Meeting documents

Audit Committee
Wednesday, 30th March, 2011 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
959 Apologies and substitutions.
 There were no apologies for absence.
960 Declarations of interest.
 There were no declarations of interest.
961 Minutes of the Meeting held on Thursday, 13th January, 2011
 Resolved:-

That the Minutes of the meeting held on Thursday, 13th January 2011 be confirmed as a correct record and signed.
962 Action Points from January Meeting
 Members noted the action taken in response to the request made at the last meeting in relation to the Treasury Management Policy 2011/12 (Minute 720, refers).
963 PKF: Progress Report to Those Charged with Governance
Business for item 963
Resolved:-

That the progress made in delivering the Annual Audit Plans, be accepted.
964 PKF: Grants Claim Certification for the Year eneded 31 March 2010
Business for item 964
Resolved:-

That the Grants Report 2009/10, be accepted.
965 Local Code of Governance: Annual Review
Business for item 965
Resolved:-

That the refreshed Local Code of Governance be referred to the Cabinet for consideration.
*Referred to:- The Cabinet
966 Managing the Business. How do we get assurance?
Business for item 966
Resolved:-

That the submitted outlined approach (the ‘Assurance Framework') for gaining assurance the Council is managing the business effectively, be approved.
967 Internal Terms of Reference, Strategy and Audit Plan for 2011/12
Business for item 967
Resolved:-

That the Terms of Reference, Strategy and Audit Plan for 2011/12, be approved.
968 Summary Audit Progress Report 2010/11
Business for item 968
Resolved:-

That the report be noted.
969 Implementation of International Financial Reporting Standards
Business for item 969
Resolved:-

1. That the progress of the implementation of IFRS, be noted.

2. That the approved changes to the reporting timetable arising from the Accounts and Audit Regulations 2011, be noted.
970 CIPFA - Audit Committee Update
 The Committee noted the paper produced by the Chartered Institute of Public Finance and Accountancy providing an Audit Committee update.
6.30pm/7.35pm

Attendance Details

Present:
Cllr B T Kelly (Chairman), Cllr C W Walker (Vice-Chairman), Cllr M A Betson, Cllr S J Carr, Cllr P M Collins, Cllr S G George, Cllr S J Habermel, Cllr J L Lamb, Cllr R A Woodley
In attendance:
S Holland, J Chesterton, S Ullah, L Everard, C Gamble and A Barnes (PKF)

Business

ItemBusiness
963The Committee received a report by the Chief Executive and Town Clerk reporting on the progress made in delivering the 2009/10 and 2010/11 Annual Audit Plans.
964The Committee received a report by the Chief Executive and Town Clerk presenting the External Auditor's Grants Report for 2009/10.
965The Committee received a report by the Chief Executive and Town Clerk presenting the updated Local Code of Governance (the Code).

On consideration of the report, Members requested that the governance framework (the code) should be reviewed on an annual basis, but that the preparation of a report on the matter for submission to the Committee would only be necessary if changes were recommended to the Code arising from the review.
966The Committee received a report by the Chief Executive and Town Clerk providing an update on the Council's approach to obtaining on-going assurance that it is managing the business in the most efficient and cost effective way.
967The Committee received a report by the Chief Executive and Town Clerk presenting the Terms of Reference, Strategy and Audit Plan for 2011/12.
968The Committee received a report by the Chief Executive and Town Clerk presenting the summary progress report on the delivery of Internal Audit's strategy and performance targets for 2010/11.
969The Committee received a report by the Corporate Director Support Services informing Members of the preparation plans in place to deliver the implementation of International Financial Reporting Standards (IFRS) in time for the 2010/11 Statement of Accounts.

 

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