Agenda and draft minutes

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Items
No. Item

436.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillor Chalk and Van Looy.

437.

Declarations of Interest

Additional documents:

Minutes:

·           Councillor Ayling

 

Place Scrutiny Committee – 7th October 2019

Minute 379 (Parking on Seafront and High Street areas) – non-pecuniary interest – submitted petitions to Council on behalf of residents;

 

·           Councillor Borton

 

Development Control Committee – 11th September 2019

Minute 300 (19/01093/BC3 & 19/01094/LBC – War Memorial, Clifftown Parade) – non-pecuniary interest: The artist is known to her;

 

Cabinet – 17th September 2019

Minute 314 (Fire Safety) – non-pecuniary interest: on the Board of South Essex Homes;

 

Place Scrutiny Committee – 7th October 2019

Minute 378 (Fire Safety) – non-pecuniary interest: on the Board of South Essex Homes;

 

People Scrutiny Committee – 8th October 2019

Minutes 393 and 397 (Dementia Community Support Model/Schools Progress report) – non-pecuniary interest: daughter is ward manager Basildon MHU and Governor at Milton Hall School;

 

Council – 24th October 2019

Agenda Item 6 (question from Councillor Cowan) – non-pecuniary interest: affected by state pension equalisation;

 

·           Councillor Beck

 

Cabinet – 17th September 2019

Minute 314 (Fire Safety) – non-pecuniary interest – Fire safety campaigner for tower bock safety;

Minute 325 (Selective Licensing of the Private Rented Sector) – Disqualifying Pecuniary Interest: Private Landlord (withdrew)

Minute 327 (School Outcomes Summer 2019) – non-pecuniary interest: Governor/Teacher (Academies);

 

Place Scrutiny Committee – 7th October 2019

Minute 378 (Fire Safety) – non-pecuniary interest: fire safety campaigner for tower block safety;

 

Policy and Resources Scrutiny Committee – 10th October 2019

Minute 405 (Selective Licensing of the Private Rented Sector) – Disqualifying pecuniary interest: Private landlord (withdrew);

 

·           Councillor Boyd

 

Cabinet – 17th September 2019

Minute 325 (Selective Licensing of the Private Rented Sector) – disclosable pecuniary interest: private landlord (withdrew);

 

Policy and Resources Scrutiny Committee – 10th October 2019

Minute 405 (Selective Licensing of the Private Rented Sector) – disclosable pecuniary interest: private landlord (withdrew);

·           Councillor Bright

 

Place Scrutiny Committee – 7th October 2019

Minute 379 (Parking on Seafront and High Street areas) – non-pecuniary interest: Lives in the high street area;

 

·           Councillor Buck

 

Cabinet Committee – 12th September 2019

Minute 308 (Requests for Waiting Restrictions – Warrior Square and Tylers Avenue dual purpose taxi ranks) – non-pecuniary interest: member of Licensing Committee;

 

Cabinet – 17th September 2019

Minute 323 (NoM – Lundy Close) – non-pecuniary interest: has been lobbied by residents for the abandonment of the scheme;

Minute 324 (Housing and Development Pipeline) – non-pecuniary interest: has been lobbied by residents opposed to the proposed development in its current form;

 

People Scrutiny Committee – 8th October 2019

Minute 397 (Schools Progress Report) – non-pecuniary interest: member of the LGB at Eastwood Academy and children attend the school;

 

Council – 24th October 2019

Agenda Item 5 (Public questions – Lundy Close) – non-pecuniary interest: has been lobbied by the resident asking the question;

 

·           Councillor Burzotta

 

Cabinet – 17th September 2019

Minute 316 (Parking on Seafront and High Street Areas) – non-pecuniary interest: family businesses across the borough;

·           Councillor Collins

 

Development Control Committee – 11th  ...  view the full minutes text for item 437.

438.

Minutes of the Meeting of Council held on Thursday 18th July 2019 pdf icon PDF 192 KB

Minutes attached

Additional documents:

Minutes:

Resolved:-

 

That the Minutes of the Meeting held on Thursday 18th July 2019 be confirmed as a correct record and signed.

439.

Communications

Additional documents:

Minutes:

There were no communications.

440.

Questions from Members of the Public pdf icon PDF 195 KB

Additional documents:

Minutes:

The relevant Cabinet Members responded to written questions received from members of the public.

441.

Questions from Councillors pdf icon PDF 96 KB

Additional documents:

Minutes:

The relevant Cabinet Members responded to written questions received from Councillors.

442.

Petition - Pedestrian Crossings and Speed Cameras Eastern Esplanade pdf icon PDF 388 KB

Prayer of the petition attached

Additional documents:

Minutes:

Councillor Woodley presented a petition on behalf of local residents concerning more pedestrian crossings and the extension of the average speed monitoring scheme, with the installation of additional speed monitoring cameras on Eastern Esplanade.

 

Resolved:

 

That in accordance with Standing Order 15.7, the petition be referred to the Cabinet Committee.

443.

Minutes of the meeting of Licensing Sub-Committee B held Monday, 15 July 2019 pdf icon PDF 57 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

444.

Minutes of the meeting of Licensing Sub-Committee A held Monday, 22 July 2019 pdf icon PDF 47 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

445.

Minutes of the meeting of Audit Committee held Wednesday, 24 July 2019 pdf icon PDF 74 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

446.

Minutes of the meeting of Development Control Committee held Wednesday, 31 July 2019 pdf icon PDF 148 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

447.

Minutes of the meeting of Licensing Sub-Committee B held Friday, 9 August 2019 pdf icon PDF 62 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

448.

Minutes of the meeting of Appeals Committee B held Thursday, 29 August 2019 pdf icon PDF 48 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

449.

Minutes of the meeting of Licensing Committee held Thursday, 5 September 2019 pdf icon PDF 50 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

450.

Minutes of the meeting of Licensing Sub-Committee C held Thursday, 5 September 2019 pdf icon PDF 60 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

451.

Minutes of the meeting of Development Control Committee held Wednesday, 11 September 2019 pdf icon PDF 134 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

452.

Minutes of the meeting of Cabinet Committee held Thursday, 12 September 2019 pdf icon PDF 67 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

453.

Minutes of the meeting of Cabinet held Tuesday, 17 September 2019 pdf icon PDF 134 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted and the recommendations contained in Minute 314, 324, 328, 334 and 335, be approved.

 

454.

Minutes of the meeting of Health and Wellbeing Board held Wednesday, 18 September 2019 pdf icon PDF 70 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

455.

Minutes of the meeting of Cabinet Committee held Tuesday, 24 September 2019 pdf icon PDF 51 KB

Minutes attached.

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

456.

Minutes of meeting of Development Control Committee held Wednesday, 2 October 2019 pdf icon PDF 92 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

457.

Minutes of the meeting of Standards Committee held Thursday, 3 October 2019 pdf icon PDF 79 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted and the recommendations contained in Minute 372, subject to an amendment in recommendation 2(a) to read ‘Protection from Harassment Act 1997’, be approved.

 

458.

Minutes of the meeting of Place Scrutiny Committee held Monday, 7 October 2019 pdf icon PDF 83 KB

Minutes attached

Additional documents:

Minutes:

 

During consideration of Minute 379 (Parking on seafront and high street areas) a motion was proposed and seconded to refer the matter back to Cabinet.

 

The motion for reference back of Minute 379 was not carried.

 

During consideration of Minute 386 (Thorpe Bay Gardens) a motion was proposed and seconded to refer the matter back to Traffic Regulations Working Party/Cabinet Committee.

 

The motion for reference back of Minute 386 was carried.

 

Resolved:

1. That the minutes of this meeting be noted and the recommendations contained in Minutes 378 and 383, be approved.

 

2. That Minute 386 (Thorpe Bay Gardens) be referred back to the Traffic Regulations Working Party/Cabinet Committee.

 

459.

Minutes of the meeting of General Purposes Committee held Monday, 14 October 2019 pdf icon PDF 50 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted and the recommendations contained in Minute 418, be approved.

 

460.

Minutes of the meeting of People Scrutiny Committee held Tuesday 8th October 2019 pdf icon PDF 81 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

461.

Minutes of the meeting of Policy and Resources held Thursday 10 October 2019 pdf icon PDF 100 KB

Minutes attached.

Additional documents:

Minutes:

During consideration of Minute 403 (Notice of Motion – Lundy Close) a requisition for a named vote having been made in accordance with Council Procedure Rule 12 to refer the matter back to Cabinet, the voting was as follows:

 

For reference back:

Cllrs Aylen, Boyd, Bright, Buck, Burzotta, Cox, Davidson, Dear, F Evans, K Evans, Flewitt, Folkard, Garne, Garston, Habermel, Jarvis, McGlone, Moring, Nelson, Salter and Walker (21)

 

Against reference back:

Cllrs Ayling, Borton, Burton, Dent, George, Gilbert, Harp, Hooper, Jones, Kelly, McDonald, Mitchell, Mulroney, Nevin, Robinson, Shead, Stafford, Terry, Thompson, Wakefield, Ward, Wexham, Willis and Woodley (24)

 

Abstentions:

Cllrs Collins, Cowan and Lamb (3)

 

Absent:

Cllrs Beck, Chalk and Van Looy (3)

 

The motion for reference back of Minute 403 was not carried.

 

During consideration of Minute 405 (Selective Licensing of the Private Rented Sector) a motion was proposed and seconded to refer the matter back to Cabinet.

 

The motion for reference back of Minute 405 was not carried.

 

 

During consideration of Minutes 410 and 413 (Control Environment Assurance) a requisition for a named vote having been made in accordance with Council Procedure Rule 12 to refer the matter back to Cabinet, the voting was as follows:

 

For reference back:

Cllrs Aylen, Bright, Buck, Burzotta, Cox, Davidson, Dear, Folkard, Garston, Jarvis, McGlone, Nelson and Walker (13)

 

Against reference back:

Cllrs Ayling, Borton, Burton, Cowan, Dent, K. Evans, George, Gilbert, Harp, Hooper, Jones, Kelly, McDonald, Mitchell, Mulroney, Nevin, Robinson, Stafford, Terry, Thompson, Ward, Wexham, Willis and Woodley (24)

 

Abstentions:

Cllrs Flewitt and Lamb (2)

 

Absent:

Cllrs Beck, Boyd, Chalk, Collins, F. Evans, Garne, Habermel, Moring, Salter, Shead, Van Looy and Wakefield (12).

 

The motion for reference back of Minutes 410 and 413 was not carried.

 

Resolved:

That the minutes of this meeting be noted and the recommendations contained in Minutes 403, 404, 405, 407, 408, 410 and 413, be approved.

462.

Minutes of the meeting of Appointments and Disciplinary Committee held Monday, 16 September 2019 pdf icon PDF 49 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

463.

Minutes of the meeting of Appointments and Disciplinary Committee held Friday, 27 September 2019 pdf icon PDF 48 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

464.

Minutes of the meeting of Appointments and Disciplinary Committee held Monday, 30 September 2019 pdf icon PDF 49 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

465.

Minutes of the meeting of Appointments and Disciplinary Committee held Tuesday, 8 October 2019 pdf icon PDF 48 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

That the minutes of this meeting be noted.

 

466.

Notice of Motion - Gender Neutral Language pdf icon PDF 45 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:


That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

‘Gender Neutral Language in the Council

 

Southend-on-Sea Borough Council is committed to supporting woman and minority groups to take part in local government and appreciates that use of male universals (such as ‘chairman’ to refer to all people), references to marital status (such as ‘Councillor Mrs’ when a similar title is not used for men) and other gendered language (such as Mr Mayor and Madam Mayor), can give the impression that local government is only accessible to certain people, which could discourage women and minority groups from engaging in local politics.

 

Council notes that there is inconsistent use of gender-neutral language in Southend-on-Sea Borough Council’s constitution, policies and communications (both online and offline, written and verbal) and believes that language reflects and influences attitudes, behaviours and perceptions.

 

The use of gender-neutral language helps to avoid word choices that could be interpreted as biased, discriminatory or demeaning by implying that one sex or social gender is the norm, which helps to reduce gender stereotyping, promote social change and achieve gender equality.

 

Council resolves to:

 

·         Remove male universals, such as ‘chairman’, from the constitution, policies and all written and verbal communications and to replace them with gender-neutral terms, such as ‘chair’.

·         Desist from making reference to a person’s marital status unless they expressly request it is included.

·         Use gender-neutral language where an individual’s sex or social gender are not relevant or not known.

·         Communicate these changes to all departments and members of staff within Southend-on-Sea Borough Council.’

 

Proposed by: Cllr Helen McDonald

Seconded by: Cllr Matt Dent

 

467.

Notice of Motion - White Ribbon pdf icon PDF 37 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:


That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

‘WHITE RIBBON

 

Council notes that violence against women is a serious, prevalent and preventable issue in our society. Male violence against women must be ended, once and for all. Simply agreeing with the principle is not enough. As a responsible authority we have a moral obligation to stand against and work to end male violence against women.

 

MOTION

 

Council recognises the importance of White Ribbon and its contribution as part of a global campaign taking action to stop male violence against women and resolves to become an accredited authority.

 

Council commits to making White Ribbon Day (25th November) part of the civic calendar with ambassador-led activities involving staff, members and the public.

 

Council agrees to raise awareness of the White Ribbon Campaign through regular updates and features in internal and external communications.

Council will provide support to staff and members to take the pledge never to commit, excuse or remain silent about male violence against women and to become ambassadors and champions.

 

Council will work closely with local agencies and organisations involved in tackling male violence against women to work towards making Southend a White Ribbon Borough.

 

Council commits to hosting annual awareness training for all members.’

 

Proposed by: Cllr Cowan

Seconded by: Cllr Dent

 

468.

Notice of Motion - Campfield Road Ambulance Station pdf icon PDF 40 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:


That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

Campfield Road Ambulance Station

 

Concerns have surfaced that the Ambulance Station in Campfield Road, Shoeburyness will close as part of transformation plans for the East of England Ambulance Service.

 

There are genuine concerns in the local community around waiting times should the Ambulance Station close. Furthermore, any closure would seem premature considering the desire of this Council to have a new Health Centre in that location

 

This Council therefore resolves that it should:

 

1.    Oppose any plans by the East of England Ambulance Service to close the Ambulance Station in Campfield Road.

 

2.    Write to the East of England Ambulance Service outlining our concerns.’

 

Proposed by: Cllr Jarvis and Cllr Garne

Seconded by: Cllr Cox

469.

Notice of Motion - Climate Change pdf icon PDF 45 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

‘Tackling Climate Change

 

Climate change is considered to be connected to almost every area of modern life and strong policies to reduce emissions have associated health, wellbeing and economic benefits.

 

With a Climate Emergency declared by this Council and a commitment to making the borough carbon neutral by 2030, there is still so much more we can do immediately.

 

This Council therefore resolves that it should:

 

1.    Report back on climate change progress every 6 months.

 

2.    As part of the Council’s action plan being developed, implement the following initiatives:

a)    Introduce free parking for electric vehicles in our car parks.

b)    Support and promote the development of car-sharing.

c)    Ensure rapid transition of own Council’s vehicle fleet to electric vehicles.

d)    Put in place electric vehicle charging points at council owned locations and facilitate rapid rollout of curb side charging facilities in residential streets.

e)    All new homes and buildings built in Southend should be carbon neutral.

f)     Retrofit of all council-owned social housing, schools and other council properties to Energy Performance Certificate C or higher.

g)    Reduce energy use in own estate and only use and purchase energy from renewable energy suppliers.

h)    Use council land to drawdown carbon by accelerating tree planting.

i)      Amend Councils corporate vehicle purchase or lease policy to only permit zero emissions vehicles from May 2020.

 

Proposed by: Cllr Davidson, Cllr Bright, Cllr Buck, Cllr Habermel, Cllr Jarvis

Seconded by: Cllr Nelson, Cllr Cox, Cllr Boyd, Cllr Burzotta, Cllr Dear, Cllr Evans, Cllr Flewitt, Cllr Folkard, Cllr Garne, Cllr Garston, Cllr McGlone, Cllr Moring, Cllr Salter, Cllr Walker’

470.

Notice of Motion - Dog Waste DNA pdf icon PDF 45 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:


That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

Dog Waste DNA

 

Dog mess is an emotive issue and one of the most unacceptable and offensive type of litter on our streets.

 

Members conversations with residents tells us that dog fouling is an issue the public are most concerned about.

 

Dog fouling is not only deeply unpleasant, it is dangerous. Whilst rare, contact with dog excrement can cause toxocariasis – a nasty infection that can lead to dizziness, nausea, asthma and even blindness or seizures.

 

There are estimated to be more than 8 million dogs producing more than 1,000 tonnes of mess every day in the UK alone.

 

While most dog owners are caring, responsible individuals, there are still some people who do not clean up after their pets.

 

This Council therefore resolves that it should:

 

1.     Introduce dog poo DNA to help combat the problem in Southend.

 

Proposed by: Cllr Cox and Cllr Buck

Seconded by: Cllr Boyd, Cllr Burzotta, Cllr Davidson, Cllr Dear, Cllr Evans, Cllr Flewitt, Cllr Folkard, Cllr Garne, Cllr Garston, Cllr Habermel, Cllr Jarvis, Cllr McGlone, Cllr Moring, Cllr Nelson, Cllr Salter, Cllr Walker’

 

471.

Notice of Motion - Housing on Fossett's Farm pdf icon PDF 43 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:


That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

‘Housing on Fossetts Farm

 

With a shortage of good quality, affordable homes in the town and a very long waiting list for council properties, suitable land in the borough needs to be utilised to relieve housing pressures.

 

Former NHS land at Fossetts Farm which has been sold to Homes England has failed to develop plans for building much needed affordable homes on this site.

 

This Council therefore resolves that it should:

 

1.     Support the development of affordable homes on this site.

 

2.     Seek guarantees from Homes England that plans for affordable homes at this site are due to come to forward.

 

3.     Offer to develop affordable homes on this site on behalf of Homes England if they are facing delays.

 

Proposed by: Cllr Davidson and Cllr Cox

Seconded by: Cllr Buck, Cllr Boyd, Cllr Bright, Cllr Burzotta, Cllr Dear, Cllr Evans, Cllr Flewitt, Cllr Folkard, Cllr Garne, Cllr Garston, Cllr Habermel, Cllr Jarvis, Cllr McGlone, Cllr Moring, Cllr Nelson, Cllr Salter, Cllr Walker’

 

472.

Notice of Motion - Kursaal Museum pdf icon PDF 42 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:


That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

Kursaal Museum

 

The iconic nature and position of the Kursaal on the seafront and its current situation, means it is understandably the subject of speculation and discussion.

 

With the future of the listed building in doubt after the bowling alley and leisure area of the Kursaal closed for the third time this year,

 

This Council therefore resolves that it should:

 

1.    As the freeholders of the iconic site, acquire back the lease.

 

2.    Make the Kursaal the permanent home for the Prittlewell Prince

 

Proposed by: Cllr Jarvis and Cllr Cox

Seconded by: Cllr Buck, Cllr Boyd, Cllr Burzotta, Cllr Davidson, Cllr Dear, Cllr Evans, Cllr Flewitt, Cllr Folkard, Cllr Garne, Cllr Garston, Cllr Habermel, Cllr Bright, Cllr McGlone, Cllr Moring, Cllr Nelson, Cllr Salter, Cllr Walker’

473.

Changes to membership of Committees, Working Parties, etc pdf icon PDF 37 KB

Additional documents:

Minutes:

Resolved:

 

That the changes to the appointments to Committees and Working Parties set out on the attached list, as circulated at the meeting, be noted.

474.

Opposition Business - Councillors Traffic and Parking Requests pdf icon PDF 57 KB

Additional documents:

Minutes:

This matter stands referred to the next ordinary meeting of the Council.

475.

Exclusion of the Public

Additional documents:

Minutes:

Resolved:-

 

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below, on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

476.

Minute 418 - General Purposes Committee held 14th October 2019

Minutes:

During consideration of Minute 418 (Honorary Alderman/Alderwoman Nominations) of the General Purposes Committee held 14th October 2019 concerning the nominations for Honorary Alderman and Honorary Alderwoman the Council moved into Part 2 so that the confidential matters could be discussed.  The Council moved back into Part 1 for the decision.

 

477.

Standing Order 1.7

Additional documents:

Minutes:

During consideration of Minute 418 (Honorary Alderman/Alderwoman nominations) the hour of 10.00pm having been reached without the completion of all the business on the agenda and in accordance with Standing Order 1.7(b) the Council agreed to continue for one hour only, until 11.00pm.

 

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