Agenda and minutes

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Items
No. Item

156.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillors Van Looy, Ward and Willis.

157.

Declarations of Interest

Additional documents:

Minutes:

·                Councillor Arscott

People Scrutiny Committee – 12th July 2016

Minute 128 (Establishment of a Southend Education Board) – non-pecuniary interest – Governor at Our Lady of Lourdes Catholic Primary School;

Minute 136 (Schools Progress Report) – non-pecuniary interest – Governor at Our Lady of Lourdes Catholic Primary School;

 

           Councillor Assenheim

Development Control Committee – 8th June 2016

Application No. 16/00504/FUL – Non-pecuniary interest – applicant is his GP;

People Scrutiny Committee – 12th July 2016

Minute 121 (Success Regime) – Non-pecuniary interest – member of Task & Finish Group re: Shoeburyness Health Centre;

 

           Councillor Aylen

Cabinet Committee – 16th June 2016

Minute 40 (Temporary Traffic Management Measures – The Fairways, A127 and Bellhouse Lane) – Non-pecuniary interest – Lives in the area affected;

 

           Councillor Ayling

Policy & Resources Scrutiny Committee – 14th July 2016

Minute 153 (Suggested in-depth Scrutiny Projects – 2016/17) – non-pecuniary interest – family member is a Police Special Constable;

 

           Councillor Boyd

People Scrutiny Committee – 12th July 2016

Minute 136 (Schools Progress Report) – non-pecuniary interest – Governor at Westcliff High School for Girls and South East Essex Academy Trust, South East Essex Teaching School Alliance;

 

           Councillor Burzotta

Place Scrutiny Committee – 11th July 2016

Minute 100 (Feed & Food Safety Service Plan 2016/17) – Pecuniary Interest – Family establishments/restaurants in the borough (withdrew);

 

           Councillor Buckley

Development Control Committee – 8th June 2016

Application No. 16/00546/FUL – non-pecuniary interest – lobbied for residents and lives in the vicinity;

 

 

 

           Councillor Butler

Cabinet Committee – 16th June 2016

Minute 40 (Temporary Traffic Management Measures – The Fairways, A127 and Bellhouse Lane) – Non-pecuniary interest – Lives in the area affected;

·                Councillor Byford

Place Scrutiny Committee – 11th July 2016

Interests in all the referred items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

 

           Councillor Courtenay

People Scrutiny Committee – 12th July 2016

Interests in all the referred items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

 

           Councillor Cox

Place Scrutiny Committee – 11th July 2016

Interests in all the referred items; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

Minute 93 (Petition: Alcohol Free Zone Westcliff Library) – non-pecuniary interest – DPPO in Shoeburyness referred to which includes the road where he lives;

 

People Scrutiny Committee – 12th July 2016

Minute 135 (Southend CCG) – non-pecuniary interest – daughter was receiving support through mental health services;

 

           Councillor Davidson

 

Audit Committee – 29th June 2016

Minute 76 (South Essex Homes: Annual Governance Statement and Support Reports) – Disclosable Non-pecuniary interest – Member of South Essex Homes Board (withdrew);

 

           Councillor Evans

 

Development Control Committee – 6th July 2016

Application No. 16/00460/FUL – Disqualifying Non-pecuniary interest – One of the objectors is  ...  view the full minutes text for item 157.

158.

Communications

Additional documents:

Minutes:

MJ Awards –Senior Leadership team of the Year Award

 

The Worshipful the Mayor informed Members that the Council’s Corporate Management Team, headed by the Chief Executive, were awarded the Senior leadership Team of the Year at the prestigious MJ Awards on 16th June 2016.

 

The Worshipful the Mayor, on behalf of the Council, congratulated all officers involved.

 

RHS Hampton Court Flower Show – Youth Workx Garden Bronze Award

 

The Worshipful the Mayor informed Members that the Youth Offending Service received a Bronze Award in the CITY Gardens category at the RHS Hampton Court Flower Show on 5th July 2016.

 

The Worshipful the Mayor, on behalf of the Council, congratulated all those who supported and were involved in creating the garden.

159.

Questions from Members of the Public pdf icon PDF 62 KB

Additional documents:

Minutes:

The relevant Executive Councillors responded to written questions received from members of the public.

160.

Questions from Members of the Council pdf icon PDF 78 KB

Additional documents:

Minutes:

The relevant Executive Councillors responded to written questions received from Councillors Aylen, Ware-Lane, J Garston, Butler and D Norman MBE.

161.

Minutes of the Special Meeting of Council held on Thursday, 21st April 2016 pdf icon PDF 50 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:-

 

That the Minutes of the Special Meeting held on 21st April 2016 be confirmed as a correct record and signed.

162.

MInutes of the meeting of Council held Thursday, 21st April 2016 pdf icon PDF 104 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:-

 

That the Minutes of the Meeting held on 21st April 2016 be confirmed as a correct record and signed.

 

163.

Minutes of the meeting of Annual Council held Thursday, 12th May 2016 pdf icon PDF 51 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:-

 

That the Minutes of the Annual Meeting held on 12th May 2016 be confirmed as a correct record and signed.

 

164.

Minutes of the meeting of Council held Thursday, 19th May 2016 pdf icon PDF 60 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:-

 

That the Minutes of the meeting held on 19th May 2016 be confirmed as a correct record and signed.

 

165.

Minutes of the meeting of Licensing Sub Committee A held Thursday, 28 April 2016 pdf icon PDF 50 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

166.

Minutes of the meeting of Appeals Committee A held Wednesday, 1 June 2016 pdf icon PDF 47 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

167.

Minutes of the meeting of Development Control Committee held Wednesday, 8th June 2016 pdf icon PDF 161 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

168.

Minutes of the meeting of Cabinet Committee held Thursday, 16 June 2016 pdf icon PDF 70 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

169.

Minutes of the meeting of Cabinet held Tuesday, 28 June 2016 pdf icon PDF 111 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations contained in Minutes 54, 55, 58 and 62, be adopted.

 

170.

Minutes of the meeting of Audit Committee held, Wednesday 29th June 2016 pdf icon PDF 67 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted, subject to an amendment to Minute 78 (Head of Internal Audit Annual Report 2015/16) with the addition of the following paragraph:

 

On consideration of the report, Members noted the staff shortages experienced by the Internal Audit Team and the impact on the service’s targets during 2015/16 and the potential impact on the Audit Plan for 2016/17.  Members also noted the update provided by the Corporate Director for Corporate Services on the ongoing review of the Internal Audit Service.’

171.

Minutes of the meeting of Development Control Committee held, Wednesday 6th July 2016 pdf icon PDF 96 KB

Minutes attached.

Additional documents:

Minutes:

That the Minutes of this meeting be noted.

172.

Minutes of the meeting of Place Scrutiny Committee held, Monday 11th July 2016 pdf icon PDF 101 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations contained in Minutes 100, 101 and 102, be adopted.

173.

Minutes of the meeting of Licensing Sub Committee B held, Tuesday 12th July 2016 pdf icon PDF 52 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

174.

Minutes of the meeting of People Scrutiny Committee held, Tuesday 12th July 2016 pdf icon PDF 86 KB

Minutes to follow.

Additional documents:

Minutes:

That the Minutes of this meeting be noted (except for Minute 136 which was dealt with under Part II) and the recommendations contained in Minutes 125 and 128, be adopted.

 

175.

Minutes of the meeting of Policy and Resources Scrutiny Committee held, Thursday 14th July 2016 pdf icon PDF 105 KB

Minutes attached.

Additional documents:

Minutes:

On consideration of Minute 153 (Suggested In-depth Scrutiny Projects 2016/17), Members noted that the Place Scrutiny Committee and Policy & Resources Scrutiny Committee had recommended to Council the establishment of a Joint Working Party, comprising 8 Members, to investigate the case for additional enforcement resources for Southend.  Therefore the matter was before the Council for determination.

 

Resolved:

 

1. That a Joint Place and Policy & Resources Scrutiny Committee Working Party be established to investigate the case for additional enforcement resources for Southend to comprise 10 Members in the proportion of 5 Conservative, 2 Labour, 2 Independent and 1 Southend Independence Group Member.

 

2. That the minutes of this meeting be noted and the recommendations contained in Minutes 142, 145, 147, 148 and 150, be adopted.

176.

Notice of Motion - Estate Agent Fees pdf icon PDF 33 KB

Notice of Motion submitted by Councillor Davies and Councillor Callaghan - attached

Additional documents:

Minutes:

The Worshipful the Mayor informed Members that a minor amendment to the wording of the Notice of Motion had been made and tabled this evening.

 

Resolved:

 

That, in accordance with Council Procedure Rule 8.4 the following amended notice of motion, be referred to the Cabinet:

 

‘We call upon this Council to investigate estate agent fees and practices.

 

The critical demand for temporary accommodation coupled with high rent levels, agents fees and other charges, has created a problem in the town.

 

It is therefore requested that the Council starts an investigation into this issue, working with SEAL and residents associations to get a clear and honest picture of what is happening & promote a better private rental culture to protect tenants and landlords interests.’

 

Proposed – Cllr Davies

Seconded – Cllr Callaghan

 

177.

Establishment and Appointments to Holocaust Memorial Day Working Party pdf icon PDF 77 KB

Report of the Corporate Director for Corporate Services attached.

Additional documents:

Minutes:

The Council considered a report of the Corporate Director for Corporate Services on the establishment of the Holocaust Memorial Day Working Party.

 

Resolved:

 

1. That the Holocaust Memorial Day Working Party be re-established and consequential changes be made to the terms of reference of the Cultural, Tourism and Events Working Party, as set out in Appendix 1 to the submitted report.

 

2. That the Members set out in the list circulated at the meeting, be appointed as members and substitutes of the Holocaust Memorial Day Working Party.

178.

Changes to the appointments to LSCB and SAB Scrutiny Panel

To replace Councillor Courtenay as a member of the Panel: Appointment to be made from the members on People Scrutiny Committee.

Additional documents:

Minutes:

Resolved:

 

That Councillor Walker be appointed to the LSCB/SAB Scrutiny Panel to replace Councillor Courtenay.

179.

Appointments to Committees and Working Parties pdf icon PDF 42 KB

Additional documents:

Minutes:

 

Resolved:

 

That the appointments and changes to Committees, Working Parties, etc as set out on the list circulated at the meeting, subject to the addition of Councillors Bright and Assenheim to the membership of the Joint Place and Policy & Resources Programme Working Party, be approved.

 

 

180.

Departure of Sally Holland, Corporate Director for Corporate Services

Additional documents:

Minutes:

The Worshipful the Mayor informed Members that this would be the last Council meeting which Sally Holland, Corporate Director for Corporate Services, would be attending before leaving the Council. 

 

The Worshipful the Mayor, on behalf of the Council, expressed her appreciation and thanks to Sally Holland for her sterling work and excellent service and wished her all the very best for the future.

181.

Exclusion of the Public

 

To agree that, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the items of business set out below on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Additional documents:

Minutes:

Resolved:-

 

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below, on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

182.

Minute 136 of People Scrutiny Committee held on Tuesday 12th July 2016

Additional documents:

Minutes:

Resolved:

 

That minute 136 of People Scrutiny Committee held 12th July 2016, be noted.

183.

Council Procedure Rule 1.7

Additional documents:

Minutes:

During consideration of Minute 153 (Suggested In-depth Scrutiny Projects) of Policy & Resources Scrutiny Committee held 14th July 2016 the hour of 11.00pm having been reached, the Council:

 

Resolved:

 

That the remaining business on the agenda be proceeded with.

 

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