Agenda and draft minutes

Venue: Committee Room 4a - Civic Suite. View directions

Contact: Robert Harris (Princiapl Democratic Services Officer) 

Items
No. Item

9.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Cox and Nelson (no substitutes).

10.

Declarations of Interest

Minutes:

The following Councillors declared interests as indicated:

 

(a) Councillor Davidson – Agenda Items 4 and 5 (SEH – Receipt of Accounts and Review of Business Plan) – Disclosable non-pecuniary interest – Council appointed Member to the South Essex Homes Board (withdrew);

 

(b) Councillor Wakefield – Agenda Items 4 and 5 (SEH – Receipt of Accounts and Review of Business Plan) – non-pecuniary interest – has carried out works for SEH.

 

11.

Minutes of the meeting held on 25th September 2018 pdf icon PDF 54 KB

Minutes attached.

Minutes:

Resolved:


That the minutes of the meeting held on 25th September 2019 be confirmed as a correct record.

12.

South Essex Homes - Receipt of Accounts 2018/19 pdf icon PDF 76 KB

Report of the Executive Director (Finance and Resources) attached

Additional documents:

Minutes:

The Board considered a report from the Executive Director (Finance and Resources) presenting the financial statements of South Essex Homes Ltd for year ended 31 March 2019, together with the report of the auditors.

 

The Board asked a number of questions which were responded to by the representatives from South Essex Homes Ltd and Council officers.

 

Resolved:

 

That the financial statements of South Essex Homes Ltd for the year ended 31 March 2019, together with the report of their auditors, be noted.

13.

South Essex Homes - Review of Business Plan pdf icon PDF 77 KB

Report of the Executive Director (Finance and Resources) attached.

Additional documents:

Minutes:

The Board considered a report of the Executive Director (Finance and Resources) presenting the business plans for South Essex Homes Ltd for review.

 

The Board asked a number of questions which were responded to by representatives from South Essex Homes Ltd and Council officers. 

 

The Board noted that a new partnership agreement was currently under consideration and would be presented to the Shareholder Board for review prior to submission to the Cabinet.  This may require a special meeting of the Shareholder Board before consideration by Cabinet on 5th November 2019 (or Cabinet on 25th February 2019).

 

Resolved:

 

That the South Essex Homes Ltd Business Plan for 2017/18 to 2021/22, be noted.

14.

Southend Care - Receipt of Accounts 2018/19 pdf icon PDF 77 KB

Report of the Executive Director (Finance and Resources) attached.

Additional documents:

Minutes:

The Board considered a report of the Executive Director (Finance and Resources) presenting the financial statements of Southend Care Ltd for year ended 31 March 2019, together with the report of their auditors.

 

The Board asked a number of questions which were responded to by representatives from Southend Care Ltd

 

Resolved:

 

That the financial statements of Southend Care Ltd for the year ended 31 March 2019, together with the report of their auditors, be noted.

15.

Southend Care - Review of Business Plan pdf icon PDF 78 KB

Report of the Executive Director (Finance and Resources) attached.

Additional documents:

Minutes:

The Board considered a report from the Executive Director (Finance and Resources) presenting the business plans of Southend Care Ltd for review.

 

The Board asked a number of questions which were responded to by representatives from Southend Care Ltd.

 

Resolved:

 

That the Southend Care Ltd Business Plan for 2019/20 and the current 5 year financial forecast to 2024/25, be noted.

16.

Porters Place Southend LLP - Adoption of First Business Plan pdf icon PDF 131 KB

Report to follow

Additional documents:

Minutes:

The Board considered a report of the Strategic Director for Regeneration and Business Development presenting the new business plan for Porters Place Southend-on-Sea LLP.  The report also provided clarity and assurance concerning the Business Plan and highlighted the implications for the Council.

 

The Board asked a number of questions which were responded to by representatives from SWAN and Council officers.

 

Resolved:

 

1. That the Business Plan be recommended to Cabinet for approval, subject to the amendments at paragraph 3.8 and Section 2 set out in the confidential Appendix 2 (Part 2 report) being made in the Business Plan.

 

2. That the updated name of the joint venture (JV) to Porters Place Southend-on-Sea LLP, be noted.

 

3. That the Cabinet be recommended to authorise the Director of Regeneration and Business Development, in consultation with the Leader, to:

 

(a) Agree any non-material changes to any Business Plan presented by the JV whereupon any such matters shall be noted for information and reported to the following Shareholder Board.

 

(b) Approve, agree or action any necessary outcome or product of or from the Business Plan necessary to progress the Better Queensway regeneration project.

 

(c) Agree with the LLP the principles and process of establishing what constitutes the “final proposals” (as defined in the Partnership Agreement) that are to be submitted to the Council for approval prior to submission of the planning application.

 

 

17.

Governance Arrangements - Future Work Plan pdf icon PDF 67 KB

Report of the Executive Director (Finance and Resources) attached.

Minutes:

The Board considered the future work programme for the Shareholder Board.

 

The Executive Director (Finance and Resources) welcomed any other ideas or areas of shareholder interest which the Board would like to see come forward to future meetings.

 

Resolved:

 

That the Shareholder board work programme be noted.

18.

Exclusion of the Public

Minutes:

Resolved:-

 

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below, on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

19.

Porters Place Southend LLP - Business Plan Confidential Appendices 2 and 3

Confidential appendices attached.

Minutes:

Resolved:-

 

That the confidential appendices, be endorsed.

 

20.

Date and time of next meeting

Wednesday 26th February 2020 at 6.30pm

Minutes:

Wednesday 26th February 2020 at 6.30pm.

 

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