Agenda and draft minutes

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Contact: Robert Harris - Committee Officer 

Items
No. Item

207.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Ayling, Borton, Bright, Jones and Van Looy.

208.

Declarations of Interest

Minutes:

·           Councillor Ayling

 

Place Scrutiny Committee – 8th July 2019

Minute 143 (Petition Against New Parking Charges - Referred by Council on 17th April 2019) and Minute 144 (Petition Relating to the High Street and Two Hours Free Parking - Referred by Council 17th April 2019) – Non-pecuniary interest: Handed the petitions at full Council;

 

Policy and Resources Scrutiny Committee – 11th July 2019

Minute 189 (Recruitment of Special Constables) – non-pecuniary – son is a Special Constable.

 

·           Councillor Borton

 

Licensing Committee C – 26th June 2019

Minute 105 (Revocation and Installation of Taxi Stand outside Southend Hospital) – Non-pecuniary interest:  Regular user of buses;

 

·           Councillor Beck

 

Cabinet – 25th June 2019

Minute 75 (Southend Town Centre & Seafront Public Spaces Protection Order) – non-pecuniary interest – owns a property within the boundary of the PSPO;

 

Policy & Resources Scrutiny Committee – 11th July 2019

Minute 199 (PSPO) – non-pecuniary interest – owns a property within the boundary of the PSPO;

 

·           Councillor Burzotta

 

Council – 18th July 2019

Agenda Item 35 (Opposition Business – Parking on Seafront and High Street Areas) – non-pecuniary interest – family business in multiple locations across the borough;

 

·           Councillor Chalk

 

Development Control Committee – 3rd July 2019

Minute 126 (18/00839/FUL - Land Rear of 106 to 112 High Street, Shoeburyness) – Non-pecuniary interest: Lives in the general area.

 

·           Councillor Collins

 

Development Control Committee – 5th June 2019

Minute 49 (19/00663/FUL – 28 Bellhouse Crescent, Leigh-on-Sea) – non-pecuniary interest – owners of property are known to him;

 

 

 

·           Councillor Cowan

 

Cabinet Committee – 6th June 2019

Minute 56 (Objections to Traffic Regulation Orders – Wells Avenue and Rochford Road) – Non-pecuniary interest: Worked with residents on the issues and presented concerns on their behalf;

 

Council – 18th July 2019

Agenda Item 34(a) (Notice of Motion: HRA Lundy Close) – non-pecuniary interest – has advised residents on planning procedures and rights of objection;

 

·           Councillor Cox

 

Council – 18th July 2019

Agenda Item 34 (Notice of Motion – Seaway Car Park Development - Disclosable Pecuniary Interest – family member is employed by Stockvale and is a business involved in discussions with regard to the development and lobbying of Councillors (withdrew).

 

·           Councillor Davidson

 

Policy and Resources Scrutiny Committee – 11th July 2019

Minute 186 (Cabinet Working Parties); Minute 187 (Housing Update); Minute 193 (Risk Register); Minute 196 (Debt Management) – non-pecuniary - Non-Executive Director South Essex Homes;

 

·           Councillor Dent

 

Policy and Resources Scrutiny Committee – 11th July 2019

Minute 185 (Southend Town Centre); Minute 199 (Seafront Public Spaces Protection Order) – non-pecuniary – lives near to the proposed PSPO area;

Minute 195 (Capital Outturn) – non-pecuniary – lives opposite a property mentioned in report;

 

·           Councillor K Evans

 

Policy & Resources Scrutiny Committee – 11th July 2019

Minute 189 (Special Constables) – non-pecuniary interest – member of Leigh Town Council;

 

·           Councillor Flewitt

 

Cabinet Committee – 6th June 2019

Minute 56 (Objections to Traffic Regulation Orders – Wells Avenue and  ...  view the full minutes text for item 208.

209.

Minutes of the Council held on Thursday 17th April 2019 pdf icon PDF 96 KB

Minutes attached

Minutes:

Resolved:-

 

That the Minutes of the Meeting held on 17th April 2019 be confirmed as a correct record and signed.

 

210.

Minutes of the Annual Council held Thursday 9th May 2019 pdf icon PDF 54 KB

Minutes attached

Minutes:

Resolved:-

 

That the Minutes of the Annual Meeting held on 9th May 2019 be confirmed as a correct record and signed.

 

211.

Minutes of the meeting of Appointments Council held Thursday 16th May 2019 pdf icon PDF 62 KB

Minutes attached.

Minutes:

Resolved:-

 

That the Minutes of the Appointments Meeting held on 16th May 2019 be confirmed as a correct record and signed.

 

212.

Minutes of the meeting of Extraordinary Council held Monday 3rd June 2019 pdf icon PDF 60 KB

Minutes attached.

Minutes:

Resolved:-

 

That the Minutes of the Extraordinary Meeting held on 3rd June 2019 be confirmed as a correct record and signed.

 

213.

Minutes of the Extraordinary Meeting of the Council held on Thursday 13th June 2019 pdf icon PDF 88 KB

Minutes attached

Minutes:

Resolved:-

 

That the Minutes of the Extraordinary Meeting held on 13th June be confirmed as a correct record and signed.

214.

Communications

Minutes:

(a) Minutes Silence

The Council stood for a one minutes silence as a mark of respect to Mrs Nora Goodman and Mr Christopher Bailey (former Councillors) who sadly passed away recently.

(b) Youth Mayor

The Worshipful the Mayor presented the badge of office to the new Youth Mayor, Mr Nathanial Whitehouse.

215.

Questions from Members of the Public pdf icon PDF 63 KB

Minutes:

The relevant Cabinet Members responded to written questions received from members of the public.

216.

Questions from Councillors pdf icon PDF 97 KB

Minutes:

The relevant Cabinet Members responded to written questions received from Councillors.

217.

Petition: Residents Parking Permits for Mariner House pdf icon PDF 44 KB

Prayer of Petition attached

Minutes:

Councillor Mitchell presented a petition on behalf of local residents concerning parking permits for Mariner House.

 

Resolved:

 

That, in accordance with Standing Order 15.7, the petition be referred to the Deputy Chief Executive (Place) to respond.

218.

Petition: Improve Street Lighting and Increase CCTV for Pleasant Road pdf icon PDF 580 KB

Prayer of the petition attached

Minutes:

Councillor Collins presented a petition on behalf of local residents for improved street lighting and increased CCTV coverage for the Pleasant Road area.

 

Resolved:


That, in accordance with Standing Order 15.7, the petition be referred to the Cabinet.

219.

Minutes of the meeting of Licensing Sub-Committee A held Thursday, 30 May 2019 pdf icon PDF 68 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

220.

Minutes of the meeting of Development Control Committee held Wednesday, 5 June 2019 pdf icon PDF 264 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

221.

Minutes of the meeting of Cabinet Committee held Thursday, 6 June 2019 pdf icon PDF 68 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

222.

Minutes of the meeting of Health and Wellbeing Board held Wednesday, 12 June 2019 pdf icon PDF 70 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

223.

Minutes of the meeting of Cabinet held Tuesday, 25 June 2019 pdf icon PDF 123 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations contained in Minutes 71, 74, 76, 82, 84, 89, 90 and 92, be approved.

224.

Minutes of the meeting of Licensing Committee held Wednesday, 26 June 2019 pdf icon PDF 54 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

225.

Minutes of the meeting of Licensing Sub-Committee C held Wednesday, 26 June 2019 pdf icon PDF 54 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

226.

Minutes of the meeting of Licensing Sub-Committee B held Wednesday, 26 June 2019 pdf icon PDF 50 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

227.

Minutes of the meeting of Cabinet Committee (PVX) held Thursday 27th June 2019 pdf icon PDF 56 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

228.

Minutes of the meeting of Licensing Sub-Committee A held Friday, 28 June 2019 pdf icon PDF 60 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

229.

Minutes of the meeting of Licensing Sub-Committee A held Monday, 1 July 2019 pdf icon PDF 44 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

230.

Minutes of the meeting of Development Control Committee held Wednesday, 3 July 2019 pdf icon PDF 103 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

231.

Minutes of the meeting of Licensing Sub-Committee A held Thursday, 4 July 2019 pdf icon PDF 64 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

232.

Minutes of the meeting of Special Cabinet held Monday, 8 July 2019 pdf icon PDF 59 KB

Minutes attached.

Minutes:

Resolved:


That the minutes of this meeting be noted and the recommendations contained in Minutes 134 and 136, be approved.

233.

Minutes of the meeting of Place Scrutiny Committee held Monday 8th July 2019 pdf icon PDF 89 KB

Minutes attached

Minutes:

Prior to consideration of Minute 152 (Request for waiting restrictions) the Deputy Leader (Transport, Capital and Inward Investment) made the following statement of clarification to the Council on how Councillor requests for traffic schemes are dealt with:

 

“Councillors will be aware that there has been some misinterpretation of comments I made at the close of a Traffic Regulation Working Party. I want to take the opportunity to clearly set out my position.

 

There is an agreed process from November 2018 for proposals to be considered by the Traffic Regulation Working Party/Cabinet Committee as and when they arise.

 

These schemes, whether originating from councillors, the public or officers, are assessed by officers with an appropriate report to the Working Party.

 

The Working Party/Cabinet Committee then decide whether they should progress or be deferred.

 

These schemes are then dealt with by the Highways team. They are progressed primarily in chronological order, subject to staff resources, budgets and safety consideration.

 

Every year more schemes are added to this list than the Highways team has the capacity and resource to complete. Inevitably, a significant backlog has built up.

 

I have asked officers to focus on the existing list of projects as a priority and determine what additional resources might be necessary to clear the backlog within a reasonable period.

 

New schemes that are required for safety or emergency reasons would of course continue to be assessed and processed by officers as usual. This is not a change to the overall process.

 

I would have thought that this would have been welcomed by my fellow Councillors as a way of dealing with this issue for the benefit of our local residents.”

 

Resolved:

That the minutes of this meeting be noted and the recommendations in Minutes 141, 145, 146, 150 and 152, be approved.

234.

Minutes of the meeting of People Scrutiny Committee held Tuesday 9th July 2019 pdf icon PDF 99 KB

Minutes to follow

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations contained in Minutes 160 and 167, be approved.

235.

Minutes of the meeting of Appeals Committee A held Wednesday 10th July 2019 pdf icon PDF 51 KB

Minutes to follow.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

236.

Minutes of the meeting of Policy and Resources Scrutiny Committee held Thursday 11th July 2019 pdf icon PDF 121 KB

Minutes to follow

Minutes:

Prior to consideration of Minute 184 (Revised Southend 2050 – Five Year Road Map) the Deputy Leader (Transport, Capital and Inward Investment) made the following statement to Full Council:

 

‘This new administration is a listening one, and we have heard the concerns of local businesses, residents and visitors in respect of a number of parking issues.

 

We have therefore given careful consideration to what changes could be made to help alleviate some of these concerns, and I would like to announce that we will be pursuing the four following initiatives as quickly as possible:

 

2a: Re-instatement of 1-hour parking in town centre car parks

 

As an administration we want to support the town centre whilst we consider how we implement many of the findings of the joint scrutiny project.

 

Firstly, we will be re-instating the 1-hour parking band in town centre car parks.

 

We will be doing this as quickly as possible, but we must of course comply with the necessary formalities, including altering the relevant parking orders, and the subsequent re-configuration of parking meters and changes to signage to reflect the new charges.

 

We expect this to be in place in October which will support local traders and shoppers in the run up to Christmas.

 

We estimate there will be a small loss in income of around £25,000 in this financial year which will be met from our contingency budget. However, we believe that this small investment will be worth it given the impact this will have on the vitality of the town centre.

 

We propose to build this change into next year’s budget.

 

In addition, the administration will also give consideration to re-introducing the one hour band to other car parks that currently have a two-hour minimum charge, such as Western Esplanade.

 

2b: To remove charges for non-resident blue badge holders

 

A decision to charge all non-resident blue badge holders for parking in our car parks was made as part of a previous budget decision.

 

Cabinet has reviewed this decision and have agreed to reverse this as soon as possible.

We will do this as quickly as possible, but we must of course comply with the necessary formalities, including altering the relevant parking order.

 

The loss in income is minimal and will be managed within existing budgets.

2c: Engaging of a third party supplier to follow through enforcement of Foreign Vehicles

 

It has been highlighted to me that the enforcement of Foreign Registered Vehicles has proved difficult as we do not have access to the European Vehicle Database. However; a company has been sourced who work with London boroughs and are willing to work with us. 

 

The administration will therefore ask officers to engage this company to pursue owners of foreign registered vehicles that commit civil contraventions in Southend-on-Sea on a commission only basis, with no costs to the council.

 

2d: Additional enforcement officers

 

We understand that there is an appetite for increased parking enforcement, particularly in the vicinity of schools for example.

 

In response to this, and  ...  view the full minutes text for item 236.

237.

Review of Members' Allowances pdf icon PDF 74 KB

Report of the Strategic Director (Legal & Democratic Services) attached

Additional documents:

Minutes:

The Council considered a report of the Strategic Director (Legal & Democratic Services) presenting the report and recommendations of the Joint Independent Remuneration Panel on Members’ Allowances for the Council.

 

Resolved:

 

1. That the Basic Allowance be set at £9,200 (rounded down from £9,204 so that the allowance payable for both Southend and Thurrock Councils is aligned.

 

2. That the Special Responsibility Allowances (SRAs) summarised in paragraph 31 of the JIPR report and the revised SRAs set out in paragraphs 32-40 of the report, be approved.

 

3. That the existing practice of not paying an SRA to Chairs of Working Parties, Panels and Task Forces, be reaffirmed.

 

4. That the existing practice of not paying an “acting-up” allowance to Councillors chairing committee meetings in the absence of the Chair or Vice-Chair, be reaffirmed.

 

5. That the allowance payable to the Independent Persons (paragraphs 49-52 of the JIRP report), be approved.

 

6. That, subject to the Members’ Allowances Scheme clarifying (in line with advice issued by the Office for Low Emission Vehicles), that electric/hybrid vehicles are to be treated in the same way as petrol and diesel cars for the purposes of the payment of mileage allowances, the existing provisions in the Members’ Allowances Scheme with regard to travelling and subsistence allowances, be reaffirmed.

 

7. That, subject to the Basic “Sitters” allowance being linked to the National Living Wage, the existing provisions in the Members’ Allowances Scheme with regard to the Dependants’ Carers’ allowance, be reaffirmed.

 

8. That the following indices be applied to the remuneration and allowances paid to Members of the Council:

 

(a)       Basic Allowance, Special Responsibility and Co-optees allowances to be indexed to the annual percentage salary increase for local government staff (at spinal point 49) to be implemented from the start of the municipal year, rather than the financial year, for which year it is applicable.

 

(b)       Mileage allowances to be updated by reference to the rates which apply to Council officers (HMRC rates).

 

(c)        Subsistence allowances to be updated by reference to the schemes which apply to Council officers.

 

(d)       Basic “sitters” allowance be linked to the National Living Wage.

 

9. That the existing Members’ Allowances Scheme be revoked and that the new Members’ Allowances Scheme 2019-2023, as set out in Appendix 2 to the submitted report, be approved and implemented on 1st August 2019.

238.

Notice of Motion - Climate Change pdf icon PDF 67 KB

Notice of Motion attached.

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

‘SOUTHEND-ON-SEA BOROUGH COUNCIL AND CLIMATE CHANGE

 

Council notesthe impacts of climate change which were considered in the Report on Global Warming, published by the Intergovernmental Panel on Climate Change in October 2018, that describes the enormous harm that a 2°C average rise in global temperatures is likely to cause compared with a 1.5°C rise; confirms that limiting Global Warming to 1.5°C may still be possible with ambitious action from national and sub-national authorities, civil society and the private sector; and states that all governments (national, regional and local) have a duty to act, and local governments that recognise this should not wait for their national governments to change their policies.

 

Furthermore, Council notes the recent statement  from Government that the target for zero emissions is to be set at 2050, and the IPCC’s finding that net-zero carbon dioxide emissions must be reached by 2030.  Strong policies to cut emissions also have associated health, wellbeing and economic benefits; and recognising this, a growing number of UK local authorities have already passed 'Climate Emergency' motions.

 

MOTION

Given the special situation of this Borough geographically, ecologically and environmentally, Southend-on-Sea Borough Council therefore declares a Climate Emergency requiring urgent action and commits to the following six actions, andin so doing calls on the Government to provide the powers, resources and help with funding to achieve them, and urges its local MPs to support this action and lobby Government accordingly -

1.    ensuring action is taken to achieve net-zero carbon by 2030 if not earlier for its activities, supporting and working with all other relevant agencies towards making the Borough zero carbon by that date and that all strategic decisions, budgets and approaches to planning decisions are aligned with a shift to zero carbon and achieving 100% clean energy across the Council’s full range of functions by 2030 if not earlier, as part of the Borough’s 2050 Vision;

2.    ensuring that this work is embedded within all political and senior officer leadership teams in all areas to effect the reduction, as rapidly as possible, of carbon emissions resulting from the Council’s activities, with any recommendations fully costed and that the Executive and Scrutiny Committees review Council policies, strategies and activities taking account of production and consumption emissions and produce an action plan within 12 months, together with budget actions and a measured baseline. This leadership to be led across the Council by key roles selected by the Chief Executive and the Cabinet.

3.    working with, influencing and inspiring partners across the Borough and region to help deliver this goal through all relevant strategies, plans and shared resources and sets up a Climate Change Partnership group, involving Councillors, residents, climate science and solutions experts, businesses and other relevant parties, and in particular the young people who will have to live with the consequences of our actions, to consider strategies and actions being developed by the  ...  view the full minutes text for item 238.

239.

Notice of Motion - Better Queensway pdf icon PDF 42 KB

Notice of Motion attached

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

‘Better Queensway Development

 

Better Queensway is the largest regeneration project that this Council has undertaken for many years, and has been supported by both administrations since it was started.

 

The rebuilding of better homes for our tenants in the multi-story blocks and providing at least 600 new affordable homes, as well as producing a boost for our town centre , is to be commended.

 

In the light of the National Housing Shortage, this Council resolves,

 

1. To fully support our partners Swan Housing Association to expedite commencement and completion of the project at an early stage thus supporting this Council’s 2050 ambition.

 

2. To deliver updates at least twice a year to elected members to ensure that progress is not impeded in any way.

 

3. To hold regular meetings with our tenants so that they are fully aware of the progress to date.

 

Proposed by:

 

Cllr Davidson and Cllr Garston 

 

Seconded By:

 

Cllr Boyd, Cllr Bright, Cllr Buck, Cllr Burzotta, Cllr Cox, Cllr Dear, Cllr Evans, Cllr Folkard, Cllr Garne, Cllr Habermel, Cllr Jarvis, Cllr McGlone, Cllr Moring, Cllr Nelson

Cllr Salter, Cllr Walker’

 

240.

Notice of Motion - Seaway Car Park Development pdf icon PDF 45 KB

Notice of Motion attached.

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

‘Seaway Car Park Development

 

A viable development on Seaway Car Park must satisfy the seafront’s parking needs. The proposed development comprises a 1370 seat multi-screen cinema, 10 restaurants, an 80 bedroom hotel, bowling alley and an amusement centre. Currently, there are 661 car parking spaces at Seaway Car Park. The proposals only contain provision for 555 car parking spaces.

 

This Council therefore resolves that it should:

 

1. Provide additional parking spaces either at, or in the immediate vicinity, of the proposed Seaway Car Park Development to meet the shortfall of parking spaces.

 

2. Be in addition to any proposed increase of spaces at Tylers Avenue/York Road Car Park.

 

Proposed By: Cllr Buck and Cllr Davidson

Seconded By            Cllr Boyd, Cllr Bright, Cllr Burzotta, Cllr Davidson, Cllr Dear, Cllr Evans, Cllr Folkard, Cllr Garne, Cllr Garston, Cllr Habermel, Cllr Jarvis, Cllr McGlone, Cllr Moring, Cllr Nelson, Cllr Salter, Cllr Walker’

241.

Notice of Motion - HRA Housing Lundy Close pdf icon PDF 36 KB

Notice of Motion attached.

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4, the following Notice of Motion, be referred to the Cabinet:

 

‘This Council resolves to:

 

"abandon the HRA Housing build intention as being entirely unsuited to the Lundy Close (Off Western Approaches) site and although supporting affordable housing entirely, notes that the Lundy Close residents have presented a coherent and logical case as to why this build should not happen".

 

Proposed by: Cllr Flewitt

Seconded by: Cllr McGlone

242.

Opposition Business - Parking on the Seafront and High Street Areas pdf icon PDF 65 KB

Minutes:

In accordance with Standing Order 19 the Conservative Group requested that parking on the seafront and High Street areas be debated this evening.  The proposals were tabled at the meeting.

 

During consideration of this matter the Deputy Leader (Transport, Capital and Inward Investment) stated that the Administration supports the general thrust of this Opposition Business.  However, he moved the following amendment which was seconded by the Leader of the Council and was unanimously supported by the Council:

 

‘The Council therefore resolves that Cabinet should consider a detailed report from officers on proposals numbered 1 and 3-7.

 

In respect of proposal 2, Cabinet should proceed as quickly as possible to reinstate the 1 hour parking charge band in the Town Centre car parks.’

 

Resolved:

 

1. That Cabinet considers a detailed report from officers on proposals numbered 1 and 3-7.

 

2. That In respect of proposal 2, Cabinet proceeds as quickly as possible to reinstate the 1 hour parking charge band in Town Centre car parks.

243.

Appointments to Committees, Working Parties, etc

Minutes:

Resolved:


1. That the Councillors set out on the attached list, as circulated at the meeting, be appointed as members and substitutes to the new Working Parties.

 

2. That the following changes to the appointments to Committees and Outside Bodies, be noted:

 

·         Councillor Mulroney to replace Councillor Wexham on the Development Control Committee;

·         Councillor Thompson to replace Councillor Mulroney on Appeals Committee B;

·         Councillor Wexham to replace Councillor Mulroney on the PSP Southend LLP;

·         Councillor Thompson to replace Councillor Mulroney on the Southend-on-Sea Forum Management Ltd;

·         Councillor Jarvis to replace Councillor Walker on the Southend Health and Wellbeing Board.

 

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