Meeting documents

Audit Committee
Wednesday, 21st September, 2011 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
300 Apologies and substitutions.
 An apology for absence was received from Cllr Kelly.
301 Declarations of interest.
 There were no declarations of interest.
302 Minutes of the Meeting held on Wednesday, 22nd June, 2011
 Resolved:-

That the Minutes of the meeting held on Wednesday, 22nd June 2011 be confirmed as a correct record and signed.
303 Action Points from June Meeting
 i) The Head of Internal Audit circulated the updated pages of the Anti Money Laundering Strategy, which addressed the comments made by Members at the last meeting.

ii) It was noted that a letter had been sent to all Members of the Committee on 8th July in response to the requests for information arising from discussion of the housing benefit investigation report.
304 Statutory Statement of Accounts 2010/11
Business for item 304
On consideration of the notes to the main financial statements (Note 15 - Financial Instruments), Members asked for clarification on the amount deposited with the Fund Manager.

Resolved:-

That the Statement of Accounts 2010/11 be adopted and approved for publication.

(ACTION: Head of Finance and Resources)
305 PKF: Annual Governance Report 2010/11
Business for item 305
On consideration of the report, the Committee noted that the Council's total Penalty Charge Notice Debtor at 31 March 2011 was £0.630m. Members asked to be provided with the figures for previous financial years. In addition, Members requested to be notified of the average time taken to process the Notices and the total revenue received from the issue of the Notices for the last financial year.

Resolved:-

That the external auditors Annual Governance Report 2010/11, be accepted.

(ACTION: Head of Finance and Resources)
306 PKF: Progress Report to Those Charged with Governance
Business for item 306
Resolved:-

That the progress made in delivering the Annual Audit Plan, be accepted.
307 Risk Management Update
Business for item 307
Resolved:-

That the 2011/12 Corporate Assurance Risk Register be approved and the progress made against the associated actions, be noted.
308 Summary Audit Progress Report
Business for item 308
In response to the concern raised about the delay in the final sign-off of the post implementation review undertaken following the closure of the cashiers office in the Civic Centre, the Head of Internal Audit undertook to update Members on the position.

On consideration of the recommendations from the key financial systems audit, officers undertook to expedite the implementation of the specific recommendation regarding the monthly reconciliation of the bank statements to the General Ledger system.

Arising from discussion of the national fraud initiative matches, the Head of Internal Audit undertook to clarify when the ongoing housing benefit matches investigations would be concluded.

Resolved:-

That the summary Audit Progress Report be accepted.

(ACTION: Head of Internal Audit/Head of Finance and Resources)
309 Information Items
 Further to minute 109 of the last meeting of the Committee, Members received a presentation from PKF on the setting of External Audit Fees.
18:30/20:45

Attendance Details

Present:
Cllr I T Robertson (Chairman), Cllr C W Walker (Vice-Chairman), Cllr M A Betson, Cllr P M Collins, Cllr R E Hadley, Cllr J L Lamb, Cllr J McMahon, Cllr R A Woodley
In attendance:
S Holland, L Everard, I Ambrose, S Ullah, G Mortimer, C Gamble, A Barnes (PKF) and D Eagles (PKF)

Business

ItemBusiness
304The Committee received a report by the Corporate Director Support Services presenting the 2010/11 Statement of Accounts.
305The Committee received a report by the Chief Executive and Town Clerk summarising the results of the work completed to date for the 2010/11 financial year with regard to:

• the opinion on the Statement of Accounts; and
• the conclusion on the adequacy of the Council's arrangements for securing economy, efficiency and effectiveness in the use of resources (the VFM conclusion).
306The Committee received a report by the Chief Executive and Town Clerk on the progress made in delivering the 2010/11 Annual Audit Plan.
307The Committee received a report by the Chief Executive and Town Clerk presenting the 2011/12 Corporate Assurance Risk Register.
308The Committee received a report by the Chief Executive and Town Clerk presenting the summary progress report on the delivery of Internal Audit's strategy and performance targets for 2011/12.

 

Navigation:

Get the best from this site

We use simple text files called 'cookies'. Some of these cookies are essential to make our site work and others help us to improve by giving us some insight into how the site is being used. For more information, including how to turn cookies off, see more about cookies - or simply click the Continue button to use this site as normal.