Agenda and draft minutes

Venue: Virtual Meeting via MS Teams

Contact: Robert Harris - Committee Officer 

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Items
No. Item

94.

Apologies for Absence

Additional documents:

Minutes:

There were no apologies for absence at this meeting.

95.

Declarations of Interest

Additional documents:

Minutes:

·           Councillor Aylen

 

Cabinet – 25th February 2020

 

Minute 858 (Southend Central Area Transport Scheme) – Non-Pecuniary Interest: had been involved in the design and layout of Victoria Circus;

 

Special Place Scrutiny Committee – 15th June 2020

 

Minute No. 52 (Southend Central Area Transport Scheme) – Non-pecuniary interest: had been involved in the design and layout of Victoria Circus;

 

·           Councillor Beck

 

Special Place Scrutiny Committee – 24th June 2020

Minute 92 (Temporary Key Worker Permit) – Non-pecuniary interest: Normally employed as a teacher and friends are key workers;

·           Councillor Borton

 

Special Place Scrutiny Committee – 15th June 2020

 

Minute No. 52 (Southend Central Area Transport Scheme) – Non-pecuniary interest: Council appointed board member of South Essex Homes Board.

 

People Scrutiny Committee – 16th June 2020

 

Minute 62 (Council’s Response to COVID-19) - Governor at Milton Hall School and daughter is a ward manager Basildon Mental Health Unit - Non-pecuniary interest;

 

·           Councillor Bright

 

Place Scrutiny Committee – 15th June 2020

 

Minute No. 56 (Council’s Response to COVID-19) – Non-pecuniary interest: Lives in the High Street;

 

Special Place Scrutiny Committee – 24th June 2020

Minute 93 (Emergency Active Travel Fund) – Non-pecuniary interest: Parents live in Thorpe Hall Avenue which was mentioned in the debate;

·           Councillor Buck

Cabinet – 25th February 2020

 

Minute 858 (Southend Central Area Transport Scheme) – Non-Pecuniary Interest: Has discussed the matter with the taxi association Chair;

 

      

       Special Place Scrutiny Committee – 15th June 2020

 

Minute No. 52 (Southend Central Area Transport Scheme) – Non-pecuniary interest: Has discussed the matter with the taxi association Chair;

Minute No. 56 (Council’s Response to COVID-19) – Non-pecuniary interest: business/company involved in the ‘Off the streets’ charity and is a volunteer at St Vincents De Paul charity;

 

 

Special Place Scrutiny Committee – 24th June 2020

Minute 92 (Temporary Key Worker Permit) – Non-pecuniary interest:  Governor at Eastwood Academy;

Minute 93 (Emergency Active Travel Fund) – Non-pecuniary interest: Has been vocal in respect of 20mph speed limits;

 

·           Councillor Burzotta

 

Policy and Resources Scrutiny Committee – 11th June 2020

 

Minute 44 (Initial Local Financial Assessment of COVID-19) - Interests in local family business and as local property landlord - Interest;

 

·           Councillor Collins

 

Policy and Resources Scrutiny Committee – 11th June 2020

 

Cllr P Collins - Minute 45 (Urgent Item of Business - SO46 Report) - Season ticket holder of Southend United Football Club - Interest;

 

·           Councillor Cowan

 

Special Place Scrutiny Committee – 24th June 2020

Minute 92 (Temporary Key Worker Permit) – Non-pecuniary interest:  He and his wife are School Governors and friends are key workers;

Minute 93 (Emergency Active Travel Fund) – Non-pecuniary interest: Chair of the local chapter of the 20’s Plenty campaign;

·           Councillor Cox

 

Special Place Scrutiny Committee – 15th June 2020

 

Minute 52 (Southend Central Area Transport Scheme) – Non-pecuniary interest: Friends are taxi drivers;

 

·           Councillor Davidson

 

Policy and Resources Scrutiny Committee – 11th June 2020

 

Cllr M Davidson - Minute 43 (Council’s Response to COVID-19)  ...  view the full minutes text for item 95.

96.

Southend Central Area Transport Scheme (SCATS) pdf icon PDF 112 KB

Minute 858 of Cabinet 25 February (SCATS)

Minutes of the special meeting of the Place Scrutiny Committee held on 15th  June 2020

Additional documents:

Minutes:

The Council had before it Minute 858 of Cabinet held on 25th February 2020 and Minute 52 of the Special Place Scrutiny Committee held on 15th June 2020 (Southend Central Area Transport Scheme (SCATS).

 

During consideration of Minute 52 (SCAT), a motion was proposed and seconded to refer the matter back to Cabin Set.

 

The motion for reference back of Minute 52 was not carried.

 

Resolved:

 

That minute 858 of Cabinet held 25th February 2020 and the minutes of the Special Place Scrutiny Committee held 15th June 2020, be noted.

 

 

 

97.

The Council's Response to COVID-19 pdf icon PDF 71 KB

Minutes of the special meeting of Cabinet held on 9th June 2020

Minutes of the special meeting of Policy & Resources Scrutiny Committee held on 11th June 2020

Minutes of the special meeting of the Place Scrutiny Committee held on 15th June 2020 (Minute 56 of this meeting has been referred to Council in accordance with Council Procedure Rule 39)

Minutes of the special meeting of the People Scrutiny Committee held on 16th June 2020

Additional documents:

Minutes:

The Council had before it the minutes of the Cabinet held on 9th June 2020, Policy and Resources Scrutiny Committee held on 11th June, Place Scrutiny Committee held on 15th June and People Scrutiny Committee held on 16th June 2020.

 

The Worshipful the Mayor, on behalf of the Council, extended the Council’s appreciation to all key workers and volunteers for their dedication during the pandemic.

 

Resolved:

 

That the minutes of the Cabinet held 9th June, Policy & Resources Scrutiny Committee held 11th June, Place Scrutiny Committee held 15th June and People Scrutiny Committee held 16th June, be noted.

 

 

 

98.

Temporary Key Worker Permit pdf icon PDF 88 KB

Relevant Minute of the Cabinet meeting held on 16th June 2020

Relevant Minute of the special meeting of Place Scrutiny Committee held on 24th June 2020

Additional documents:

Minutes:

The Council had before it Minute 77 (Temporary Key Worker Permit) of Cabinet held on 16th June and Minute 92 of Place Scrutiny Committee held 24th June 2020.

 

Resolved:

 

That Minute 77 of Cabinet held 16th June and Minute 92 of the Place Scrutiny Committee, be noted.

99.

Emergency Active Travel Fund pdf icon PDF 92 KB

Relevant Minute of the Cabinet meeting held on 16th June 2020

Relevant Minute of the special meeting of Place Scrutiny Committee held on 24th June 2020

Additional documents:

Minutes:

The Council has before it Minute 78 (Emergency Active Travel Fund) of Cabinet held on 16th June 2020 and the Minute 93 of the Place Scrutiny Committee held on 24th June 2020.

 

During consideration of Minute 93 (Emergency Active Travel Fund) a motion was proposed and seconded to refer the matter back to Cabinet.

 

The motion for reference back of Minute 93 was not carried.

 

Resolved:

 

That Minute 93 of Cabinet held 16th June 2020 and the minutes of the Place Scrutiny Committee held 24th June 2020, be noted.

100.

Supplementary Standing Orders - Remote Meetings pdf icon PDF 145 KB

Report of Executive Director (Legal & Democratic Services)

Additional documents:

Minutes:

The Council considered a report of the Executive Director (Legal and Democratic Services) setting out the Supplementary Standing Orders to deal with remote and hybrid meetings, together with an associated protocol on virtual/remote meetings.

 

Resolved:

 

That the Supplementary Standing Orders, Protocol on Virtual/Remote Meetings and Procedure Note on public speaking at remote meetings attached at Appendix 1 to the submitted report, subject to the 3 additions set out paragraph 3.5 of the report and to the following adjustments, be endorsed:

 

(a)  Delete Supplementary Standing Order 3.1 regarding the requirement to consult all group leaders on the draft Agenda for meetings.

 

(b)  Replace paragraphs 5.2 and 5.3 of the Supplementary Standing Orders with the following:

 

“5.2 In the event of any apparent failure of the remote connection, the Chair should immediately determine if the meeting is still quorate:

 

·         if it is, then the business of the meeting will continue; or

·         if there is no quorum, then the meeting shall adjourn for a period specified by the Chair, expected to be no more than ten or fifteen minutes, to allow the connection to be re-established.

5.3 Should any aspect of an individual’s remote participation fail, the Chair may call a short adjournment of up to ten minutes to determine whether the connection can quickly be re-established. If the connection is not restored within that time, the meeting should continue to deal with the business whilst this happens, providing the meeting remains quorate and the public are able to hear.

 

5.4 In the event of connection failure, the remote Councillor(s) will be deemed to have left the meeting at the point of failure and if the connection cannot be re-established to those Councillor(s) before the end of the meeting, then the presumption will be that the meeting should continue to deal with the item/s.

 

5.5 If the connection is successfully re-established, then the remote Councillor(s) will be deemed to have returned at the point of re-establishment.

 

5.6 If a connection to a Councillor is lost during a regulatory meeting, the Chair will stop the meeting to enable the connection to be restored. If the connection cannot be restored within 5 minutes, the meeting will proceed, but the Councillor who was disconnected will not be able to vote on the matter under discussion as they would not have heard all the facts.”

(c)  Change “a reasonable period” in paragraph 6.2 of the Supplementary Standing Orders under “Access to Meetings – Members of the Public and Councillors who are not on the Body” to “30 minutes”.

(d)  That all future meetings will be available by live video webcast to enable members of the public to view proceedings (councillors would have the option of using the camera on their device during a meeting) and that the Protocol on Virtual/Remote meetings be amended as appropriate.

 

101.

Appointments to Committees, Working Parties, etc. pdf icon PDF 48 KB

To agree proposed changes of appointments to Committees, Working Parties etc.

Additional documents:

Minutes:

Resolved:

 

That the changes to the appointments to Committees and Working Parties set out on the list as circulated at the meeting, be noted.

 

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