Agenda item

Better Queensway

Minutes:

The Cabinet received a report of the Deputy Chief Executive (Place) that sought approval of the final parameters for the Better Queensway regeneration project, including the proposed highways alignment, so as to commence procurement to secure a partner(s) to fund, develop and manage the scheme.

 

Resolved:-

 

1.  That the results of the public consultation be noted.

 

2.  That the plan in Appendix 4 of the submitted report be approved as the preferred indicative highways alignment for the regeneration area to be included in the procurement process.

 

3. That the approach to the planning application is adjusted so that the application is made by the partnership formed following procurement.

 

4. That the site indicated in Appendix 5 of the submitted report be included within the redline boundary for the procurement and that continuance of the Council’s income stream it derives from the site is placed as a requirement of the partnership.

 

5. That the site boundary, as per the plan in Appendix 6 of the submitted report, be agreed as the regeneration area for which a partner(s) is sought.

 

6. That the level of affordable housing provided on the site shall be required to be above the current 441 affordable units and that tenderers are required to put forward their proposition to increase this provision, demonstrating how this is viable.

 

7. That the updated procurement objectives, set out in section 7.3 of the submitted report, are agreed in principle to be used as the basis for the procurement and that the Deputy Chief Executive (Place) and the Deputy Chief Executive (People) shall each be individually authorised, in consultation with the Portfolio Holder for Culture, Tourism and the Economy, to refine and confirm the final wording of the objectives.

 

8. That the principle of a second lot “Lot 2” be agreed for inclusion in the procurement and that the Deputy Chief Executive (Place) and the Deputy Chief Executive (People) shall each be individually authorised, in consultation with the Director of Finance and Resources and the Portfolio Holder for Culture, Tourism and the Economy to agree its inclusion or exclusion in the procurement process and the final wording of the Lot 2 procurement documents.

 

9. That the Better Queensway Project Board be authorised to approve a variation of existing professional consultant contractual arrangements in accordance with Contracts Procedure Rules 9.2 to 9.4 to accommodate additional in-scope work in support of the project up to the sum of £427k.

 

10. That the Better Queensway Project Board be authorised to seek extensions of existing contractual arrangements under Contract Procedure Rules 9.5 and 9.6 in 12 month increments up to a maximum of 4 more years in accordance with the terms thereof and subject to the approved financial resources.

 

11. That the Better Queensway Project Board be authorised to purchase any further work necessary to support the Project which is either included in the scope or defined as out of scope of the current contracts from the contracted consultants via framework agreement call-offs in accordance with Contracts Procedure Rule 8.3 in line with the approved financial resources available.

 

12. That approval is given to commence procurement of a 30 year partnership to fund, develop and manage the Better Queensway regeneration project.

 

Reason for Decision

 

It is critical that the Council has an agreed, robust and transparent position on each of the matters presented in this report in order to shape the procurement documents and to ensure that the ambitions for the Queensway site are delivered through the partnership and in the delivery of the scheme. Establishing the right parameters for the procurement optimises the Council’s influence on the procurement and development process. It is also necessary to demonstrate the potential for a viable scheme to the market. Not reaching agreement on any of these matters risks delaying the procurement process and incurring additional project costs or drawing the project to a close before commencing procurement.

 

Other Options

 

As set out in the submitted report.

 

Note:- This is an Executive Function

Referred direct to the Place Scrutiny Committee

Executive Councillor: Councillor Holland

Supporting documents:

 

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