Meeting documents

Cabinet
Monday, 23rd March, 2015 4.00 pm

Place:
SPECIAL MEETING, Jubilee Room, Civic 1
 

Attendance Details

ItemDescriptionResolution
Part I
732 Apologies for absence.
 There were no apologies for absence.
733 Declarations of interest.
 The following interests were declared at the meeting:

(a) Councillor Terry - Agenda Item 4 (Flooding Repair and Renewal Grants) - Non-pecuniary: Lives in a road in one of the flood risk areas;

(b) Councillor Lamb - Agenda Item 4 (Flooding Repair and Renewal Grants) - Non-pecuniary: Lives in a road in one of the flood risk areas.
734 Better Care Fund - Section 75 Agreement
Business for item 734
Resolved:

1. That the Council enters into an agreement under S.75 of the National Health Service Act 2006 with the NHS Southend Clinical Commissioning Group to underpin the operation of the Better Care Fund in the general form set out in Appendix 2 to the submitted report.

2 That the Corporate Director for People, in consultation with the Portfolio Holder for Adult Social Care, Health and Housing, be authorised to make final amendments to the draft S.75 Agreement as necessary.

Reasons for Decision

To set out the terms on which the Partners have agreed to collaborate and to establish a framework through which the Partners can secure the future provision of health and social care services through lead or joint commissioning arrangements. It is also means through which the Partners will pool funds and align budgets as agreed between the Partners.

Other Options

None

Note: This is an Executive function
Referred direct to People Scrutiny Committee
Executive Councillor:- Councillor Norman MBE
*Referred to:- People Scrutiny Committee
735 Flooding Repair and Renewal Grants
Business for item 735
Recommended:

1. That the Council's participation in the Government's Repairs and Renewals Grant scheme be approved.

2. That the proposal to expend up to £150,000 to administer the scheme and up to £1.5m to provide the necessary refurbishment works, which is to be wholly funded by DEFRA and/or DCLG Grant Funding be approved.

3. That the addition to the Capital Programme of £1.5m for this scheme funded by external Government Grant be approved.

Reasons for Decision

As set out in the submitted report.

Other Options

None

Note: This is a Council Function (Budget)
Referred direct to the Place Scrutiny Committee
Executive Councillor:- Councillor Terry
*Referred to:- Place Scrutiny Committee
736 Progressing the Essex and Southend Replacement Waste Local Plan
Business for item 736
Resolved:

1. That the approach set out in the published Preferred Approach version of the RWLP (2011) (Appendix 1 to the submitted report), which was consulted upon in December 2011, be endorsed.

2. That the Corporate Director for Place, in consultation with the Executive Councillor for Regulatory Services, be authorised to:

(a) make alterations to the Preferred Approach version of the RWLP (2011) (Appendix 1 to the submitted report) and agree the Essex and Southend Replacement Waste Local Plan Revised Preferred Approach for public consultation under Regulation 18; and

(b) undertake public consultation under Regulation 18 on the Essex and Southend Replacement Waste Local Plan Revised Preferred Approach.

Reasons for Decision

To ensure the expeditious production of the RWLP with an anticipated adoption date of December 2016. The delegated authority assists with aligning approvals processes between the Council and Essex County Council (ECC).

Other Options

Not to agree the proposed delegation arrangements. However, this is undesirable as it would result in a delay to the Regulation 18 consultation and thus delay the production of the RWLP and its anticipated adoption date. It would also generate additional difficulties in terms of aligning timetables for approval between the Council and ECC.

Note: This is an Executive function
Referred direct to the Place Scrutiny Committee
Executive Councillor:- Councillor Assenheim
*Referred to:- Place Scrutiny Committee
Part I Report(s) on minor matters and for information
737 Exclusion of the Public.
 Resolved:

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below, on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Part II
738 Recycling, Waste and Street Cleansing Services Contract
  • (Attachment: 7)Report of Corporate Director for Place
  • (Attachment: 8)Appendix 1
  • (Attachment: 9)Appendix 2
  • (Attachment: 10)Appendix 3
  • (Attachment: 11)Appendix 4
Business for item 738
Resolved:

1. That the Recycling, Waste and Street Cleansing Services Contract be awarded to the preferred bidder Veolia for a period of up to fifteen years and six months commencing on the 5 October 2015.

2. That authority be delegated to the Corporate Director for Place in consultation with the Head of Legal and Democratic Services, Head of Finance and Resources and the Executive Councillor for Public Protection, Waste and Transport, to finalise the details of the contract documents provided that none of the material positions in this report and the advisers evaluation reports are changed.

Reasons for Decision

A new Recycling, Waste and Street Cleansing Contract needs to be put in place by 5th October 2015. The Council has undertaken a clear transparent and fair procurement process for this new contract in accordance with the Public Contracts Regulations 2006 (as amended) and the EU Directives from which they derive. The Preferred Bidder has submitted the most economically advantageous tender which meets the compliance criteria and service quality standards of the Council. Accordingly it is recommended that the Council enters into a contract with this Preferred Bidder, with a delegation to deal with any points of detail in the contract documents.

Other Options

The current contract expires on the 4th October 2015 with no option to extend so a new contract is required to be in place from the 5th October 2015 to ensure the Council is able to deliver the required services.

Note: This is an Executive function
Referred direct to the Place Scrutiny Committee
Executive Councillor:- Councillor Terry
4.00 p.m./4.45 p.m.

Attendance Details

Present:
Councillor R A Woodley (Chairman),
Councillors M Assenheim, I D Gilbert, A P Jones, G E Longley, D A Norman MBE, M W Terry
In attendance:
Councillors L Davies, D J Jarvis, J L Lamb, J W Moyies, C A Mulroney, L P Salter,
R Tinlin, J K Williams, S Leftley, A Lewis, J Chesterton, A Atherton, I Kazalbash, T Row.

Business

ItemBusiness
734The Cabinet considered a report of the Corporate Director for People that recommended that the Council enters into a formal agreement under S.75 of the National Health Service Act 2006 with the NHS Southend Clinical Commissioning Group to underpin the operation of the Better Care Fund in Southend.

735The Cabinet considered a report of the Corporate Director for Place that informed Members of the extension of the Government's Repairs and Renewals grant to cover internal flooding to properties between April and November 2013.

The report also sought agreement to the expenditure of up to £150,000 to administer the scheme and up to £1.5m to arrange bulk-buying and installation contracts in order to assist residents and achieve added value.
736The Cabinet considered a report of the Corporate Director for Place relating to the progression of the Essex & Southend Replacement Waste Local Plan.
738The Cabinet received a report by the Corporate Director for Place that sought approval to award a contract for the provision of Recycling, Waste and Street Cleansing Services for a period of up to fifteen years and six months commencing on the 5 October 2015 and with a break clause after eight years. The report also summarised the procurement process that has been undertaken in tendering the contract, the evaluation results and details the financial savings and other benefits associated with the contract.

 

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