet Committee held Thursday, 16 June 2016 PDF 70 KB Minutes attached. Additional documents: Minutes: Resolved:
That the minutes of this meeting be noted.
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Minutes of the meeting of Cabinet held Tuesday, 28 June 2016 PDF 111 KB Minutes attached. Additional documents: Minutes: Resolved:
That the minutes of this meeting be noted and the recommendations contained in Minutes 54, 55, 58 and 62, be adopted.
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Minutes of the meeting of Audit Committee held, Wednesday 29th June 2016 PDF 67 KB Minutes attached. Additional documents: Minutes: Resolved:
That the minutes of this meeting be noted, subject to an amendment to Minute 78 (Head of Internal Audit Annual Report 2015/16) with the addition of the following paragraph:
‘On consideration of the report, Members noted the staff shortages experienced by the Internal Audit Team and the impact on the service’s targets during 2015/16 and the potential impact on the Audit Plan for 2016/17. Members also noted the update provided by the Corporate Director for Corporate Services on the ongoing review of the Internal Audit Service.’ |
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Minutes of the meeting of Development Control Committee held, Wednesday 6th July 2016 PDF 96 KB Minutes attached. Additional documents: Minutes: That the Minutes of this meeting be noted. |
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Minutes of the meeting of Place Scrutiny Committee held, Monday 11th July 2016 PDF 101 KB Minutes attached. Additional documents: Minutes: Resolved:
That the minutes of this meeting be noted and the recommendations contained in Minutes 100, 101 and 102, be adopted. |
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Minutes of the meeting of Licensing Sub Committee B held, Tuesday 12th July 2016 PDF 52 KB Minutes attached. Additional documents: Minutes: Resolved:
That the minutes of this meeting be noted. |
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Minutes of the meeting of People Scrutiny Committee held, Tuesday 12th July 2016 PDF 86 KB Minutes to follow. Additional documents: Minutes: That the Minutes of this meeting be noted (except for Minute 136 which was dealt with under Part II) and the recommendations contained in Minutes 125 and 128, be adopted.
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Minutes attached. Additional documents: Minutes: On consideration of Minute 153 (Suggested In-depth Scrutiny Projects 2016/17), Members noted that the Place Scrutiny Committee and Policy & Resources Scrutiny Committee had recommended to Council the establishment of a Joint Working Party, comprising 8 Members, to investigate the case for additional enforcement resources for Southend. Therefore the matter was before the Council for determination.
Resolved:
1. That a Joint Place and Policy & Resources Scrutiny Committee Working Party be established to investigate the case for additional enforcement resources for Southend to comprise 10 Members in the proportion of 5 Conservative, 2 Labour, 2 Independent and 1 Southend Independence Group Member.
2. That the minutes of this meeting be noted and the recommendations contained in Minutes 142, 145, 147, 148 and 150, be adopted. |
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Notice of Motion - Estate Agent Fees PDF 33 KB Notice of Motion submitted by Councillor Davies and Councillor Callaghan - attached Additional documents: Minutes: The Worshipful the Mayor informed Members that a minor amendment to the wording of the Notice of Motion had been made and tabled this evening.
Resolved:
That, in accordance with Council Procedure Rule 8.4 the following amended notice of motion, be referred to the Cabinet:
‘We call upon this Council to investigate estate agent fees and practices.
The critical demand for temporary accommodation coupled with high rent levels, agents fees and other charges, has created a problem in the town.
It is therefore requested that the Council starts an investigation into this issue, working with SEAL and residents associations to get a clear and honest picture of what is happening & promote a better private rental culture to protect tenants and landlords interests.’
Proposed – Cllr Davies Seconded – Cllr Callaghan
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Establishment and Appointments to Holocaust Memorial Day Working Party PDF 77 KB Report of the Corporate Director for Corporate Services attached. Additional documents: Minutes: The Council considered a report of the Corporate Director for Corporate Services on the establishment of the Holocaust Memorial Day Working Party.
Resolved:
1. That the Holocaust Memorial Day Working Party be re-established and consequential changes be made to the terms of reference of the Cultural, Tourism and Events Working Party, as set out in Appendix 1 to the submitted report.
2. That the Members set out in the list circulated at the meeting, be appointed as members and substitutes of the Holocaust Memorial Day Working Party. |
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Changes to the appointments to LSCB and SAB Scrutiny Panel To replace Councillor Courtenay as a member of the Panel: Appointment to be made from the members on People Scrutiny Committee. Additional documents: Minutes: Resolved:
That Councillor Walker be appointed to the LSCB/SAB Scrutiny Panel to replace Councillor Courtenay. |
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Appointments to Committees and Working Parties PDF 42 KB Additional documents: Minutes:
Resolved:
That the appointments and changes to Committees, Working Parties, etc as set out on the list circulated at the meeting, subject to the addition of Councillors Bright and Assenheim to the membership of the Joint Place and Policy & Resources Programme Working Party, be approved.
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Departure of Sally Holland, Corporate Director for Corporate Services Additional documents: Minutes: The Worshipful the Mayor informed Members that this would be the last Council meeting which Sally Holland, Corporate Director for Corporate Services, would be attending before leaving the Council.
The Worshipful the Mayor, on behalf of the Council, expressed her appreciation and thanks to Sally Holland for her sterling work and excellent service and wished her all the very best for the future. |
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Exclusion of the Public
Additional documents: Minutes: Resolved:-
That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below, on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. |
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Minute 136 of People Scrutiny Committee held on Tuesday 12th July 2016 Additional documents: Minutes: Resolved:
That minute 136 of People Scrutiny Committee held 12th July 2016, be noted. |
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Council Procedure Rule 1.7 Additional documents: Minutes: During consideration of Minute 153 (Suggested In-depth Scrutiny Projects) of Policy & Resources Scrutiny Committee held 14th July 2016 the hour of 11.00pm having been reached, the Council:
Resolved:
That the remaining business on the agenda be proceeded with. |