Meeting documents

Audit Committee
Thursday, 13th January, 2011 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
712 Apologies and substitutions.
 Apologies for absence were received from Councillors Lamb and Habermel.
713 Declarations of interest.
 There were no declarations of interest.
714 Minutes of the Meeting held on Wednesday, 22nd September, 2010
 Resolved:

That the Minutes of the meeting held on Wednesday, 22nd September 2010 be confirmed as a correct record and signed.
715 Action Points from September Meeting
 Members noted the actions taken in response to the requests made at the last meeting as set out under minute 370 (Risk Management update report) and 372 (Anti Fraud and Corruption and Prosecution Policy Statement, Strategy and Action Plan).
716 PKF: Progress Report of Those Charged with Governance
Business for item 716
Resolved:-

That the progress made in delivering the Annual Audit Plans for 2009/10 and 2010/11, be accepted.
717 PKF: Annual Audit Letter
Business for item 717
Resolved:-

That the contents of the Auditor's Letter attached as an Appendix to the submitted report be noted.
718 PKF: Annual Audit Plan 2010/11
Business for item 718
Resolved:-

That Annual Audit Plan for 2010/11, be approved.
719 PKF: Data Quality in Performance Indicators
Business for item 719
Resolved:-

That the Data Quality in Performance Indicators Report be noted and that the findings are fed into the Council's Data Quality Strategy.
720 Treasury Management Policy for 2011/12
Business for item 720
Resolved:-

That the Treasury management Policy, be noted.

(Action - Head of Finance and Resources)
721 Further Information on Debts Written Off in 2009/10
Business for item 721
Resolved:-

That the content of the report be noted.
722 Updated Debt Collection and Recovery Strategy
Business for item 722
Resolved:-

That the content of the report be noted.
723 Updated Finance Manual
Business for item 723
Resolved:-

1. That the content of the report be noted.

2. That it be noted that the Finance Manual set out at Appendix 1 to the submitted report has been reviewed and updated and will be on the Council's intranet shortly.

3. That it be noted that the Finance Manual is subject to change on an ongoing basis as strategies are updated, regulations and codes of practice change and processes are amended in response to system changes such as the implementation of Agresso.
724 Managing the Business
Business for item 724
Resolved:-

That the Committee is satisfied that sufficient progress has been made to strengthen its business management arrangements by addressing the recommendations arising from:

• the 2009/10 Annual Governance Statement; and
• the 2009/10 annual performance reviews of Internal Audit and the Audit Committee.
725 Risk Management Update
Business for item 725
Resolved:-

That the changes to the Corporate Risk Assurance Register 2010/11 identified in Appendix 1 to the submitted report, and the activities undertaken by the risk groups, be agreed and noted.
726 Outline Internal Audit Strategy for 2011/12
Business for item 726
Resolved:-

That the outline internal audit strategy for 2011/12, be approved.
727 Summary Audit Progress Report 2010/11
Business for item 727
Resolved:-

That the content of the report be noted.
728 Information Items
 The Committee noted the following reports:

- Audit Commission's Quality Review Programme.
- Audit Commission's Protecting the Public Purse 2010.
- CIPFA Better Governance Forum Audit Committee Update: Helping Audit Committees to be Effective: Countering Fraud.
- Audit Commission/PKF: Health Inequalities.
6.30pm/7.55pm

Attendance Details

Present:
Cllr B T Kelly (Chairman), Cllr C W Walker (Vice-Chairman), Cllr M A Betson, Cllr S J Carr, Cllr P M Collins, Cllr S G George, Cllr R A Woodley
In attendance:
S Holland, J Chesterton, S Ullah, L Everard, J Arnold, C Gamble, A Barnes (PKF) and D Eagles (PKF)

Business

ItemBusiness
716The Committee received a report by the Chief Executive and Town Clerk reporting on the progress made in delivering the 2009/10 and 2010/11 Annual Audit Plans.
717The Committee received a report by the Corporate Director Support Services presenting the Annual Audit and Inspection Letter for 2009/10.
718The Committee received a report by the Corporate Director Support Services presenting the External Auditor's Annual Audit Plan for 2010/11.
719The Committee received a report by the Chief Executive and Town Clerk presenting the External Auditor's report on Data Quality in Performance Indicators.
720The Committee received a report by the Corporate Director Support Services presenting the treasury management policy for 2011/12 for scrutiny in advance of its submission to Council for approval as part of the budget process.

On consideration of the report, the Head of Finance and Resources undertook to provide Members with the operational boundary and authorised limit for borrowing for the current financial year.
721The Committee received a report by the Corporate Director Support Services providing information on the debts over £5,000 which were written off in 2009/10.
722The Committee received a report by the Corporate Director Support Services on the updated Debt Collection and Recovery Strategy.
723The Committee received a report by the Corporate Director Support Services presenting the updated Finance Manual.
724The Committee received a report by the Chief Executive and Town Clerk providing an update on the implementation of recommendations arising from the Annual Governance Statement for 2009/10 and the annual performance assessments of internal audit and the Audit Committee.
725The Committee received a report by the Chief Executive and Town Clerk presenting the quarterly progress report on changes to the Corporate Risk Assurance Register and an update on risk management activities undertaken within the Council.
726The Committee received a report by the Chief Executive and Town Clerk presenting an outline internal audit strategy for 2011/12.
727The Committee received a report by the Chief Executive and Town Clerk presenting the summary progress report on the delivery of Internal Audit's strategy and performance targets for 2010/11.

 

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