Agenda item

Better Queensway

Minutes:

The Committee considered Minute 743 of Cabinet held on 13th February 2018, which had been referred direct by Cabinet to the Scrutiny Committee, together with the report of the Deputy Chief Executive (Place).  This sought approval of the final parameters for the Better Queensway regeneration project, including the proposed highways alignment, so as to commence procurement to secure a partner(s) to fund, develop and manage the scheme.

 

In response to a question regarding Member involvement in the competitive dialogue process, the Executive Councillor for Culture, Tourism and the Economy gave her assurances that the Cabinet Members would have sight of the commercial terms set out in the procurement documentation.

 

Resolved:-

 

1.  That the following decisions of Cabinet be noted:

 

“1.  That the results of the public consultation be noted.

 

 2.  That the plan in Appendix 4 of the submitted report be approved as the preferred indicative highways alignment for the regeneration area to be included in the procurement process.

 

 3. That the approach to the planning application is adjusted so that the application is made by the partnership formed following procurement.

 

 4. That the site indicated in Appendix 5 of the submitted report be included within the redline boundary for the procurement and that continuance of the Council’s income stream it derives from the site is placed as a requirement of the partnership.

 

5. That the site boundary, as per the plan in Appendix 6 of the submitted report, be agreed as the regeneration area for which a partner(s) is sought.

 

6. That the level of affordable housing provided on the site shall be required to be above the current 441 affordable units and that tenderers are required to put forward their proposition to increase this provision, demonstrating how this is viable.

 

 7. That the updated procurement objectives, set out in section 7.3 of the submitted report, are agreed in principle to be used as the basis for the procurement and that the Deputy Chief Executive (Place) and the Deputy Chief Executive (People) shall each be individually authorised, in consultation with the Portfolio Holder for Culture, Tourism and the Economy, to refine and confirm the final wording of the objectives.

 

8. That the principle of a second lot “Lot 2” be agreed for inclusion in the procurement and that the Deputy Chief Executive (Place) and the Deputy Chief Executive (People) shall each be individually authorised, in consultation with the Director of Finance and Resources and the Portfolio Holder for Culture, Tourism and the Economy to agree its inclusion or exclusion in the procurement process and the final wording of the Lot 2 procurement documents.

 

 

9. That the Better Queensway Project Board be authorised to approve a variation of existing professional consultant contractual arrangements in accordance with Contracts Procedure Rules 9.2 to 9.4 to accommodate additional in-scope work in support of the project up to the sum of £427k.

 

10. That the Better Queensway Project Board be authorised to seek extensions of existing contractual arrangements under Contract Procedure Rules 9.5 and 9.6 in 12 month increments up to a maximum of 4 more years in accordance with the terms thereof and subject to the approved financial resources.

 

11. That the Better Queensway Project Board be authorised to purchase any further work necessary to support the Project which is either included in the scope or defined as out of scope of the current contracts from the contracted consultants via framework agreement call-offs in accordance with Contracts Procedure Rule 8.3 in line with the approved financial resources available.

 

12. That approval is given to commence procurement of a 30 year partnership to fund, develop and manage the Better Queensway regeneration project.”

 

2.  That, in accordance with Council Procedure Rule 39, the matter be referred to full Council for decision.

 

Note:- This is an Executive Function

Executive Councillor: Councillor Holland

Supporting documents:

 

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