Agenda and draft minutes

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Items
No. Item

462.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillors Stafford and Thompson.

463.

Declarations of Interest

Additional documents:

Minutes:

·     Councillor Buck

 

Cabinet Committee – 13th September 2021

Minute 324 (Update on Outstanding Schemes – No.335 Highwood Close) – non-pecuniary interest: lives in the road;

 

Development Control Committee – 6th October 2021

Application Ref No. 21/01491/FULH – 237 Prittlewell Chase, Westcliff-on-Sea – non-pecuniary interest: Has been contacted by residents in respect of the application;

 

·     Councillor Buckley

Development Control Committee – 6th October 2021

Application No. 21/01701/FULH – 28 Fastnet, Eastwood – non-pecuniary interest: spoke to residents about the application but took no part in the decision;

 

·     Councillor Burton

 

People Scrutiny Committee – 5th October 2021

Minute 374 (Independent SEND Peer Review) and Minute 375 (Children’s Services Improvement Board) – non-pecuniary interest: Employed as a teacher at a school outside the Borough;

 

Council – 25th November 2021

Minute 486 (Opposition Business – Vecteo) – non-pecuniary interest: Employed as a teacher at a school outside the Borough;

 

·     Councillor Courtenay

 

Policy and Resources Scrutiny Committee – 7th October 2021

Minute 400 (Selective Licensing) – Pecuniary interest: Owns property within the areas of designation for the Selective Licensing Scheme (withdrew);

 

·     Councillor Cox

 

Cabinet Committee – 13th September 2021

Minute 324 (Update on Outstanding Schemes – No. 215 Radar Close) – non-pecuniary interest: Colleague lives in the road;

 

·     Councillor Dent

 

Development Control Committee – 6th October 2021

Application Ref No. 20/02156/AMDT – Seaway Car Park, Southend-on-Sea – non-pecuniary interest: Has corresponded with residents in respect of the application;

 

·     Councillor F Evans

 

Place Scrutiny Committee – 4th October 2021

Minute 364 (Traffic Regulation Order Objection Report) – non-pecuniary interest: Friends live in Thorpe Bay Gardens;

 

·     Councillor Folkard

 

Cabinet Committee – 13th September 2021

Minute 323 (Traffic Regulation Order Objection Report – Junction protection in Hayes Barton) – non-pecuniary interest: lives in the road;

 

·     Councillor Garne

 

Policy and Resources Scrutiny Committee – 7th October 2021

Minute 400 (Selective Licensing) – Non-pecuniary interest: partner of landlord not within the areas of designation for the Selective Licensing Scheme;

 

·     Councillor D Garston

 

Development Control Committee – 6th October 2021

Application Ref No. 21/01323/FULH – 29 St Augustine’s Avenue, Thorpe Bay – non-pecuniary interest: Owner of neighbouring property is known to him;

Application Ref No. 21/01491/FULH – 237 Prittlewell Chase, Westcliff-on-Sea – non-pecuniary interest: Has been contacted by residents in respect of the application;

 

·     Councillor George

 

Policy and Resources Scrutiny Committee – 7th October 2021

Minute 400 (Selective Licensing) – non-pecuniary interest: Council’s representative on the South Essex Alliance of Landlords and Residents (SEAL);

 

·     Councillor Gilbert

 

Development Control Committee – 6th October 2021

Application Ref No. 21/01323/FULH – 29 St Augustine’s Avenue, Thorpe Bay – Non-pecuniary interest: Owner of neighbouring property is known to him;

 

·     Councillor Habermel

 

Cabinet Committee – 13th September 2021

Minute 323 (Traffic Regulation Order Objection Report – Thorpe Bay Gardens) – Disqualifying non-pecuniary interest: family member lives in the section of road affected (withdrew);

 

Policy and Resources Scrutiny Committee – 7th October 2021

Minute 400 (Selective  ...  view the full minutes text for item 463.

464.

Communications

Additional documents:

Minutes:

(a) Minutes Silence

 

The Council remained silent for one minute as a mark of respect to Theo Steel, former Chair of the Business Partnership and Renaissance Southend, and Keith Holder, former Council Emergency Planning Officer, who both sadly passed away recently.

 

The Council meeting coincided with White Ribbon Day (25th November) and Members of the Council remembered those women who had lost their lives through violence.

 

(b) Women’s Tour

 

On Thursday 7th October 2021 the stage four of the Women’s Cycling Tour was hosted by Southend-on-Sea. The Worshipful the Mayor, on behalf of the Council, extended her thanks and appreciation to everyone involved for making this a successful event.

465.

Questions from Members of the Public

Additional documents:

Minutes:

The relevant Cabinet Members responded to written questions received from the public.

466.

Questions from Members of the Council

Additional documents:

Minutes:

The relevant Cabinet Members responded to written and supplementary questions received from Councillors.

467.

Minutes of the Meeting of Council held on Thursday, 9 September 2021 pdf icon PDF 434 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of the meeting held on Thursday, 9th September 2021, be confirmed and signed as a correct record.

468.

Petition - Esplanade Gardens: Replacement of Paving Slabs with Tarmacadam pdf icon PDF 224 KB

Prayer of the Petition attached

Additional documents:

Minutes:

Councillor Folkard presented a petition containing 26 signatures from residents objecting to the Council’s proposals to replace paving slabs with tarmacadam in Esplanade Gardens.

 

Resolved:

 

That, in accordance with Council Procedure Rule 15.7 the petition be referred to the Cabinet Committee.

469.

Minutes of the meeting of Appointments and Disciplinary Committee held on Wednesday, 8 September 2021 pdf icon PDF 179 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

470.

Minutes of the meeting of Health and Wellbeing Board held on Wednesday, 8 September 2021 pdf icon PDF 338 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

471.

Minutes of the meeting of Cabinet Committee held on Monday, 13 September 2021 pdf icon PDF 201 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

472.

Minutes of the meeting of Cabinet held on Tuesday, 14 September 2021 pdf icon PDF 239 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted and the recommendations contained in Minute 330 (Resourcing Better Outcomes Financial Report for July 2021) and Minute 341 (Regulatory of Investigatory Powers), be approved.

 

473.

Minutes of the meeting of Appointments and Disciplinary Committee held on Monday, 20 September 2021 pdf icon PDF 181 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

474.

Minutes of the meeting of Licensing Sub-Committee A held on Tuesday, 21 September 2021 pdf icon PDF 192 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

475.

Minutes of the meeting of Cabinet Committee held on Tuesday, 21 September 2021 pdf icon PDF 82 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

476.

Minutes of the meeting of Audit Committee held on Wednesday, 22 September 2021 pdf icon PDF 184 KB

Minutes attached

Additional documents:

Minutes:

Minute 359 (Internal Audit Report: Better Queensway Highways Scheme) was considered in conjunction with Minute 405 of the Special Place Scrutiny Committee held on 12th October 2021.

 

Resolved:

 

That the minutes of this meeting, be noted.

 

477.

Minutes of the meeting of Place Scrutiny Committee held on Monday, 4 October 2021 pdf icon PDF 196 KB

Minutes attached

Additional documents:

Minutes:

During consideration of Minute 364 (Traffic Regulation Order Objection Report) a motion to refer the matters relating to Thorpe Bay Gardens TRO and Crosby Road TRO back to Cabinet Committee was proposed and seconded.

 

Upon being put the vote, the motion to refer the matters back was carried.

 

Resolved:

 

That the minutes of this meeting be noted with Minute 364 (Thorpe Bay Gardens TRO and Crosby Road TRO) and the associated part of Cabinet Committee Minute 323, being referred back to Cabinet Committee.

 

478.

Minutes of the meeting of Appointments and Disciplinary Committee held on Tuesday, 5 October 2021 pdf icon PDF 177 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

479.

Minutes of the meeting of People Scrutiny Committee held on Tuesday, 5 October 2021 pdf icon PDF 204 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

480.

Minutes of the meeting of Development Control Committee held on Wednesday, 6 October 2021 pdf icon PDF 450 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

481.

Minutes of the meeting of Appeals Committee B held on Thursday, 7 October 2021 pdf icon PDF 83 KB

Minutes attached

Additional documents:

Minutes:

Resolved:

 

That the minutes of this meeting, be noted.

 

482.

Minutes of the meeting of Policy and Resources Scrutiny Committee held on Thursday, 7 October 2021 pdf icon PDF 205 KB

Minutes attached

Additional documents:

Minutes:

During consideration of Minute 400 (Selective Licensing) a motion to refer the matter back to Cabinet was proposed and seconded.

 

Upon being put to the vote, the motion to refer the matter back to Cabinet was carried.

 

Resolved:

 

That the minutes of this meeting be noted with Minute 400 (Selective Licensing) and the associated Cabinet Minute 333 being referred back to Cabinet.

 

483.

Minutes of the meeting of Special Place Scrutiny Committee held on Tuesday, 12 October 2021 pdf icon PDF 187 KB

Minutes attached

Additional documents:

Minutes:

Minute 405 (internal Audit Report: Better Queensway Highways Scheme) was considered in conjunction with Minute 359 of the Audit Committee held on 22nd September 2021.

 

During consideration of Minute 405 and the Audit Committee Minute 359 (Internal Audit Report: Better Queensway Highways Scheme) two motions were moved and seconded to recommend to Cabinet that:

 

(1) The powers delegated to officers by Cabinet in relation to Better Queensway should cease; and

 

(2) The powers delegated to officers by Cabinet in relation to Better Queensway should not cease.

 

Upon being put to the vote:

 

The recommendation set out at (1) above was not carried.

 

The recommendation set out at (2) above was carried.

 

Resolved:

 

That the minutes of this meeting be noted with Cabinet being recommended not to cease the powers delegated to officers by Cabinet in relation to Better Queensway.

 

484.

Notice of Motion - Lock Car Park Gates to Borough's Parks pdf icon PDF 306 KB

Notice of Motion attached

Additional documents:

Minutes:

The Notice of Motion submitted by Councillors Wakefield and Ward was withdrawn.

485.

Appointments to Committees, Outside Bodies etc.

Additional documents:

Minutes:

There were no changes to the appointments to Committees, etc.

486.

Opposition Business - Vecteo Contract Issues pdf icon PDF 60 KB

Opposition Business attached

Additional documents:

Minutes:

In accordance with Standing Order 19 the Conservative Group requested that that the Vecteo Contract issues be debated.

 

During consideration of the matter three amendments and one additional resolution were proposed by the Leader of the Council and duly seconded with the support of the Leader of the Conservative Group.

 

Accordingly, it was resolved that:

 

1. The decisions of Vecteo to appoint an Interim Managing Director (which occurred recently) and to commence the recruitment process for a permanent Managing Director be welcomed. These officers will be empowered to take control and resolve the numerous issues that have been created by the company since 1st September 2021 in delivering services to SEND children and vulnerable adults.

 

2. The terms of reference of an independent investigation by PricewaterhouseCoopers (PwC), which has already been commissioned into the delivery of the Contract by Vecteo, be sent to the shadow portfolio holders and to be amended if required.

 

Further, that the final report of PwC be submitted to the Audit Committee.

 

3. The current investigation being led by Internal Audit into the award of the Contract to Vecteo should also consider whether adequate safeguards, including risk assessments, were put in place to protect the vulnerable users of the services.

 

Further, that the final report of Internal Audit be submitted to the Audit Committee.

 

4: Two further steps be taken:

(i)             A customer satisfaction survey be commissioned to establish how the service is currently performing.

(ii)            A report on monitoring Vecteo’s performance under the Contract be submitted to each ordinary meeting of the People Scrutiny Committee.

 

 

 

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