Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions taken under Standing Order 46 in the library for information on officer delegated decisions that have been taken by council officers.

Earlier - Later

Decisions published

13/09/2018 - Apologies for Absence ref: 523    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

There were no apologies for absence.


13/09/2018 - Requests for Waiting Restrictions ref: 532    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The Cabinet Committee received a report of the Deputy Chief Executive (Place) that sought Members' approval to authorise the advertisement of the amendments and/or new waiting restrictions at the locations indicated in Appendix 1 to the report, in accordance with the statutory processes and, subject to there being no objections received following statutory advertisement, to arrange for the relevant orders to be sealed and implement the proposals. Having considered the views of the Traffic & Parking Working Party it was:

 

Resolved:

 

That the Deputy Chief Executive (Place) be authorised to publish the relevant statutory notice and undertake the necessary consultation for a traffic regulation order(s) for the following requests and, subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented:

 

(i)  Amend existing waiting restrictions and loading bays to create additional pay and display parking with the Town Centre Controlled Parking Zone.

(ii)  introduce waiting restrictions in turning area of Old School Court, Shoeburyness.

 

Reason for Decision

To mitigate for likelihood of traffic flows being impeded, to improve safety or increase parking availability.

 

Other Options

Each request needs to be considered on its individual merits and their impact on public safety, traffic flows or parking and wider impact on the surrounding network. Members may consider taking no further action if they feel it is appropriate.

 

Note:- This is an Executive Function

Eligible for call-in to Place Scrutiny Committee:

Cabinet Member: Councillor Moring


13/09/2018 - Oakwood Avenue - Request for Speed Control and Other Suggested Amendments to the Road Layout ref: 531    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The Cabinet Committee received a report of the Deputy Chief Executive (Place) concerning a petition from residents of Oakwood Avenue requesting measures to reduce the levels of traffic using the road and to reduce the current speed limit to 20mph.  having considered the views of the Traffic & Parking Working Party it was:

 

Resolved:

 

That consideration of this matter be deferred until the completion of the Kent Elm Highway works.

 

Reasons for Decision

To ensure any action is appropriate to the issue and results in a beneficial impact without negatively impacting on adjacent streets.

 

Other Options

As set out in the submitted report

 

Note:- This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Councillor Moring


13/09/2018 - Holland Road Area - Permit Parking Proposal ref: 530    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The Cabinet Committee received a report of the Deputy Chief Executive (Place) that appraised Members of the results of a consultation led by residents in Holland Road and Palmeira Avenue. The report also sought the appropriate way forward in respect of this matter.  Having considered the views of the Traffic & Parking Working Party, it was:

 

Resolved:

 

1.  That the residents be thanked for taking the time to undertake the surveys.

 

2.  That the proposal for a Permit Parking Area to be introduced into the streets illustrated on the plan attached to the report be included within an extension of the Cliffs Pavilion Permit Parking Area, and that the possibility of dual use “pay and display” and “permit parking bays” be maximised where appropriate.

 

3.  That t the Deputy Chief Executive (Place) be authorised to publish the relevant statutory notice and undertake the necessary consultation for a traffic regulation order(s) for the introduction of the proposals and that in the event of there being no unresolved objections, to confirm the Order as necessary and undertake the works.

 

4.  That all of those who responded to the survey and the petition be informed that a response to the formal, statutory consultation is also recommended.

 

Reason for Decision

To reflect the residents request and subsequent success in demonstrating support for parking controls

 

Other Options

Do nothing – parking problems will still be experienced.

 

Note:- This is an Executive Function

Eligible for call-in to Place Scrutiny Committee:

Cabinet Member: Councillor Moring


13/09/2018 - Hospital Area Controlled Parking Zone ref: 533    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The Cabinet Committee received a report of the Deputy Chief Executive (Place) that sought approval to authorise the Deputy Chief Executive (Place) to amend the existing Controlled Parking Zone around Southend Hospital to maximise the number of dual use “pay and display” and “permit parking bays” within the Zone.

 

Resolved:

 

1.   That the Deputy Chief Executive (Place) be authorised to publish the relevant statutory notice and undertake the necessary consultation for a traffic regulation order(s) to amend the existing Hospital Controlled Parking Zone to maximise the number of dual use “pay and display” and “permit parking bays” where possible and, subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented.

 

2.  That the charges for “pay and display” in dual use bays be set in line with the current levels namely “up to 2 hours - £2.10” and “up to 4 hours - £2.80”.

 

Reason for Decision

To reduce congestion and emissions while creating additional parking capacity during the daytime. 

 

Other Options

Retain existing operational rules and charges.  This will not reduce congestion in the area with hospital users seeking parking on street. Members may consider taking no further action if they feel it is appropriate.

 

Note:- This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Councillor Moring

Wards affected: (All Wards);


13/09/2018 - Request for Waiting Restrictions - Earls Hall Avenue ref: 534    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The Cabinet Committee received a report of the Deputy Chief Executive (Place) concerning a petition that had been received from residents of Earls Hall Avenue and Mayfield Avenue requesting a waiting restriction prohibiting parking at any time on the south side of Earls Hall Avenue form the access gates to the school to the driveway of No. 46 Earls Hall Avenue.  Having considered the views of the Traffic & Parking Working Party:

 

Resolved:

 

That consideration of any appropriate measures be deferred pending further information following the re-opening of the Southend High School for Boys after the school holidays.

 

Reasons for Decision

To ensure accurate information is available before taking any further action.

 

Other Options

As set out in the report

 

Note:- This is an Executive Function

Eligible for call-in to Place Scrutiny Committee:

Cabinet Member: Councillor Moring


13/09/2018 - Extension of Cliffs Pavilion Permit Parking Area ref: 529    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The Cabinet Committee received a report of the Deputy Chief Executive (Place) that sought approval to authorise the Deputy Chief Executive (Place)  to amend the existing Permit Parking Area to include the roads east of the Cliffs Pavilion, as shown on the plan attached to the report.  Having considered the views of the Traffic & Parking Working Party it was:-

 

Resolved:

 

1.  That the Deputy Chief Executive (Place) be authorised to publish the statutory notices and undertake the necessary consultation for the relevant traffic regulation order(s) to amend the existing Permit Parking Area to include the roads east of the Cliffs Pavilion, as shown on the plan attached to the report, including the provision of dual use “pay and display” and “permit parking bays” where possible and, subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented.

 

2.  That, subject to the inclusion of an “up to one hour” charge in the sum of £1.10 the proposed charging/payment bands for the pay and display parking in this area, as set out in Appendix 2 of the report be approved.

 

Reasons for Decision

To accommodate non-resident parking in a popular area which appears to be under-utilised by residents.

 

Other Options

Retain the current arrangements.  This option would retain under-utilised areas of the streets while parking pressure is placed on adjacent areas. Members may consider taking no further action if they feel it is appropriate.

 

Note:- This is an Executive Function

Eligible for call-in to Place Scrutiny Committee:

Cabinet Member: Councillor Moring


13/09/2018 - Members' Requests List ref: 528    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The Cabinet Committee received a report of the Deputy Chief Executive (Place) that appraised Members of the requests received from Members of the Council, together with officers’ recommendations relating to those requests.  Having considered the views of the Traffic & Parking Working Party it was:-

 

Resolved:

 

1.  That no further action be taken in respect of the following requests and that they be removed from the list:

 

(i)  Request Reference No. 18/01 - Introduce waiting restrictions Colbert Avenue opposite junctions.

(ii)  Request Reference No. 18/07 - Provide SLOW signs, The Broadway, Thorpe Bay.

 

2.  That the Deputy Chief Executive (Place) be authorised to publish the statutory notices and undertake the necessary consultation for the relevant traffic regulation order(s) in respect of the following requests and, subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented:

 

(i)  Request Reference No. 18/02 - Introduce waiting restriction in Crosby Road to reduce congestion;

(ii)  Request Reference No. 18/03 - Amend waiting restrictions Victoria Road Leigh, reduce junction protection and alter one side restriction to opposite side;

(iii)  Request Reference No. 18/05 - London Road, Boundary to Highlands Boulevard.  Amend limited waiting time to 2 hours.

(iv)  Request Reference No. 18/06 - Highlands Boulevard/Herschell Road junction with London Road.  Provide peak hour restriction on the west side of the road to deter congestion at the junction.

(v)  Request Reference No. 18/09 - Highlands Boulevard/Herschell Road junction with London Road.  Provide peak hour restriction on one side of the road to deter congestion at the junction.

 

3.  That in respect of Request Reference No. 17/35 (Introduction of accident prevention measures in Maya Close and Ness Road), the Deputy Chief Executive (Place) be authorised to implement the accident remedial measure asset out the recommendations in the technical note attached at Appendix 3 to the submitted report and undertake the necessary consultation for the provision of  Provide 4 parking bays in Ness Road east of its junction with Maya Close with limited waiting for a maximum of 20 minutes, and subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented:

 

4.  That in respect of Request Reference No. 17/46 (Introduction of one hour waiting restrictions in Thames Close to deter commuter parking), the Deputy Chief Executive (Place) be authorised to commence the survey of residents in the wider area on appropriate parking controls to deter commuter parking.

 

5.  That in respect of Request Reference No. 18/04 (Box Junction Cokefield Avenue/Hamstel Road), the Deputy Chief Executive (Place) be requested to introduce “Keep Clear” signs on the highway were appropriate and to investigate the possibility of relocating the bus stops in Cokefield Road and other suitable measures to reduce congestion at this location.

 

6.  That in respect of Request Reference No. 18/08 (Provide at any time waiting restrictions, Thorpe Hall Avenue, Acacia Drive), the location be monitored periodically and if congestion at the junction is witnessed, the Deputy Chief Executive (Place) be authorised to undertake the necessary consultation for the relevant traffic regulation order(s) to extend the existing waiting restriction prohibiting parking at any time for a further 10 metres northwards and, subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented:

 

7.  That in respect of Request Reference No. 18/10, the Deputy Chief Executive (Place) be requested to undertake a full safety audit of at this location, the results of which and any appropriate measures be submitted to the meeting of the Traffic & Parking Working Party and Cabinet Committee on 1st November 2018.

 

Reasons for Decision

To provide a rationalised and consistent management and decision-making process for all formal requests for highways and traffic management improvements by Ward Councillors via the Traffic & Parking Working Party and Cabinet Committee.

 

Other Options

Each request needs to be considered on its individual merits and their impact on public safety, traffic flows or parking and wider impact on the surrounding network. Members may consider taking no further action if they feel it is appropriate.

 

Note:- This is an Executive Function

Eligible for call-in to Place Scrutiny Committee:

Cabinet Member: Cllr Moring


13/09/2018 - Objections to Traffic Regulation Orders ref: 527    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The Cabinet Committee received a report of the Deputy Chief Executive (Place) that appraised Members of the representations that had been received in response to the statutory consultation for proposed Traffic Regulation Orders in respect of various proposals within the Borough. These included:

 

(i)  the introduction of limited waiting restrictions (3 Hrs No Return in 4 Hrs) on the south kerbline of westbound carriageway in Southchurch Boulevard;

(ii)  the introduction of a prohibition of waiting at any time in St Lukes Road at its Junction with Ely Road;

(iii)  the introduction of a prohibition of waiting at any time in Eastwood Road North 15m and 12m either side of its junction with Kenholme;

(iv)  the introduction of a prohibition of waiting from 11.00 am to 12.00 noon on the south side of Riviera Drive, between no. 76 Riviera Drive and *m west of its junction with Dalmatia Road;

(v)  the introduction of waiting restrictions and a parking places and permit parking zone in the area around Hartington Road/Pleasant Road;

(vi)  the introduction of limited waiting for I hour no return in 4 hours in Station Road, Westcliff on Sea; and

(vii)  the introduction of junction protection and permit parking controls in the roads around the Bailey Road area,

 

The report sought the Cabinet Committee's approval on the way forward in respect of all of these proposals, after having considered the views of the Traffic & Parking Working Party following consideration of all the representations that had been received in writing and at the meeting. Large scale plans of the proposals and photographs of the streets were displayed at the meeting.

 

Resolved:

 

1.  That the Deputy Chief Executive (Place) be authorised to confirm the Southend-on-Sea Borough Council (Various Roads) (Stopping, Waiting, Loading and Unloading Prohibitions and Restrictions, Parking Places and Permit Parking Zones)(Consolidation) Order 2016 (Amendment No. 9) Order 2018 with the exclusion of the proposed restrictions of Southchurch Boulevard and to arrange for the traffic regulation order to be sealed and the proposals implemented accordingly.

 

2.  That the Deputy Chief Executive (Place) be authorised to advertised an amended restriction to now provide limited waiting restrictions for 4 hours no return in 4 hours daily, together with a 7.5 tonne weight restriction in the same section of Southchurch Boulevard, and subject to there being no objections following statutory advertisement, to arrange for the order to be sealed and the proposals implemented:

 

3.  That the Deputy Chief Executive (Place) be authorised to confirm the Southend-on-Sea Borough Council (Various Roads) (Stopping, Waiting, Loading and Unloading Prohibitions and Restrictions, Parking Places and Permit Parking Zones)(Consolidation) Order 2016 (Amendment No. 10) Order 2018 subject to the following amendments:

 

(i)  the reduction of the ‘junction protection’ waiting restrictions in Eastwood Road North at its junction with Kenholme to 10m;

(ii)  the reduction of the ‘junction protection’ waiting restrictions in Kenholme at its junction with Eastwood Road North to 5 metres; and

(iii)  the exclusion of the proposed waiting restrictions in Riviera Drive

 

and to arrange for the traffic regulation order to be sealed and the proposals implemented accordingly.

 

3.  That the Deputy Chief Executive (Place) be authorised to confirm the Southend-on-Sea Borough Council (The Hartington Road Area Parking Management Scheme) (Zone HR) (Waiting Restrictions, Parking Places & Permit Parking Zone) Order 2018 as advertised and to arrange for the traffic regulation order to be sealed and the proposals implemented accordingly.

 

4.  That the Deputy Chief Executive (Place) be authorised to confirm the Southend-on-Sea Borough Council (Various Roads) (Stopping, Waiting, Loading and Unloading Prohibitions and Restrictions, Parking Places and Permit Parking Zones)(Consolidation) Order 2016 (Amendment No. 11) Order 2018 as advertised and to arrange for the traffic regulation order to be sealed and the proposals implemented accordingly.

 

5.  That no further action be taken in respect of the Bailey Road Area Residents Parking Scheme and that the Deputy Chief Executive (Place) be authorised to confirm the Southend-on-Sea Borough Council (Bailey Road Area Residents Permit Scheme) (Zone BR) (Prohibition of Waiting & Permit Parking Places) Order 2018 with the no waiting at any time restrictions set out in Appendix 2 only and to arrange for the traffic regulation order to be sealed and the proposals implemented accordingly.

 

Reason for Decision

The proposals aim to improve the operation of the existing parking controls to contribute to highway safety and to reduce congestion.

 

Other Options

Each proposal needs to be considered on its individual merits and their impact on public safety, traffic flows or parking and wider impact on the surrounding network. Members may consider taking no further action if they feel it is appropriate.

 

Note:- This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Councillor Moring


13/09/2018 - Minutes of the meeting held on Thursday 21st June 2018 ref: 525    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

Resolved:  That the Minutes of the Special Meeting held on Thursday 21st June 2018 be received, confirmed as a correct record and signed.


13/09/2018 - Minutes of the Meeting held on Thursday 5th July 2018 ref: 526    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

Resolved:  That the Minutes of the Special Meeting held on Thursday 5th July 2018 be received, confirmed as a correct record and signed.


13/09/2018 - Declarations of Interest ref: 524    Recommendations Approved

Decision Maker: Cabinet Committee

Made at meeting: 13/09/2018 - Cabinet Committee

Decision published: 21/09/2018

Effective from: 13/09/2018

Decision:

The following interests were declared at the meeting:

 

(a)  Councillor Arscott – Agenda Item No. 5 (Objections to Traffic Regulation Orders – Bailey Road Area Residents Parking Scheme) – Non-pecuniary interest: Patient of Highlands Surgery;

 

(b)  Councillor Flewitt – Agenda Item No. 11 (Oakwood Avenue – Request for Speed Control and Other Suggested Amendments to the Road Layout) – Non-pecuniary interest: Worked on the closure of Brendon Way, which was mentioned in the debate;

 

(c)  Councillor J Garston – Agenda Item No. 7 (Cliffs Pavilion Permit Parking Area) – Disqualifying non-pecuniary interest: Lives in one of the Roads affected by the proposals;

 

(d)  Councillor Hadley – Agenda Item No. 6 (Members’ Request List – Ref no. 17/35: Introduction of accident prevention measures in Maya Close and Ness Road) – Non-pecuniary interest: Freehold owner 23, 23a, 25 and 25a Ness Road;

 

(e)  Councillor Moring – Agenda Item No. 6 (Members’ Request List – Ref no. 18/08: Provide no waiting at any time restrictions in Thorpe Hall Avenue/Acacia Drive) – Non-pecuniary interest: Lives in the vicinity of the junction;

 

(f)  Councillor Van Looy – Agenda Item No. 5 (Objections to Traffic Regulation Orders – Southchurch Boulevard) – Non-pecuniary interest: Patient of the Doctor’s Surgery in Southchurch Boulevard; and

 

(g)  Councillor Van Looy – Agenda Item No. 5 (Objections to Traffic Regulation Orders – St Lukes Road) – Non-pecuniary interest: Lives in the vicinity.


18/09/2018 - The Journey of the Child Annual Report ref: 500    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) presenting ‘The Journey of the Child’ end of year report covering the 2017/18 financial year.

 

Resolved:

 

That the end of year report, following a previous agreement to a consolidated approach to Children’s Services reporting, be approved.

 

Reasons for Decision:

 

The overarching report allows for a more holistic oversight of service delivery and gives senior managers and Members an ability to see the overall impact for the Council of the work of the Children’s Service.

 

Other Options:

 

To continue reporting with individual reports through the Cabinet cycle.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Cllr Boyd

Wards affected: (All Wards);

Lead officer: John O'Loughlin


18/09/2018 - Monthly Performance Report ref: 514    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

Resolved:

 

That the submitted report be noted.

 

Note: This is an Executive Function

Eligible for call-in to all three Scrutiny Committees

Cabinet Member: as appropriate to the item


18/09/2018 - Apologies for Absence ref: 521    Information Only

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

There were no apologies for absence.


18/09/2018 - Mid and South Essex Sustainability & Transformation Partnership - Opposition Motion ref: 511    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) updating Members on the Mid and South Essex Sustainable & Transformation Partnership (STP) proposals, considered at the Council meeting on 19th July 2018.

 

Resolved:

 

1. That the resolution made by the Council at its meeting on 19 July 2018 where the Council unanimously agreed that the People Scrutiny Committee should “give due consideration to referral to the Secretary of State, taking these objections and other relevant factors into account” (as set out in Appendix 2 to the submitted report), be noted.

 

2. That it be noted that this is a matter for People Scrutiny Committee to make a formal response to or make a referral to the Secretary of State.

 

3. That it be noted that there will be a further report to People Scrutiny Committee providing details on the process for making a referral and that People Scrutiny Committee refer the matter to Full Council for a final decision.

 

Reasons for decision:

 

To receive an update in connection with the process for responding to the STP proposals.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Cllr Salter


18/09/2018 - Notice of Motion from Council, 19th July 2018 - Motor Neurone Disease Charter ref: 494    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

At the meeting of Council held 19th July 2018, Members received a notice of motion calling on the Council to adopt the Motor Neurone Disease (MND) charter.

 

This had been proposed by Councillor Ware-Lane and seconded by Councillor Cox.

 

Resolved:

 

That the Motor Neurone Disease (MND) Charter be adopted.

 

Reasons for Decision:

 

To respond to the notice of motion.

 

Other Options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Cllr Salter


18/09/2018 - Minutes of the Senior Managers Pay Panel held Tuesday 17th July 2018 ref: 518    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered the recommendations of the Senior Managers Pay Panel held on 17th July 2018.

 

Resolved:

 

That a pay award of 2% be applied to the Council’s senior management grades for 2018/19 with effect from 1st April 2018.

 

Note: This is an Executive Function

Eligible for call-in to: Policy and Resources Scrutiny Committee

Cabinet Member: Cllr Lamb


18/09/2018 - Quarter One Treasury Management Report - 2018/19 ref: 509    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Chief Executive covering the treasury management activity for the period April 2018 to June 2018 and compliance with the treasury management strategy for that period.

 

Resolved:

 

1. That the Quarter One Treasury Management Report for 2018/19, be approved.

 

2. That it be noted that the Treasury management activities were carried out in accordance with the CIPFA (The Chartered Institute of Public Finance and Accountancy) Code of Practice for Treasury Management in the Public Sector during the period from April to June 2018.

 

3. That it be noted that the loan and investment portfolios were actively managed to minimise cost and maximise interest earned, whilst maintaining a low level of risk.

 

4. That it be noted that £0.826m of interest was earned during this three month period at an average rate of 4.90%. This is 4.54% over the average 7 day LIBID (London Interbank Bid Rate) and 4.40% over the average bank rate. The breakdown of this overall investment position is set out in section 8 of the submitted report.

 

5. That it be noted that the level of borrowing from the Public Works Loan Board (PWLB) (excluding debt relating to services transferred from Essex County Council on 1st April 1998) remained at the same level of £227.8m (HRA: £77.0m, GF: £150.8m) during the period from April to June 2018.

 

6.  That it be noted that during the quarter the level of financing for ‘invest to save’ schemes decreased from £8.74m to £8.72m.

 

Reasons for decision:

 

The CIPFA Code of Practice on Treasury Management recommends that Local Authorities should submit reports regularly.  The Treasury Management Policy Statement for 2018/19 sets out that reports would be submitted to Cabinet quarterly on the activities of the treasury management operation.

 

Other options:

 

There are many options available for the operation of the Treasury Management function, with varying degrees of risk associated with them. The Treasury Management Policy aims to effectively control risk to within a prudent level, whilst providing optimum performance consistent with that level of risk.

Note: This is an Executive Function

Eligible for call-in to: Policy & Resources Scrutiny Committee

Cabinet Member: Cllr Lamb

Wards affected: (All Wards);

Lead officer: Joe Chesterton


18/09/2018 - Council Debt Position to 31 July 2018 ref: 516    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Chief Executive setting out the current position on the outstanding debt to the Council as at 31st July 2018.


Resolved:

 

1. That the current outstanding debt position as at 31st July 2018 and the position of debts written off to 31st July 2018 as set out in Appendices A and B of the submitted report, be noted.

 

2. That the write offs, greater than £25,000, as detailed in Appendix B, be approved.

 

Reason for decision:

 

All reasonable steps to recover the debt have been taken and therefore where a write-off is recommended it is the only course of action available.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call in to: Policy and Resources Scrutiny Committee

Cabinet Member: Cllr Lamb

Wards affected: (All Wards);

Lead officer: Joe Chesterton


18/09/2018 - Maximising the use of Technology - Smart City and Digital Futures Agenda ref: 505    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered the draft report on the findings of the scrutiny project entitled ‘Maximising the Use of Technology through the Smart City and Digital Futures Agenda’.

 

Resolved:

 

1. That the report and conclusions from the in depth scrutiny project, detailed at Section 4 of the submitted report, be approved.

 

2. That the SMART City agenda and its associated programme 2017/20 be taken forward through the People Management, Accommodation and Digital Strategy Working Party, chaired by the Cabinet Member for Digital Futures.

 

3. That the Council takes steps to make more effective use of data it has or generates as a tool for intelligent decision making, policy making and commissioning.  Steps to include the development of a corporate data warehouse and the inclusion of Business Intelligence and Analytics as a core component of the functionality of the proposed Intelligence Hub.  This resolution is likely to see the formal involvement of academia, e.g. the University of Essex.

 

4. That the Digital Futures Service continues to progress the proof of concept data driven automation of strategies in response to real time events, e.g. traffic congestion or poor air quality or through the CISCO KINETIC platform.

 

Reasons for decision:

 

To progress a SMART agenda for the borough.  Failure to progress this agenda would be remiss on the Council’s part and ultimately disadvantage the borough in a number of ways.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Cllr Moring

Wards affected: (All Wards);

Lead officer: Tim Row


18/09/2018 - Connecting Communities Scrutiny Report ref: 504    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Chief Executive presenting the draft report on the findings of the scrutiny project entitled ‘Connecting Communities to avoid isolation’.

 

Resolved:

 

1. That the report and conclusions from the in depth scrutiny project set out at Appendix 1 to the submitted report, be endorsed.

 

2. That it be noted that approval of any recommendations with budget implications will require consideration as part of future years’ budget processes prior to implementation.

 

Reasons for decision:

 

As set out in the submitted report.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Salter

Wards affected: (All Wards);

Lead officer: Fiona Abbott


18/09/2018 - Annual Public Health Report - Referred Back from People Scrutiny Committee, 10th July 2018 ref: 495    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) on the reference back of Minute 56 by the People Scrutiny Committee on 10th July 2018 for further consideration “to look at the impact of unemployment on mental health.”

 

Resolved:

 

That the previous decision of the Cabinet to note the content and recommendations of the 2017 Annual Report of the Director of Public Health be reaffirmed, with the addition of the proposals set out in paragraph 3.4 of the submitted report, which further reinforce the recommendations contained in the Annual Report.

 

Reason for decision:

 

To respond to the reference back from People Scrutiny Committee.

 

Other Options:

 

None.

 

Note: This is an Executive Function

Not eligible for call-in as the matter has already been the subject of the call-in procedure.

Cabinet Member: Cllr Salter

Wards affected: (All Wards);

Lead officer: Krishna Ramkhelawon


18/09/2018 - Annual Comments, Compliments and Complaints Report ref: 498    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Chief Executive providing performance information about comments, complaints and compliments received across the Council for 2017-18.

 

Resolved:

 

That the Council’s performance in respect of comments, complaints and compliments for 2017-18 be noted and the report at Appendix A to the submitted report be referred to each Scrutiny Committee and the reports at Appendix B and Appendix C be referred to the People Scrutiny Committee.

 

Reasons for Decision:

 

To note the Council’s performance in respect of comments, complaints and compliments for 2017-18.

 

Other options:

 

None.

 

Note: This is an Executive Function

Referred direct to the relevant Scrutiny Committees.

Cabinet Member: Cllrs Lamb, Cox and Boyd (as appropriate).

 

 

Wards affected: (All Wards);

Lead officer: John Williams


18/09/2018 - Regulation of Investigatory Powers Act ref: 506    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Chief Executive on the Council’s use of the surveillance powers available to it under the Regulation of Investigatory Powers Act 2000 (“RIPA”) during the financial year 2017/18 and provided an update on staff training on RIPA and the Council procedures relating to the use of social networking sites.

 

Resolved:

 

1.  That it be noted that the Council has not used the surveillance powers available to it under RIPA between 1st April 2017 and the 31st March 2018 and neither has it used any covert human intelligence sources during this period.

 

2. That the changes to the Council’s “Policy and Procedures for undertaking Directed Covert Surveillance and the use of Covert Human Intelligence Sources” as set out in Appendix 1 to the submitted report, be approved.

 

Reason for decision:

 

To comply with the Home Office Codes of Practice and the Office of Surveillance Commissioner’s Guidance on RIPA.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: Policy & Resources Scrutiny Committee

Cabinet Member: Cllr Lamb

Wards affected: (All Wards);

Lead officer: John Williams


18/09/2018 - Exclusion of the Public ref: 520    Information Only

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.


18/09/2018 - Feed and Food Safety Plan ref: 508    For Determination

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (Place) which sought agreement to the Official Feed and Food Control Service Plan 2018-19 required by the Food Standards Agency.

 

Recommended:

 

That the official Feed and Food Control Service Plan 2018-19, as set out in Appendix 1 to the submitted report, be approved.

 

Reasons for Decision:

 

To comply with the Food Standards Agency Framework Agreement.

 

Other options:

 

None.

 

Note: This is a Council Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Cllr Flewitt

Wards affected: (All Wards);

Lead officer: Carl Robinson


18/09/2018 - Minutes of the Meeting held on Tuesday 19th June 2018 ref: 492    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

Resolved:-

 

That the Minutes of the Meeting held on Tuesday 19th June 2018 be confirmed as a correct record and signed.


18/09/2018 - Declarations of Interest ref: 522    Information Only

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

Councillor Salter declared a non-pecuniary interest in Agenda Item No. 7. (Mid and South Essex Sustainability & Transformation Partnership – Opposition Motion) on the grounds that her husband is a consultant vascular surgeon at Southend Hospital, her daughter is a doctor in Basildon and her son-in-law is a GP within the Borough.


18/09/2018 - SO46 Confidential Report ref: 519    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018


18/09/2018 - Standing Order 46 Report ref: 510    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

Resolved:

 

That the submitted report be noted.

 

Note: This is an Executive Function

Eligible for call-in to the relevant Scrutiny Committees as appropriate to the item

Cabinet Member: As appropriate to the item.


18/09/2018 - Centenary Fields ref: 515    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (Place) setting out the potential implications on future maintenance and improvement of Southend Cliffs Gardens that might result as a consequence of dedicating the gardens to Fields in Trust as part of the Centenary Fields Programme.

 

Resolved:

 

1. That the application to dedicate the Southend Cliff Gardens to Fields in Trust, be approved.

 

2. That, if the application is successful, it be noted that the Council may be restricted from future changes to the gardens.

 

3. That the responsibility for agreeing the final detailed area of the Southend Cliff Gardens to be dedicated as a Centenary Field be delegated to the Deputy Chief Executive (Place) in consultation with the appropriate Cabinet Member.

 

4.  That the allocation of £10,000 from the contingency for the investment in any procurement memorabilia, be noted.

 

Reasons for decision:

 

To represent the Borough’s formal support to the Royal British Legion and Fields in Trust to honour the memory of the millions who lost their lives in World War 1.

 

Other Options:

 

Not to participate in the Centenary Fields programme at all or dedicate an alternative site.

 

Note: This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Cllr Salter

Wards affected: (All Wards);

Lead officer: Scott Dolling


18/09/2018 - Housing and Homelessness Strategy ref: 512    For Determination

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) on progress to date in the development of the Housing Strategy.

 

Resolved:

 

1. That the progress to date in the development of the strategy, including its identified aims and emerging actions, be endorsed.

 

2. That the proposals to jointly undertake consultation with the Local Plan programme, be endorsed.

 

3. That, following the conclusion of the consultation, the draft final strategy document and accompanying action plan be submitted to Cabinet in November 2018.

 

Reasons for Decision:

 

To jointly develop and undertake consultation on the Housing Strategy with other key programmes of work being pursued by the Council, notably Southend 2050 and the Local Plan.

 

The joint development will support synergy across key streams of council activity and ensure that priorities and expectations over the next few years are consistently framed.

 

Other options:

 

To pursue consultation independently of the work being undertaken with the Local Plan.  This option has been rejected given the importance of housing and the Local Plan.

 

Note: This is an Executive Function

Eligible for call-in to: Policy & Resources Scrutiny Committee

Cabinet Member: Cllr Cox

Wards affected: (All Wards);

Lead officer: Sharon Houlden


18/09/2018 - Senior Management Arrangements ref: 496    For Determination

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

The Cabinet considered a report of the Chief Executive setting out proposed changes to the senior management arrangements of the Council.

 

Recommended:

 

1. That the revised structure at Senior Management level, as set out in Appendix 1 to the submitted report, including the deletion of the Department of the Chief Executive, be approved.

 

2. That it be noted that the appropriate changes to the Senior Management Appraisal System will also be made to reflect this new structure.

 

3. That it be noted that the Senior Managers Pay Panel will consider senior management salaries in the context of these changes and current market conditions and will make recommendations to Cabinet in this respect at the November meeting.

 

Reasons for Decision:

 

To refocus the senior leadership of the organisation in order to deliver the Southend 2050 ambitions.

 

Other options:

 

None – maintaining the current senior management arrangements will impede the Council’s transition to a modern agile organisation equipped to face future challenges.

 

Note: This is a Council Function

Eligible for call-in to: Policy & Resources Scrutiny Committee

Cabinet Member: Cllr Lamb

Wards affected: (All Wards);

Lead officer: Alison Griffin


18/09/2018 - Fees and Charges Policy ref: 513    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Chief Executive on proposals for the introduction of a fees and charges policy for services to allow for the setting of fees and charges.

 

Recommended:

 

1. That the fees and charges policy set out in Appendix 1 to the submitted report, be approved.

 

2. That the existing delegation in Paragraph 3.2(k) in Part 2, Schedule 3 of the Constitution be deleted and replaced with the following wording:

 

To set fees and charges in their areas of responsibility (save for parking charges) including making in year changes subject to:

 

·         Compliance with the Council’s Fees & Charges Policy;

·         Compliance with all legal requirements relating to the setting of statutory and discretionary fees and charges, including undertaking any necessary public consultation and assessing the equality impacts; and

·         Prior consultation with the Council’s Director of Finance & Resources and the relevant Cabinet Member”

 

and that Article 4.02(2) be amended as follows:

 

“To approve and adopt the Council’s Budget.

 

(The Budget includes the allocation of financial resources to different services and projects, proposed contingency funds, setting fees and charges (save that fees and charges, other than parking charges, can be set by Chief Officers in accordance with paragraph 3.2(k) in Part 3 Schedule 3), the Council Tax Base, setting the Council Tax and decisions relating to the control of the Council’s borrowing requirement, investments, the control of capital expenditure and the setting of virement limits).”

 

Reasons for decision:

 

Part of the process of maintaining a balanced budget includes a requirement to consider the contribution that fees and charges make towards that aim.  The adoption of a fees and charges policy will assist in that requirement.

 

Other options:

 

None

 

Note: This is a Council Function.

Eligible for call-in to: All Scrutiny Committees

Cabinet Member: Cllr Lamb

 

Wards affected: (All Wards);

Lead officer: Joe Chesterton


18/09/2018 - Access, Parking and Transport Strategy for Southend ref: 497    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (Place) updating Members on the recently produced Borough-wide parking and access strategy and subsequent strategy.

 

Recommended:

 

1. That the strategy be broadened to include a range of transportation related issues and be known as the Access, Parking and Transport Strategy for Southend (APT).

 

2. That a new Access, Parking and Transport Working Party be established to be chaired by the Cabinet Member for Infrastructure to replace the Public Transport and Buses Working Party (including the new terms of reference, as set out at Appendix 2 to the submitted report).

 

3. That a complementary adjustment to the terms of reference of the Traffic and Parking Working Party (as set out in Appendix 3 to the submitted report) be made, which will be known as the Traffic Regulations Working Party.

 

4. That the implementation plan identified in the strategy be progressed as a package of pilot projects.  The new Access, Parking and Transport Working Party to receive reports, previews and updates on these pilots.

 

5. That consultation be undertaken on the Borough-wide Parking and Access Strategy as set out in paragraph 6.6 of the submitted report.

 

6.  That the Strategy be implemented and to maintain the impetus a dedicated resource is required.  This would consist of a project manager and a transport or suitably qualified highways engineer.  The funding estimated to be in the region of £125,000 to be met from the Business Transformation Reserve.

 

Reasons for Decision:

 

To address a key issue for the borough which is transport and travel and to improve resilience.  The recommendations also complement the work being undertaken on Southend 2050 and South Essex 2050 and a number of other Council strategies either recently published or currently being prepared.

 

Other options:

 

Do nothing or proceed with ad-hoc solutions as and when issues arise.  These options would lead to a reduction in the effectiveness and operation of the transport within the borough affecting its economic viability and quality of life for residents.

 

Note: This a Council function.

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Cllr Moring

Wards affected: (All Wards);

Lead officer: Peter Geraghty


18/09/2018 - Outcomes Key Stage 2 & Key Stage 4, Annual Report ref: 501    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 25/10/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) presenting the high level un-validated performance outcome for all Southend schools at all key stages following the summer tests and examinations in 2018.

 

Resolved:

 

That the overall performance of Southend schools at each of the key stages, in particular relative to the emerging national benchmarks, be noted.

 

Reasons for decision:

 

To note the overall performance of Southend schools.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Cllr Boyd

Wards affected: (All Wards);

Lead officer: Brin Martin


18/09/2018 - 0-19s Framework - Delivering Better Outcomes for Children's Health Services ref: 502    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) providing:

 

·         An update on the Council’s vision for developing an integrated children’s service (0-19s Model) which delivers better outcomes for children and families through more effective services and improved pathways; and

·         An update on the recommissioning of the 0-5 Service (Health Visiting), including feedback from a public consultation.

 

Resolved:

 

1. That the creation and development of an integrated children’s service (0-19s Model), be approved.

 

2. That the 0-5 Service (Health Visiting) be brought in-house from 1st April 2019, alongside the in-house 5-19 Service (School Nursing), to form the core of the 0-19s Model.

 

3. That authority be delegated to the Deputy Chief Executive (People), in consultation with the Cabinet Member for Health & Wellbeing and the Director of Public Health, to finalise the structure and mobilisation of the 0-19s Model (including bringing the 0-5 service in-house).

 

Reasons for decision:

 

The creation of a 0-19 Model (with an in-house Health Visiting service) would improve integration with other children’s services commissioned by the Council and Southend Clinical Commissioning Group (SCCG) and provide the Council with direct control over the quality and delivery of the service.  This would deliver enhanced outcomes for children and families in Southend.

 

Other options:

 

No change – recommission an outsourced 0-5 Service and do not create a 0-19s Model.  This would represent a wasted opportunity to improve outcomes for children and families and improve service integration. There are concerns that prospective bidders may not have bid for this service given the available budgets

 

Commission an outsourced 0-19 Service (comprising Health Visiting and School Nursing). This would represent a wasted opportunity to improve service integration with in-house services.

 

Jointly commission an outsourced 0-19 Service, which includes SCCG-commissioned services (Children’s Community Services and Community Paediatrics). This does not align with SCCG priorities at this time and would not be deliverable within available timescales.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Cllr Salter

Wards affected: (All Wards);

Lead officer: Jacqui Lansley


18/09/2018 - Annual Senior Information Risk Owner (SIRO) Report ref: 499    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 18/09/2018

Decision:

The Cabinet considered a report of the Chief Executive providing a summary of the Council’s key actions in regard to information governance and management during 2017/18.

 

Resolved:

 

1. That the SIRO’s report on Information Governance in Section 4, of the submitted report, for 2017/18 be noted.

 

2. That the key actions taken during 2017/18, and the opportunities and challenges for 2018/19, be noted.

 

Reasons for Decision:

 

To note the SIRO’s report on Information Governance and the key actions taken during 2017/18.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: Policy & Resources Scrutiny Committee

Cabinet Member: Cllr Lamb

Wards affected: (All Wards);

Lead officer: John Williams


18/09/2018 - Minutes of the Meeting of the School Places Working Party held on Tuesday, 12th June, 2018 ref: 517    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

The Cabinet considered the recommendations of the School Places Working Party held on 12th June 2018 regarding the future delivery of school places in relation to continued expansion need beyond 2021.

 

Resolved:

 

That the following recommendations of the Working Party be approved:

 

1.  The continuation of the current agreed expansions with all secondary schools.

 

2. That a paper be developed, outlining pro’s and con’s on potential challenges, growth and options around how to deliver future school places in relation to continued expansion need beyond 2021 and future delivery of places across all phases due to housing growth in the area and linked to the Local Plan.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Cllr Boyd

 


18/09/2018 - Fire Safety Report ref: 493    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (Place) setting out the progress in delivering the Council’s Fire Safety Review, which was established following the Grenfell Tower fire on 14th June 2017.

 

Resolved:

 

1.  That the work undertaken by the Council and South Essex Homes with respect to Fire Safety, be noted and endorsed.

 

2. That the Council’s initial response to the Independent Review of Building Regulations and Fire Safety, be noted and endorsed.

 

3. That a further update be submitted to a future meeting of the Cabinet (Spring 2019).

 

Reasons for Decision:

 

The Council has undertaken a fundamental review of its fire safety policies and procedures, reviewed its property stock, and put in place appropriate resources to ensure it maintains its buildings in a safe condition whilst upgrading them where this is appropriate and practicable.

 

Other Options:

 

The Council could decide to maintain all operational properties in their current condition with fire improvement works and, where practicable, to bring them up to the requirements of the latest Building Regulations when they next undergo major alterations and/or extension. All operational buildings would still meet statutory requirements although it could be argued that the Council would not be meeting the section of the Regulatory Reform (Fire Safety) Order 2005 that requires Employers to ‘put in place, and maintain, appropriate fire safety measures’. This option has, therefore been discounted.

 

The Council could maintain the current arrangements whereby individual building managers are identified as responsible for the buildings within which they operate.  However, they will not necessarily have the knowledge and expertise to assess the impact of works on the overall fire strategy for the building whilst the majority of the Council’s operational buildings do not have a permanent staff presence on site.  This option has, therefore, been discounted.

 

The Council could commit to the immediate adoption of all recommendations set out within the Independent Review of Building Regulations and Fire Safety.  However, as the Government has yet to issue its formal response to the recommendations the Council could take action that is contrary to the Government’s formal policy.  This option has, therefore, been discounted.

 

Note: This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Cllrs Courtenay, Cox and Flewitt

Wards affected: (All Wards);

Lead officer: Andrew Lewis


18/09/2018 - School Admission Arrangements for Community Schools and Coordinated Admission Scheme for Academic Year 2019/20 ref: 507    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/09/2018 - Cabinet

Decision published: 21/09/2018

Effective from: 29/09/2018

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) setting out the admission arrangements for community schools for the academic year 2020/21 and the proposed Coordinated Admissions Scheme for 2020.

 

Resolved:

 

1. That the proposed Admission Arrangements for Community Schools for the academic year 2020/21 as set out in Appendix 1 to the submitted report, be approved and it be noted that there was no requirement for public consultation as no further changes are proposed.

 

2. That consultation with governing bodies of community schools takes place on the published admission number (PAN) for community infant, junior and primary schools for September 2020, as set out in the Admission Arrangements in Appendix 1, to the report.

 

3. That the proposed Coordinated Admissions Scheme for 2020 onwards, as set out in Appendix 2 to the report, be approved.

 

4. That the relevant area for schools be reviewed and agreed as follows: Southend, Castle Point and Rochford for the years 2020 and 2021.

 

Reasons for decision:

 

The Council has a statutory duty to ensure sufficient places for all statutory school aged children.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Cllr Boyd

Wards affected: (All Wards);

Lead officer: Brin Martin


 

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