Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions taken under Standing Order 46 in the library for information on officer delegated decisions that have been taken by council officers.

Decisions recommendations approved (subject to call-in)

12/03/2019 - Southend Energy Partnership, Transfer to New Supplier ref: 583    Item Called In

Decision Maker: Cabinet

Made at meeting: 12/03/2019 - Cabinet

Decision published: 15/03/2019

Effective from: 23/03/2019

Decision:

The Cabinet considered a report of the Deputy Chief Executive (Place) which sought approval to transfer the contract for the operation of Southend Energy from OVO Energy Ltd to Robin Hood Energy.

 

Resolved:

 

That the transfer of the contract to operate Southend Energy from OVO Energy Ltd to a new 5 year contract with Robin Hood Energy, subject to agreeing suitable commercial terms, be approved.

 

Reasons for decision:

 

A new contract with Robin Hood Energy for Southend Energy will revitalise the scheme and will support its provision for a further 5 years.  Continuing Southend Energy provides a focus for encouraging households to switch to achieve the best energy contracts for them.  The new contract with Robin Hood Energy does not have the same geographical constraints as the previous contract with OVO providing a wider market and for Southend Energy to take on customers from outside the Borough that respond to marketing within the area.

 

Other options:

 

To close Southend Energy.  The ongoing impact of the additional switching and the opportunity to further encourage switching would be lost.

 

To renew or extend the contract with OVO.  This was impossible to negotiate due to the changed circumstances and strategy at OVO.

 

To tender for a new supplier.  There are no known alternative suppliers able or willing to take on a new contract for Southend Energy as the scheme is generally too small for the very large energy suppliers.

 

To convert Southend Energy into a full Energy Company with its own supply licence.  This approach is not financially viable at the present time.

 

Note: This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Cllr Flewitt

Wards affected: (All Wards);

Lead officer: Carl Robinson


12/03/2019 - Transport Procurement ref: 579    Item Called In

Decision Maker: Cabinet

Made at meeting: 12/03/2019 - Cabinet

Decision published: 15/03/2019

Effective from: 23/03/2019

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) providing an update on the procurement for the preferred bidder to create a Joint Venture Partnership (JV) to deliver the Council’s Passenger Transport Service.

 

Resolved:

 

1. That the selection of the preferred bidder as detailed in the Part 2 report be confirmed and that a Joint Venture Partnership (JV) be established with the preferred bidder for a period of 10 years with an option to extend for a further 5 years.

 

2. That the Council’s annual contribution to the JV of £1.8M, be approved.

 

3. That the proposed additional community benefits as detailed within the Part 2 report, be approved.

 

4. That the additional financial arrangements as set out in the Part 2 report, be approved.

 

5. That the Strategic Director (Transformation), in consultation with the Deputy Chief Executive (People) and the Strategic Director (Finance and Resources) be authorised to:

 

a) Negotiate and settle the final details of the contractual obligations and responsibilities of each party which will be formalised and documented within a Partnership Agreement and further legal documents that are ancillary to this;

 

b) Take decisions associated with the creation of the JV (including organisational structure, Council representation and the appointment of directors) to ensure agile and timely decision making keeping the implementation of the JV to timetable and protecting the Council’s position;

 

c) Finalise and complete any ancillary agreements or documents necessary to give effect to the constitution, implementation and functioning of the JV company in accordance with the submitted report and its appendices.

 

Recommended:

 

6. That the terms of reference of the Council’s Shareholder Board be amended to include this JV.

 

Reasons for decision:

 

The Council has a statutory duty to provide the passenger transport service.  The JV approach is the best delivery model to achieve sustainable transport provision for the Council and offers transparency of costs, visibility of profits and the ability for the Council to have joint control in the delivery of the service.

Other options:

 

Do nothing – This option has been rejected because there is an ongoing, statutory need for this service.  To allow existing arrangements to continue without an agreed contract established would place the Council in a non-compliant position, and the continuation of an ‘in-house’ service would require significant capital investment in the Council’s fleet.

 

Note: This is an Executive Function save that Recommendation in 6 above is a Council Function.

 

Eligible for call-in to: All three Scrutiny Committees

Cabinet Members: Cllrs Boyd, Cox and Moring

Wards affected: (All Wards);

Lead officer: Joanna Ruffle


12/03/2019 - Revenue and Capital Monitoring - 31 January 2019 ref: 589    Item Called In

Decision Maker: Cabinet

Made at meeting: 12/03/2019 - Cabinet

Decision published: 15/03/2019

Effective from: 23/03/2019

Decision:

The Cabinet considered a report of the Strategic Director (Finance and Resources) presenting the Revenue and Capital Budget Monitoring report for the period ending 31st January 2019.

 

Resolved:

 

That, in respect of the 2018/19 Revenue Budget Monitoring as set out in Appendix 1 to the submitted report:

 

1. That the forecast £1,631,000 net surplus for the General Fund and the forecast £119,000 net surplus for the Housing Revenue Account, as at January 2019, be noted.

 

2. That the planned management actions of £721,000 to achieve that forecast outturn, be noted.

 

3. That the planned budget transfers (virements) of £377,000, be approved.

 

4. That the transfer of £300,000 to the Public Health Reserve as a result of unspent ring fenced grant, be approved.

 

5. That the transfer of £200,000 from the Interest Equalisation Reserve to mitigate against the impact of a change in Government regulations, be approved.

 

6. That the transfer of £65,000 from the Supporting People Reserve to mitigate the temporary non-delivery of a budget saving, be approved.

 

7. That the transfer of £790,000 from the Grants Reserve to release surplus funds within the Reserve, be approved.

 

8. That, as a result of the forecast net surplus, the following one-off investments totalling £480,000 be approved:

 

·         £100,000 to support secondary schools;

·         £130,000 additional support for children and vulnerable adults subject to gang exploitation;

·         £100,000 for a deep clean of the High Street;

·         £100,000 for Place branding, marketing and signage costs;

·         £50,000 for additional parking enforcement provision.

 

9. That the potential transfer of £1,151,000 to the Business Transformation Reserve in respect of the residual forecast General Fund net surplus, be noted.

 

10. That the potential transfer of £119,000 to the HRA Capital Investment Reserve in respect of the forecast HRA net surplus, be noted.

 

In respect of the 2018/19 Capital Budget Monitoring as set out in Appendix 2 to the report:

 

11. That the expenditure to date and the forecast outturn as at January 2019 and its financing, be noted.

 

12. That the requested changes to the 2018/19 capital investment programme as set out in Section 2 of Appendix 2 of the report, be approved.

 

Reasons for decision:

 

The regular reporting of Revenue and Capital Budget Monitoring information provides detailed financial information to members, senior officers and other interested parties on the financial performance of the Council.  It sets out the key variances being reported by budget holders and the management action being implemented to address the identified issues.

 

Other options:

 

The Council could choose to monitor its budgetary performance against an alternative timeframe but it is considered that the reporting schedule provides the appropriate balance to allow strategic oversight of the budget by Councillors and to manage the Council’s exposure to financial risk.  More frequent monitoring is undertaken by officers and considered by individual service Directors and the Council’s Corporate Management Team (CMT) including approval of management action.

 

Note: This is an Executive Function

Eligible for call-in to: All three Scrutiny Committees

Cabinet Member: Cllr Lamb

Wards affected: (All Wards);

Lead officer: Joe Chesterton


12/03/2019 - Southend-on-Sea Commissioning Framework ref: 580    Item Called In

Decision Maker: Cabinet

Made at meeting: 12/03/2019 - Cabinet

Decision published: 15/03/2019

Effective from: 23/03/2019

Decision:

The Cabinet considered a report of the Strategic Director (Transformation) which sought approval to devise and implement a commissioning framework that supports the Council’s ability to become an Outcome Based Commissioning Organisation.

 

Resolved:

 

1. That the definition of commissioning for Southend-on-Sea Borough Council be as follows:

 

the process by which we understand the collective approach needed in order to deliver the Southend 2050 outcomes; and what we need to do with others to make them happen.  In practice, this is not in-sourcing or out-sourcing but clearly ‘right-sourcing’.”

 

2. That the overarching principles of the Southend-on-Sea Commissioning Framework, be approved.

 

3. That, as part of a transitional period to an outcome based investment model, the Thematic Annual Procurement Plan 2019/20, be approved.

 

4. That the Market Position Statement for publication as set out in paragraph 5.7 and Appendix 4 to the report, be approved.

 

Recommended:

 

5. That the Constitution be amended as set out in paragraph 5.6 and Appendix 3 of the submitted report.

 

Reasons for decision:

 

As set out in the submitted report.

 

Other options:

 

The alternative option is to carry on deploying a range of approaches for the commissioning, procurement and contracting activity.  This would not best support the delivery of the Southend 2050 ambition and outcomes.

 

Note: This is an Executive Function save that recommendation in 5 above is a Council Function.

Eligible for call-in to: Policy and Resources Scrutiny Committee

Cabinet Member: Cllr Lamb

Wards affected: (All Wards);

Lead officer: Joanna Ruffle


12/03/2019 - Annual Education Report ref: 585    Item Called In

Decision Maker: Cabinet

Made at meeting: 12/03/2019 - Cabinet

Decision published: 15/03/2019

Effective from: 23/03/2019

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) setting out the format and context of the Annual Education Report 2018.

 

Resolved:

 

That the Annual Education Report, be approved.

 

Reasons for decision:

 

The Annual Education Report provides a concise, relevant and accurate summary of the performance of the Council and is an opportunity for Councillors to recognise and celebrate the very strong performance of schools in the borough at all key stages relative to the national benchmarks, and a point to formally congratulate pupils, staff and schools for such strong achievement.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Member: Cllr Boyd

Wards affected: (All Wards);

Lead officer: Brin Martin


12/03/2019 - Annual Report on Safeguarding Children and Adults - September 2017 to March 2019 ref: 584    Item Called In

Decision Maker: Cabinet

Made at meeting: 12/03/2019 - Cabinet

Decision published: 15/03/2019

Effective from: 23/03/2019

Decision:

The Cabinet considered a report of the Deputy Chief Executive (People) presenting the annual assurance assessment for the Chief Executive and Councillors in respect of their responsibilities for safeguarding children and adults in Southend.

 

Resolved:

 

That the submitted report be noted and the actions detailed in Section 6 of the report, be approved.

 

Reasons for decision:

 

To keep the Council informed of the position in respect of safeguarding children and adults in Southend.

 

Other options:

 

None.

 

Note: This is an Executive Function

Eligible for call-in to: People Scrutiny Committee

Cabinet Members: Cllrs Cox and Boyd

Wards affected: (All Wards);

Lead officer: John O'Loughlin


 

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