Agenda and draft minutes

Venue: Virtual Meeting via MS Teams

Contact: Colin Gamble 

Webcast: View the webcast

Items
No. Item

142.

Declarations of Interest

Additional documents:

Minutes:

·           Councillor Ayling

 

Development Control Committee – 27th May 2020

 

Minute 10 (Seaway Car Park) – non-pecuniary interest: has discussed the issue with seafront traders;

 

Development Control Committee – 1st July 2020

 

Minute 111 (Gunners Park, Ness Road, Shoeburyness) – non-pecuniary interest: is a member of the Shoebury Watermans Association;

Minute 112 (All weather pitch, Southchurch Park) – non-pecuniary interest: All Councillors received emails from objectors to the application and he had responded to an email regarding residents concerns;

Minute 113 (24 St Benet’s Road, Southend-on-Sea) – non-pecuniary interest: Fellow Councillor and Committee Member lives on St Bennets Road;

Minute 115 (1595 London Road, Leigh-on-Sea) – non-pecuniary interest: knows one of the owners;

 

·           Councillor Beck

 

Development Control Committee – 1st July 2020

 

Minute 112 (All weather pitch, Southchurch Park) – non-pecuniary interest: All Councillors received emails from objectors to the application;

Minute 113 (24 St Benet’s Road, Southend-on-Sea) – non-pecuniary interest: Fellow Councillor and Committee Member lives on St Bennets Road and lives in close proximity to the application site;

Minute 110 (Baryta House, Victoria Avenue, Southend-on-Sea) – non-pecuniary interest: has received correspondence from residents regarding the application;

 

·           Councillor Borton;

 

Cabinet – 25th February 2020

 

Minute 870 (Transport, Capital and Inward Investment Working Party held 21st November 2019) – non-pecuniary interest: niece works at the airport;

 

Development Control Committee – 4th March 2020

 

Minute 887 (Unit at 411-415 Sutton Road, Southend-on-Sea) – non-pecuniary interest: has been in contact with local residents concerning the application;

 

Development Control Committee – 1st July 2020

 

Minute 112 (All weather pitch, Southchurch Park) – non-pecuniary interest: All Councillors received emails from objectors to the application;

Minute 113 (24 St Benet’s Road, Southend-on-Sea) – non-pecuniary interest: Fellow Councillor and Committee Member lives on St Bennets Road;

 

People Scrutiny Committee – 7th July 2020

 

Minute 130 (Annual Education Report) – non-pecuniary interest: Governor at Milton Hall School;

 

Policy and Resources Scrutiny Committee – 9th July 2020

 

Minute 138 (Housing and Regeneration Pipeline) – non-pecuniary interest: Non-Executive Director of South Essex Homes;

 

·           Councillor Bright

 

Cabinet – 30th June 2020

 

Minute 104 – Better Queensway Regeneration Project – non-pecuniary interest: Swan housing are known to him through his professional capacity;

 

Place Scrutiny Committee – 6th July 2020

 

Minute 123 (Better Queensway Regeneration Project) – non-pecuniary interest: Swan housing are known to him through his professional capacity;

 

·           Councillor Buck

 

Cabinet – 25th February 2020

 

Minute 866 – Seaway Car Park – non-pecuniary interest: has met with Seafront traders and other stakeholders to discuss various issues affecting the town, including Seaways;

 

Cabinet – 30th June 2020

 

Minute 104 – Better Queensway Regeneration Project – non-pecuniary interest: has written and commented on the issues affecting the town, including Better Queensway;

 

Place Scrutiny Committee – 6th July 2020

 

Minute 121 (Protection of Public Open Space) – non-pecuniary interest: member of Belfairs Golf Club which was mentioned in the debate;

Minute 123 (Better Queensway Regeneration Project)  ...  view the full minutes text for item 142.

143.

Apologies for Absence

Additional documents:

Minutes:

There were no apologies for absence at this meeting.

144.

Communications

Additional documents:

Minutes:

Book of Condolence - Rodney Bass OBE

 

The Worshipful the Mayor informed Councillors that Honorary Alderman and former County Council Chairman, Rodney Bass OBE, had passed away recently and there was a book of condolence for Councillors who wish to sign.

145.

Questions from Members of the Public pdf icon PDF 83 KB

Additional documents:

Minutes:

The relevant Cabinet Members responded to written questions from the public.

146.

Questions from Members of the Council pdf icon PDF 59 KB

Additional documents:

Minutes:

The Leader of the Council responded to written questions received from Councillors.

147.

MInutes of the Council held on Thursday 20th February 2020 pdf icon PDF 104 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of the meeting held on Thursday 20th February 2020 be confirmed and signed as a correct record.

148.

Minutes of The Council held Thursday 27th February 2020 pdf icon PDF 158 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of the meeting held on Thursday 27th February 2020 be confirmed and signed as a correct record.

149.

Minutes of the Council held Monday 9th March 2020 pdf icon PDF 60 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of the Special Council meeting held on Monday, 9th March 2020, be confirmed and signed as a correct record.

150.

Minutes of the Special Council Meeting held on Thursday 25th June 2020 pdf icon PDF 113 KB

Minutes attached

Additional documents:

Minutes:

Resolved:-

 

That the Minutes of the meeting of Special Council held Thursday 25th June 2020 be confirmed and signed as a correct record.

151.

Minutes of the Cabinet Committee held Monday, 24th February 2020 pdf icon PDF 71 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

152.

Minutes of the Cabinet held Tuesday, 25th February 2020 pdf icon PDF 113 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations contained in Minutes 856, 857 and 863, be approved.

153.

Minutes of Appeals Committee B held Monday, 2nd March 2020 pdf icon PDF 54 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

154.

Minutes of Appeals Committee A held Tuesday, 3rd March 2020 pdf icon PDF 57 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

155.

Minutes of Development Control Committee held Wednesday, 4th March 2020 pdf icon PDF 144 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

156.

Minutes of Appointments and Disciplinary Committee held Wednesday, 11th March 2020 pdf icon PDF 55 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

157.

Minutes of Appointments and Disciplinary Committee held Thursday, 23rd April 2020 pdf icon PDF 59 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

158.

Minutes of Audit Committee held Wednesday, 29 April 2020 pdf icon PDF 74 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

159.

Minutes of Development Control Committee held Monday, 18th May 2020 pdf icon PDF 74 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

160.

Minutes of Development Control Committee held Wednesday, 27th May 2020 pdf icon PDF 166 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

161.

Minutes of Licensing Sub-Committee C held Thursday, 4 June 2020 pdf icon PDF 60 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

162.

Minutes of Health and Wellbeing Board held Wednesday, 10th June 2020 pdf icon PDF 83 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

163.

Minutes of Licensing Sub-Committee A held Friday, 12th June 2020 pdf icon PDF 63 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

164.

Minutes of Cabinet held Tuesday, 16th June 2020 pdf icon PDF 102 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations in Minutes 69, 70, 72 and 73, be approved.

 

165.

Minutes of Appeals Committee A held Wednesday, 17th June 2020 pdf icon PDF 55 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

166.

Minutes of Appeals Committee B held Tuesday, 23 June 2020 pdf icon PDF 53 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

167.

Minutes of Cabinet held Tuesday, 30th June 2020 pdf icon PDF 75 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

168.

Minutes of Development Control Committee held Wednesday, 1st July 2020 pdf icon PDF 133 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

169.

Minutes of Place Scrutiny Committee held Monday, 6th July 2020 pdf icon PDF 84 KB

Minutes to follow

Additional documents:

Minutes:

During consideration of Minute 123 (Better Queensway Regeneration Project) a requisition for a named vote having been made in accordance with Council

Procedure Rule 12 to refer the matter back to Cabinet, the voting was as follows:

 

For reference back:

Cllrs Aylen, Ayling, Boyd, Bright, Buck, Burzotta, Cox, Davidson, Dear, F Evans, K Evans, Flewitt, Folkard, Garne, Garston, Habermel, Jarvis, McGlone, Moring, Nelson, Salter and Walker (22)

 

Against reference back:

Cllrs Beck, Borton, Burton, Chalk, Collins, Cowan, Dent, George, Gilbert, Harp, Hooper, Jones, Kelly, McDonald, Mitchell, Mulroney, Nevin, Robinson, Shead, Stafford, Terry, Thompson, Wakefield, Ward, Wexham, Willis and Woodley (27)

 

Abstentions:

 

Cllr Lamb (1)

 

The motion for reference back of Minute 123 was not carried.

 

Resolved:

 

That the minutes of this meeting be noted.

 

170.

Minutes of People Scrutiny Committee held Tuesday, 7th July 2020 pdf icon PDF 72 KB

Minutes to follow

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

171.

Minutes of Policy and Resources Scrutiny Committee held Thursday, 9th July 2020 pdf icon PDF 76 KB

Minutes to follow

Additional documents:

Minutes:

During consideration of Minute 138 (Seaway Car Park Development) a motion was proposed and seconded to refer the matter back to Cabinet.

 

The motion for reference back of Minute 138 was not carried.

 

Resolved:

 

That the minutes of this meeting be noted.

 

172.

Notice of Motion - Honorary Alderman / Honorary Alderwoman Process pdf icon PDF 34 KB

Notice of Motion attached

Additional documents:

Minutes:

The Notice of Motion concerning Honorary Alderman/Honorary Alderwoman process was withdrawn.

173.

Notice of Motion - Footpath Cycling pdf icon PDF 11 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4 the following Notice of Motion, be referred to the Cabinet:

 

‘Footpath Cycling

 

During the recent COVID-19 crisis, this town and many others have encouraged and seen increased participation in cycling and walking. This is to be welcomed. The increased participation in cycling and the continued Government encouragement for people to walk means that measures should be taken by this Council to ensure that pedestrians are protected in areas where they come into close contact with cyclists

 

This Council therefore resolves that it should:

 

1. Include the prohibition of cycling on footpaths and pedestrian areas within the Town Centre and Seafront Public Spaces Protection Order (PSPO).

 

2. Enable the Community Safety Team and other designated staff to issue fixed penalty notices for non-compliance.’

 

Proposed: Cllr Burzotta

Seconded: Cllr Buck

 

174.

Notice of Motion - No overnight camping in the Borough pdf icon PDF 53 KB

Notice of Motion attached

Additional documents:

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4 the following Notice of Motion, be referred to the Cabinet:

 

‘No Overnight Camping In The Borough

 

This Council shares public concern about the recent traveller incursions illegally occupying public open spaces and other areas in the Borough. By their very nature, our public open spaces need to remain open and accessible to residents. Whilst the council uses a number of methods to seek to prevent illegal encampments on our public open spaces, this is difficult to achieve without stopping residents from accessing them.

 

The Council therefore seeks to achieve a balance between actively discouraging illegal encampments and maintaining access for residents from those who are determined to set up illegal encampments without affecting residents’ rights of access to their public open spaces.

 

This Council therefore resolves that it should:

 

Introduce a Public Spaces Protection Order which requires no person shall camp or sleep overnight with or without a tent, or using a motor or other vehicle, caravan or any other mobile or static structure [in a public place to which the public or a section of the public has or is permitted to have access, whether on payment or otherwise] without the express prior written consent of the Council.’

 

Proposed : Cllr Cox

Seconded: Cllr Davidson

 

 

175.

Changes to the Constitution - Contract Procedure Rules and Financial Procedure Rules pdf icon PDF 74 KB

Report of Executive Director (Legal and Democratic Services) to follow

Additional documents:

Minutes:

The Council considered a report of Executive Director (Legal and Democratic Services) setting out minor changes to the Financial Procedure Rules and Contracts Procedure Rules.

 

Resolved:

 

1. That amendments be made to Financial Procedure Rules as set out in Appendix 1 to the submitted report and that Part 4(f) of the Constitution be amended accordingly.

 

2. That amendments be made to Contracts Procedure Rules as set out in Appendix 2 to the submitted report and that Part 4(g) of the Constitution, be amended accordlingly.

 

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