Agenda and draft minutes

Venue: Council Chamber - Civic Suite. View directions

Contact: S. Tautz (Principal Democratic Services Officer) 

Media

Items
No. Item

258.

Apologies for Absence

Additional documents:

Minutes:

Apologies for absence were received from Councillor D Cowan (Substitute: Councillor L Hyde) Councillor T Cowdrey (Substitute: Councillor M Dent), Councillor F Evans (Substitute: Councillor J Moyies), Councillor J Lamb (no substitute), Councillor I Shead (no substitute) and Councillor M Terry (Cabinet Member).

 

 .

259.

Declarations of Interest

Additional documents:

Minutes:

The following interests were declared at the meeting:

 

(a)        Councillors S George, P Collins, I Gilbert and S Wakefield (Cabinet Members) - Interest in the called-in items; attended pursuant to the dispensation agreed at Council on 19 July 2012, under S.33 of the Localism Act 2011.

 

(b)        Councillor L Hyde - Minute 265 (Fees and Charges Update) - Voluntary youth group leader within Southend-on-Sea.

 

(c)        Councillor L Hyde - Minute 266 (Association of South Essex Local Authorities - Joint Committee) - Employer involved with Freeports.

 

(d)        Councillor A Jones - Minute 266 (Association of South Essex Local Authorities - Joint Committee) - Partner employed by a member organisation of the ASELA partnership.

 

(e)        Councillor R McMullan and Councillor P Collins (Cabinet Member) - Minute 265 (Fees and Charges Update) - Lobbied by residents with regard to the introduction of charges for Zone 3 car park within ward.

 

 

260.

Questions from Members of the Public pdf icon PDF 69 KB

Additional documents:

Minutes:

The Committee noted the responses of the Cabinet Member for Corporate Matters and Performance Delivery and the Cabinet Member for Public Protection, to questions presented at the meeting by David Webb.

 

 

261.

Minutes of the Meeting held on 7 July 2022 pdf icon PDF 269 KB

Additional documents:

Minutes:

Resolved:

 

That the minutes of the meeting of the Committee held on 7 July 2022 be confirmed as a correct record and signed.

 

262.

Corporate Plan pdf icon PDF 11 MB

Minute 190 (Cabinet Agenda Item No. 6 refers)

Called in by Councillors Cox and Davidson

Additional documents:

Minutes:

The Committee considered Minute 190 of the meeting of the Cabinet held on 26 July 2022, which had been called-in for scrutiny, together with a report of the Interim Executive Director (Strategy, Change and Governance) presenting the Council’s draft Corporate Plan for 2022 to 2026.

 

The Cabinet Member for Corporate Matters and Performance Delivery undertook to provide a written response to a question raised by a member of the Committee with regard to arrangements available at libraries within Southend-on-Sea offering support to residents in engaging with the Council, where digital systems might otherwise exclude service users.

 

In response to questions from members of the Committee, the Cabinet Member for Corporate Matters and Performance Delivery confirmed that he would be willing to review the text of the draft Corporate Plan around population and diversity (using data from the 2011 Census), the commitment of the Council to the enhancement and protection of the environment in the delivery of housing, and the recent declaration of a Cost of Living Crisis, to ensure that such matters were prominently reflected within the Corporate Plan.

 

Resolved:

 

That the following recommendation of the Cabinet be noted:

 

“That the draft Corporate Plan 2022-26, set out at Appendix 1 to the submitted report, be approved and the responsibility for any final changes prior to publication be delegated to the Chief Executive, in consultation with the Leader of the Council.”

 

Note: This is a Council Function

Cabinet Member: Councillor S George

 

263.

Corporate Risk Register pdf icon PDF 363 KB

Minute No. 191 (Cabinet Agenda Item No. 7 refers)

Called-in by Councillors Cox, Davidson and Woodley

Additional documents:

Minutes:

The Committee considered Minute 191 of the meeting of the Cabinet held on 26 July 2022, which had been called-in for scrutiny, together with a report of the Executive Director (Finance and Resources) presenting the updated summary Corporate Risk Register.

 

Resolved:

 

That the following decision of the Cabinet be noted:

 

“That the updated summary Corporate Risk Register and the position at July 2022, outlined in Appendix 1 to the submitted report, be noted.”

 

Note: This is an Executive Function

Cabinet Member: Councillor P Collins

 

264.

In-Depth Scrutiny Project - 'Enabling Councillors to be Effective' Final Report pdf icon PDF 81 KB

Minute No. 193 (Cabinet Agenda Item No. 9 refers)

Called-in by Councillors Cox and Davidson

Additional documents:

Minutes:

The Committee considered Minute 193 of the meeting of the Cabinet held on 26 July 2022, which had been called-in for scrutiny, together with a report of the Interim Executive Director (Strategy, Change and Governance) presenting the final report and recommendations of the joint In-Depth Scrutiny Project for 2021/22.

 

Resolved:

 

That the following decisions of the Cabinet be noted:

 

“1. That the recommendations arising from the in-depth scrutiny project, as set out in Appendix 1 to the submitted report, be approved.

 

2. That the budget implications arising from the recommendations of the in-depth scrutiny project be considered as part of current and future years’ budget processes prior to implementation.”

 

Note: This is an Executive Function

Cabinet Member: Councillor S George

 

265.

Fees & Charges Update pdf icon PDF 92 KB

Minute No. 197 (Cabinet Agenda Item No. 13 refers)

Called-in by Councillors Cox, Davidson and Woodley

Additional documents:

Minutes:

The Committee considered Minute 197 of the meeting of the Cabinet held on 26 July 2022, which had been called-in for scrutiny, together with a report of the Executive Director (Finance and Resources) presenting a selected range of new fees and charges, together with some targeted increases above the Consumer Prices Index, which were outside the scope of the Council’s delegated fees and charges policy.

 

The Cabinet Member for Highways, Transport and Parking undertook to provide a written response to a question raised by a member of the Committee, with regard to the service provided by the Council pursuant to the current and proposed fee for vehicle access onto a pedestrian zone.

 

In response to questions from members of the Committee, the Cabinet Member for Asset Management and Inward Investment confirmed that he would be willing to reconsider the proposed increases in group ticket prices for Southend Planetarium.

 

Resolved:

 

(1)        That the following recommendations of the Cabinet be noted:

 

“1. That the new fees and charges proposed for property and legal services, set out at Appendix 1a and the revisions to fees and charges shown in the schedule, set out at Appendix 1b to the submitted report, be approved.

 

2. That it not be the Council’s policy to introduce charging in the following very small car parks in Zone 3:

 

·             Eastwood Boulevard Car Park (Blenheim Park Ward).

·             Pargat Drive Car Park (Eastwood Park Ward).

·             Sutherland Boulevard Car Park (West Leigh Ward).

 

3. That any decision to implement charging in the Rayleigh Road Cark Park in Eastwood, as set out in the submitted report, will only occur after the appropriate governance process is followed.”

 

(2)        That, in accordance with Council Procedure Rule 39, the matter be referred to full Council for consideration

 

Note: This is a Council Function

Cabinet Members: Councillor S George and Councillor P Collins

 

266.

Association of South Essex Local Authorities - Joint Committee pdf icon PDF 129 KB

To receive the draft minutes of the meeting of the Joint Committee of the Association of South Essex Local Authorities (ASELA) held on 14 July 2022.

Additional documents:

Minutes:

The Committee received the draft minutes of the meeting of the Joint Committee of the Association of South Essex Local Authorities (ASELA), held on 14 July 2022.

 

In response to a suggestion from a member of the Committee, the Cabinet Member for Corporate Matters and Performance Delivery confirmed that he would be willing to consider the provision of a briefing for councillors around the benefits that the introduction of the Thames Freeport could bring to Southend-on-Sea.

 

Resolved:

 

That the draft minutes of the meeting of the Joint Committee of the Association of South Essex Local Authorities held on 14 July 2022, be noted.

 

Note: This is a Scrutiny function

267.

In-Depth Scrutiny Project 2022/23 - ‘Developing Strong Governance & Strengthening Joint Working between Councillors and Officers’

To receive an update on the progress of the in-depth scrutiny project for 2022/23.

 

Additional documents:

Minutes:

The Committee was reminded that, at its last meeting, it agreed that an in-depth scrutiny project be undertaken for the 2022/23 municipal year, on the theme of ‘Developing Strong Governance and Strengthening Joint Working between Councillors and Officers.’

 

It was reported that officers were currently developing the possible scope of the in-depth scrutiny project, so that this could be considered by the Project Team appointed by the Council for the project alongside the preparation of an appropriate project plan and work programme, which would be presented to the Committee in October 2022 for agreement. Members were advised that an initial meeting of the Project Team had been arranged for 28 September 2022.

 

Resolved:

 

That the report be noted.

 

Note: This is a Scrutiny function

 

 

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