Meeting documents

Audit Committee
Wednesday, 22nd September, 2010 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
360 Apologies and substitutions.
 Apologies for absence were received from Councillors Habermel, Lamb and Woodley.
361 Declarations of interest.
 None
362 Minutes of the Meeting held on Wednesday, 16th June, 2010
 Resolved:

That the Minutes of the meeting held on Wednesday, 16th June 2010 be confirmed as a correct record and signed.
363 Minutes of the Meeting held on Wednesday, 23rd June, 2010
 Resolved:-

That the Minutes of the meeting held on Wednesday, 23rd June 2010 be confirmed as a correct record and signed.
364 Action Points from June Meetings
 In referring to minute 158 (Implementation of International Reporting Standards (IFRS)) of the last meeting of the Committee, the Corporate Director Support Services reported the response from the Government in relation to re-stating the accounts to IFRS.
365 PKF: Progress Report to Those Charged with Governance
Business for item 365
Resolved:-

That the progress made in delivering the Annual Audit Plans for 2009/10 and 2010/11, be accepted.
366 PKF: Annual Governance Report 2009/10
Business for item 366
Resolved:-

1. That the external auditors Annual Governance Report 2009/10, be accepted.

2. That the mistatements set out in Appendix C to the submitted report are not material and that the officers recommendation that they do not need to be made, be accepted.
367 Audit Commission/PKF: Health Inequalities (Essex Public Services) 2010
 Resolved:-

That consideration of the report be deferred to the next meeting of the Committee.
368 PKF: Local Risk-Based Reviews Report 2010
Business for item 368
Resolved:-

That the report be approved.
369 Cross Partner Internal Audit Working Group Update Report
Business for item 369
Resolved:-

That the report be noted together with the joint working proposal for 2010/11.
370 Risk Management Update Report
Business for item 370
Resolved:-

1. That the changes to the Corporate Assurance Risk Register 2010 (Appendix 1 of the submitted report), be approved.

2. That point 3.1 under the heading ‘background' of the submitted report, be noted.

(ACTION - Head of Policy and Improvement)
371 Anti Fraud and Corruption Update Report
Business for item 371
Resolved:-

That the report be approved.
372 Anti Fraud and Corruption and Prosecution Policy Statement, Strategy and Action Plan
Business for item 372
Resolved:-

That the updated Anti Fraud and Corruption and Prosecution Policy Statement, Strategy and Action Plan, be approved and referred to the Cabinet for adoption.

(ACTION - Head of Internal Audit)
373 Summary Audit Progress Report 2010/11
Business for item 373
Resolved:-

That the report be approved.
374 Information Items
 The Committee noted the following reports:

- South Essex Homes - Head of Internal Audit Annual Report 2009/10
- South Essex Homes - Audit Committee Self Assessment and Annual Report
6.30pm/7.40pm

Attendance Details

Present:
Cllr B T Kelly (Chairman), Cllr C W Walker (Vice-Chairman), Cllr Mrs M A Betson, Cllr Mrs S J Carr, Cllr P M Collins, Cllr S G George
In attendance:
S Holland, S Ullah, L Everard, T Cusack, J Arnold, I Ambrose, T Hyun, C Gamble, A Barnes (PKF) and D Eagles (PKF)

Business

ItemBusiness
365The Committee received a report by the Chief Executive and Town Clerk outlining the progress in delivering the 2009/10 and 2010/11 Annual Audit Plans.
366The Committee received a report by the Chief Executive and Town Clerk outlining the results of the work completed to date for the 2009/10 financial year with regard to:

• the opinion on the Statement of Accounts; and
• the conclusion on the adequacy of the Council's arrangements for securing economy, efficiency and effectiveness in the use of resources (the VFM conclusion).

The PKF representatives thanked the relevant Council officers for their co-operation and support in compiling the Annual Governance Report.
368The Committee received a report by the Chief Executive and Town Clerk presenting the report produced by PKF setting out the findings of their review of the local risks identified as part of the planning of the audit of the Council for 2009/10.
369The Committee received a report by the Chief Executive and Town Clerk updating Members on the work of the Cross Partner Internal Audit Working Group.
370The Committee received a report by the Chief Executive and Town Clerk which reported on the quarterly progress on changes to the Corporate Assurance Risk Register and identified actions in line with the Councils priorities for 2010/11.

On consideration of the report, the Head of Policy and Improvement undertook to provide Members with information against the action in the Corporate Risk Register in connection with the development of an air quality and contaminated land strategy.
371The Committee received a report by the Chief Executive and Town Clerk updating Members on the delivery of the Council's Anti Fraud and Corruption strategy.
372The Committee received a report by the Chief Executive and Town Clerk presenting the Anti Fraud and Corruption and Prosecution Policy Statement, Strategy and Action Plan.

On consideration of the report, the Head of Internal Audit undertook to prepare a report for submission to a future meeting of the Committee in response to any significant fraud issues identified under the National Fraud Initiative exercise.
373The Committee received a report by the Chief Executive and Town Clerk presenting the summary progress report on the delivery of Internal Audit's strategy and performance targets for 2010/11.

 

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