Agenda and minutes

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Contact: Robert Harris - Committee Officer  email:  committeesection@southend.gov.uk

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Items
No. Item

737.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillors Berry and Wexham.

738.

Declarations of Interest

Additional documents:

Minutes:

·       Councillor Berry

 

Place Scrutiny Committee – 30th January 2023

 

Minute 643 (Use of Section 106 Contributions) – Southend City Council appointed Board member of Southend-on-Sea Forum Management Ltd which was mentioned during the debate on the basis that the Forum/Focal Point Gallery had submitted the planning application.

 

·       Councillor Borton

 

Licensing Committee – 17th October 2023

 

Minute 542 (Revocation of Taxi Stand on Weston Road, Southend-on-Sea) – Husband is a blue badge holder.

 

Place Scrutiny Committee – 30th January 2023

 

Minute 644 (Grassland Management Policy) – Trustlinks was one of the charities supported by her during her Mayoral year (2021/22) which was mentioned during the debate.

 

People Scrutiny Committee – 31st January 2023

 

Minute 653 (Essex Partnership University NHS Trust) – Daughter is one of the matrons at Basildon Mental Health Unit.

 

Council – 2nd March 2023

 

Minute 741 (Question 3 from Councillor Cowan) – Is affected as a WASPI woman.

 

·       Councillor Buck

 

Place Scrutiny Committee – 30th January 2023

 

Minute 644 (Grassland Management Policy) – Allotment holder.

Minute 645 (Thorpe 20mph Neighbourhood) – Has had significant levels of contact from local residents on this matter.

 

·       Councillor Burton

 

People Scrutiny Committee – 31st January 2023

 

Minute 655 (Passenger Transport Services Performance Monitoring) – Employed as a teacher at a school outside Southend-on-Sea that has pupils that are resident within the City.

 

 

 

·       Councillor Cowdrey

 

People Scrutiny Committee – 31st January 2023

 

Minute 653 (Essex Partnership University NHS Trust) and Minute 658 (Social Care Arrangements for Adult Mental Health) – Employed as a registered social worker and is a member of the Mental Health Partnership Forum.

 

Council – 2nd March 2023

 

Minute 741 (Question 3 from Councillor Cowan) – Is affected as a WASPI woman.

 

·       Councillor Dear

 

Development Control Committee – 4th January 2023

 

Application 22/01954/FULH (8a Woodberry Close, Leigh-on-Sea) – Had been contacted by the applicant for advice on the application and had been contacted by a number of neighbours in Woodberry Close (withdrew).

 

·       Councillor Dent

 

Development Control Committee -  14th December 2022

 

Planning Application Ref: 21/00220/FUL (613 to 619 and Garages to rear of 593 to 647 Southchurch Road) – Has received correspondence from residents of neighbouring properties with regard to the application and the planning process.

 

Place Scrutiny Committee – 30th January 2023

 

Minute 645 (Thorpe 20mph Neighbourhood) – Has had contact from multiple local residents on this matter.

 

·       Councillor Keith Evans

 

Place Scrutiny Committee – 30th January 2023

 

Minute 644 (Grassland Management Policy) – Chair of Leigh Town Council and son works for Trustlinks both of which were mentioned during the debate.

 

People Scrutiny Committee – 31st January 2023

 

Minute 653 (Essex Partnership University NHS Trust) and Minute 658 (Social Care Arrangements for Mental Health) – Family member is mentally handicapped; Employed by Essex County Council in the consideration of school appeals as member of Statutory Appeal Panel.

 

·       Councillor Folkard

 

People Scrutiny Committee – 31st January 2023

 

Minute 654 (Essex Partnership University NHS  ...  view the full minutes text for item 738.

739.

Communications

Additional documents:

Minutes:

(a) Mayor’s Introduction

 

Prior to consideration of the matters set out on the agenda, the Mayor outlined his expectations of the standard of conduct and behaviour to be shown at the meeting.

 

(b) Minute Silence

 

The Council remained silent for one minute as a mark of respect to Alan Hurst, former Councillor, Leader of the Labour Group and Member of Parliament for Braintree, who sadly passed away recently.

740.

Questions from the Public pdf icon PDF 71 KB

Additional documents:

Minutes:

The relevant Cabinet Members responded to written questions received from the public.

741.

Questions from Councillors pdf icon PDF 66 KB

Additional documents:

Minutes:

The relevant Cabinet Members responded to written and supplementary questions from Councillors.

742.

Petition - To stop Over 85,000 Additional Trucks Using The City's Highways pdf icon PDF 52 KB

Prayer of the petition attached

Additional documents:

Minutes:

Councillor Woodley presented a petition containing 1292 signatures from residents to stop over 85,000 additional trucks using the City’s highways.

 

Resolved:

 

That, in accordance with Council Procedure Rule 15.7 the petition be referred to the Cabinet.

743.

Petition - Save the Jazz Centre UK pdf icon PDF 49 KB

Prayer of the petition attached

Additional documents:

Minutes:

Councillor Cox presented a petition containing 500 signatures from residents to save the Jazz Centre UK.

 

Resolved:

 

That, in accordance with Council Procedure Rule 15.7 the petition be referred to the Cabinet.

744.

Minutes of the meeting of Licensing Committee held Monday, 17 October 2022 pdf icon PDF 62 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

745.

Minutes of the meeting of Licensing Sub-Committee C held Monday, 5 December 2022 pdf icon PDF 65 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

746.

Minutes of the meeting of Health and Wellbeing Board held Thursday, 8 December 2022 pdf icon PDF 104 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

747.

Minutes of the meeting of Development Control Committee held Wednesday, 14 December 2022 pdf icon PDF 106 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

748.

Minutes of the meeting of Cabinet Committee held Wednesday, 21 December 2022 pdf icon PDF 58 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

749.

Minutes of the meeting of Development Control Committee held Wednesday, 4 January 2023 pdf icon PDF 112 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

750.

Minutes of the meeting of Audit Committee held Wednesday, 11 January 2023 of Audit Committee pdf icon PDF 73 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

751.

Minutes of the meeting of Cabinet held Thursday, 12 January 2023 pdf icon PDF 172 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations contained in Minutes 611 (Resourcing Better Outcomes Financial Performance), 622 (Community Infrastructure Levy), be approved.

 

752.

Minutes of the meeting of Appointments and Disciplinary Committee held Monday, 23 January 2023 pdf icon PDF 57 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

753.

Minutes of the meeting of Place Scrutiny Committee held Monday, 30 January 2023 pdf icon PDF 77 KB

Minutes attached

Additional documents:

Minutes:

On consideration of Minute 643 (Use of Section 106 Contributions) the Cabinet Member for Environment, Culture and Tourism undertook to provide more detailed information in future reports on the amount of money received and where/how the money has been allocated in respect to S106 contributions and Community Infrastructure Levy funds.

 

During consideration of Minute 644 (Grassland Management Policy) a requisition for a named vote having been made in accordance with Council Procedure Rule 12 to refer the matter back to Cabinet, the voting was as follows:

 

For reference back:

 

Cllrs Beggs, Boyd, Buck, Buckley, Courtenay, Cox, Davidson, Dear, F Evans, K Evans, Folkard, Garston, Habermel, Harland, Jarvis, D Jones, Lamb, Moyies, Nelson, Salter, Stafford, Walker, Warren and Woodley (24)

 

Against reference back:

 

Cllrs Borton, Burton, Collins, Cowan, Dent, Gilbert, Hooper, Hyde, A Jones, Kelly, Line, McMullan, Mitchell, Mulroney, Murphy, O’Connor, George, Sadza, Shead, Terry, Wakefield and Ward (22)

 

Abstention:

 

Cllrs Cowdrey and Robinson (2)

 

Absent:

 

Cllrs Berry, Thompson and Wexham (3).

 

The motion to refer the matter back to Cabinet was carried.

 

Resolved:

 

That the minutes of this meeting be noted and Minute 644 (Grassland Management Policy) be referred back to Cabinet with the recommendation ‘to use a proportion of the climate change budget to plant wildflower seeds as part of the rewilding strategy.’

 

754.

Minutes of the meeting of People Scrutiny Committee held Tuesday, 31 January 2023 pdf icon PDF 88 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

755.

Minutes of the meeting of Development Control Committee held Wednesday, 1 February 2023 pdf icon PDF 103 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

756.

Minutes of the meeting of Policy and Resources Scrutiny Committee held Thursday, 2 February 2023 pdf icon PDF 128 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

757.

Minutes of the meeting of General Purposes Committee held Thursday, 9 February 2023 pdf icon PDF 74 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations contained in Minutes 679 (Review of the Constitution) and 681 (Freedom of the City of Southend-on-Sea and Honorary Alderman Nominations), be approved.

758.

Minutes of the meeting of Standards Committee held Tuesday, 28 February 2023 pdf icon PDF 63 KB

Minutes to follow

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

759.

Review of the Constitution pdf icon PDF 94 KB

Report of Executive Director (Strategy, Change and Governance)

Additional documents:

Minutes:

The Council considered a report of the Executive Director (Strategy, Change and Governance) presenting the revised Council Procedure Rules and the Overview and Scrutiny Procedure Rules.  This matter was considered in conjunction with Minute 679 (Review of the Constitution) of the General Purposes Committee held 9 February 2023.

 

Resolved:

 

1. That the revised Overview and Scrutiny Procedure Rules and Council Procedure Rules, set out at Appendix A and B of the submitted report, be adopted for implementation at the beginning of the Municipal Year 2023/24.

 

2. That the Terms of Reference of the Independent Remuneration Panel, set out at Appendix C to the report, be approved.

 

3. That the Electoral Registration Officer (ERO) be authorised to appoint Deputy Electoral Registration Officers to carry out his powers and duties either in full or in part in accordance with Section 52(2) of the Representation of the People Act 1983.

 

4. That the Council’s Constitution be amended accordingly (to include the transfer of the relevant provisions in the existing Council Procedure Rules to other parts of the Constitution as appropriate).

760.

Review of Committee Proportionality pdf icon PDF 77 KB

Report of Executive Director (Strategy, Change and Governance)

Additional documents:

Minutes:

The Council considered a report of the Executive Director (Strategy, Change and Governance) presenting the results of the review of Committee proportionality, following the formation of the Residents First Group on the Council.

 

The list of changes to the appointments to Committees was circulated at the meeting.

 

Resolved:

 

1. That the adjustments to the allocation of places following the review of Committee proportionality, be noted.

 

2. That the revised appointments to the Committees required (circulated at the meeting), be approved.

761.

Draft Calendar of Meetings 2023/24 pdf icon PDF 424 KB

Draft calendar attached

Additional documents:

Minutes:

Resolved:

 

That the draft Calendar of meetings 2023/24, be approved.

762.

Opposition Business - 85,000 soil HGV vehicle movements to Gunners Park development pdf icon PDF 54 KB

Additional documents:

Minutes:

In accordance with Standing Order 19 the Conservative Group requested that the proposed 85,000 HGV vehicle movements to and from Gunners Park development be debated.

 

During consideration of the matter one amendment was proposed and seconded and a requisition for a named vote having been made in accordance with Council Procedure Rule 12 on the amendment, the voting was as follows:

 

For the amendment:

 

Cllrs Beggs, Boyd, Buck, Buckley, Courtenay, Cowan, Cowdrey, Cox, Davidson, Dear, Dent, F Evans, K Evans, Folkard, Garston, Habermel, Harland, Hyde, Jarvis, D Jones, Kelly, Lamb, Moyies, Nelson, Salter, Stafford, Walker, Ward, Warren and Woodley (30)

 

Against the amendment:

 

Cllrs Borton, Burton, Gilbert, Hooper, A Jones, Line, McMullan, Mitchell, Mulroney, O’Connor, George, Sadza and Terry (13)

 

Abstentions:

 

Cllrs Collins, Murphy, Robinson, Shead and Wakefield (5)

 

Absent:

 

Cllrs Berry, Thompson and Wexham (3).

 

The amendment to the opposition business proposal was carried.

 

The Opposition Business proposals as amended were then put to a named vote in accordance with Council Procedure Rule 12.  The voting was as follows:

 

For:

 

Cllrs Beggs, Boyd, Buck, Buckley, Courtenay, Cowan, Cowdrey, Cox, Davidson, Dear, Dent, F Evans, K Evans, Folkard, Garston, Habermel, Harland, Hyde, Jarvis, D Jones, Kelly, Lamb, Moyies, Nelson, Salter, Stafford, Walker, Ward, Warren and Woodley (30)

 

Against:

 

Cllrs Borton, Burton, Collins, Gilbert, Hooper, A Jones, Line, McMullan, Mitchell, Mulroney, O’Connor, George, Sadza and Terry (14)

 

Abstentions:

 

Cllrs Murphy, Robinson, Shead and Wakefield (4)

Absent:

 

Cllrs Berry, Thompson and Wexham (3)

 

Accordingly, it was resolved:

 

That the Opposition Business proposals as amended set out below be referred to the Cabinet:

 

1. This Council believes either waterways or rail should be used to transport earth to the Gunners Park development site.

 

2. The Council will open negotiations with Bellway in order to look at delivering earth to the site by barge and/or by train.

 

In the event that the options of the use of waterways or rail be ruled out, the following are undertaken prior to any final decision being made:

 

3. This Council apply for a temporary Traffic Regulation Order for a weight restriction along Thorpe Hall Avenue to allow Anglian Water, as the body responsible for the maintenance, to do an engineering assessment to see if the sewage line in Thorpe Hall Avenue is robust enough to take the proposed additional 85,000 HGV vehicle movements.

 

4. Structural surveys are undertaken on house foundations along Thorpe Hall Avenue and all roads on the proposed route.

 

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