Agenda and draft minutes

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Items
No. Item

837.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillors Buck (substitute: Councillor Moyies), Cox (substitute: Councillor Davidson) and George (substitute: Councillor Berry).

838.

Declarations of Interest

Additional documents:

Minutes:

The following interests were declared at the meeting:

 

(i) Councillors Gilbert, Mulroney and Wakefield (Cabinet Members) – Interest in respect of Minute 840 and 841(items referred direct); attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

 

(ii) Mr A Richards – Minutes 840 (Minutes of the meeting of the Shareholder Board) and 841 (Porters Place LLP Budget/Final Reserved Matters Application Extension Request and LLP Final Statements Year End March 2021) – Non-pecuniary interest: Council appointed representative on the Porters Place LLP Board; and

 

(iii) Mr J Vickers – Minutes 840 (Minutes of the meeting of the Shareholder Board) and 841 (Porters Place LLP Budget/Final Reserved Matters Application Extension Request and LLP Final Statements Year End March 2021) – Non-pecuniary interest: Member of the Porters Place LLP Board.

839.

Questions from Members of the Public

Additional documents:

Minutes:

There were no questions from members of the public.

840.

Minutes of the meeting of the Shareholder Board held on Monday, 21st March 2022

Additional documents:

Minutes:

The Committee considered Minute 835 of Cabinet, which had been referred direct to scrutiny for consideration.  This related to the Minutes of the meeting of the Shareholder Board that had taken place on 21st March 2022, in respect of the report referred to in Minute 841 below.

 

Resolved:

 

That the following decision of Cabinet be noted:

 

“That the Minutes of the meeting of the Shareholder Board held on 21st March 2022 be noted.”

 

Note: This is an Executive Function

Cabinet Member: Cllr Gilbert

841.

LLP Budget/Reserved Matters Application Extension Request and LLP Financial Statements Year End March 2021 pdf icon PDF 590 KB

The report will be circulated to all Councillors with the papers for the special meeting of Cabinet taking place earlier in the day Tuesday, 22nd March 2022, which are currently marked as “to follow”.  The relevant Minute from the special meeting of Cabinet will be tabled at the meeting.

Additional documents:

Minutes:

The Committee considered Minute 836 of Cabinet, which had referred direct to scrutiny for consideration, together with the report of the Director Regeneration and Growth which:

 

(i) sought approval to a time extension to the Porters Place Southend-on-Sea LLP budget period, which was previously extended following a report to the Shareholder Board on 6th December 2021;

 

(ii) sought approval of a request from Porters Place Southend-on-Sea LLP to continue with the Reserved Matters Application Phase 1a (RMA) beyond 31st March 2022 to keep the project on target;

 

(iii) sought approval of the Porters Place Southend-on-Sea LLP Annual Report and Financial Statements 2020/21, in order that they can be filed by the LLP at Companies House by 31st March 2022, subject to no material adjustments at the final audit sign-off.  The revised and updated Annual Report and Financial Accounts were presented at the meeting.

 

(iv) sought approval to the signing of the South-East Local Enterprise Partnership (SELEP) back-to-back agreement, between the Council and the LLP to enable funds to be drawn down from this funding stream.

 

(v) Provided an update on progress of the Better Queensway project including assurances relating to recent announcements by the Council’s partner, Swan Housing Association.

 

The Committee also had before it the latest Annual Report and Financial Statements for the year ended 31st March 2021, which reflected only a small change of interest rate which had no material bearing compared to the draft accounts presented in Appendix 1 of the report.  This matter had been considered by the Shareholder Board at its meeting held on 21st March 2022 and Cabinet at its meeting held on 22nd March 2022. The recommendations from the Board were before the Committee for consideration (Minute 840 above refers).

 

The Committee noted that the Shareholder Board had made two further recommendations in respect of this matter, which were set out resolutions 6 and 7 of the tabled Minutes.  The Cabinet had, however, concluded that resolution 6 was reasonable, subject to revised wording, but resolution 7 was untenable and would prevent the scheme from proceeding.

 

Resolved:-

 

1. That the following decisions of Cabinet be noted:

 

“1. That the extension for Porters Place Southend-on-Sea LLP budget period be approved until the revised Business Plan, budget and viability assessment is approved or 31st December 2022, whichever is the earlier.

 

2. That the LLP continue working with the Local Planning Authority on the Reserved Matters Application Phase 1a, until determination and thereafter until the revised Business Plan and updated viability assessment is approved on or before 31st December 2022, whichever is the earlier.

 

3. That the amended Annual Report and Financial Statements and auditors report for the LLP, year ending 31st March 2021 be noted and be submitted to Companies House, subject to no material changes being raised at the final audit sign-off.

 

4. That the Executive Director (Finance and Resources) be authorised to complete the South-East Local Enterprise Partnership (SELEP) back-to-back agreement with the LLP and authorise  ...  view the full minutes text for item 841.

842.

Vote of Thanks

Additional documents:

Minutes:

The Committee thanked the Chair for the able way in which he had conducted the business of the meetings over the municipal year.  The Chair took the opportunity to thank his Vice-Chair for deputising in his absence and the Committee and officers for their support.

 

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