Meeting documents

Audit Committee
Thursday, 12th January, 2012 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
656 Apologies and substitutions.
 An apology for absence was received from Cllr Lamb (substitute: Evans).
657 Declarations of interest.
 (a) Councillor Walker - Anti Fraud and Corruption Update Report (Agenda Item 9) - Transports a Blue Badge Holder - Personal.

(b) Councillor Walker - 2010/11 Governance Statement, Audit Committee and Internal Audit Action Plans (Agenda Item 11) - Chairman of Eastwood Memorial Hall which applies for grants - personal.
658 Minutes of the Meeting held on Wednesday, 21st September, 2011
 Resolved:-

That the Minutes of the meeting held on Wednesday, 21st September 2011 be confirmed as a correct record and signed.
659 Action Points from September Meeting
 The action points from the September meeting were noted.
660 PKF: Progress Report to Those Charged with Governance
Business for item 660
Resolved:-

That the progress made in delivering the Annual Audit Plan for 2010/11 and 2011/12, be accepted.
661 PKF: Annual Audit Letter 2010/11
Business for item 661
Resolved:-

That the Annual Audit Letter for 2010/11, be approved.
662 PKF: Annual Audit Plan 2011/12
Business for item 662
Resolved:-

That the External Auditor's Annual Audit Plan for 2011/12, be approved.

(ACTION: Head of Finance and Resources)
663 Treasury Management Policy for 2012/13
Business for item 663
Resolved:-

That the Treasury Management Policy be endorsed.

(ACTION: Head of Finance and Resources)
664 Anti Fraud and Corruption Update Report
Business for item 664
Resolved:-

That the progress made in implementing the Council's Anti Fraud and Corruption Strategy, be accepted.
665 Summary Audit Progress Report
Business for item 665
Resolved:-

That the report be accepted.
666 2010/11 Governance Statement, Audit Committee and Internal Audit Action Plans
Business for item 666
Resolved:-

That it be accepted that sufficient progress has been made to strengthen business management arrangements by addressing the recommendations arising from:
• the 2010/11 Annual Governance Statement; and
• the 2010/11 annual performance reviews of Internal Audit and the Audit Committee.
667 PKF Presentation
 The Committee received a presentation on the procurement of external audit for local government.
668 Information Items
 The Committee noted the following reports:-

• Audit Commission's Quality Review Programme
• Audit Commission's Protecting the Public Purse 2011
• CIPFA Better Governance Forum Audit Committee Update: Helping Audit Committees to be Effective: Partnerships from the Audit Committee Perspective
• PKF Letter regarding Internal Audit for the year ended 31st March 2011
18.30/20.25

Attendance Details

Present:
Cllr I T Robertson (Chairman), Cllr C W Walker (Vice-Chairman), Cllr M A Betson, Cllr P M Collins, Cllr Evans*, Cllr R E Hadley, Cllr B T Kelly, Cllr J McMahon, Cllr R A Woodley.

*Substitute in accordance with Council Procedure Rule 31.
In attendance:
Cllr M W Terry, R Tinlin, L Everard, J Chesterton, S Ullah, C Fozzard, G Mortimer, C Gamble, A Barnes (PKF) and D Eagles (PKF)

Business

ItemBusiness
660The Committee received a report by the Chief Executive and Town Clerk on the progress made in delivering the 2010/11 and 2011/12 Annual Audit Plan.
661The Committee received a report by the Chief Executive and Town Clerk presenting the External Auditor's Annual Audit Letter for 2010/11.
662The Committee received a report by the Chief Executive and Town Clerk presenting the External Auditor's Annual Audit Plan for 2011/12.

Arising from discussion of the report, Members requested that a paper be prepared for submission to the next meeting outlining the position on the transfer of public health responsibilities to local authorities.
663The Committee received a report by the Corporate Director Support Services presenting the Treasury Management Policy comprising the following documents:

- Treasury Management Policy Statement for 2012/13
- Treasury Management Strategy for 2012/13
- Annual Investment Strategy for 2012/13

On consideration of the report, the Head of Finance and Resources undertook to provide members of the Committee with benchmarking data on the level of borrowing by unitary authorities.
664The Committee received a report by the Chief Executive and Town Clerk presenting a report on the delivery of the Council's Anti Fraud & Corruption, Whistleblowing and Anti Money Laundering Strategies.
665The Committee received a report by the Chief Executive and Town Clerk on the delivery of Internal Audit's strategy and performance targets for 2011/12.
666The Committee received a report by the Chief Executive and Town Clerk updating Members on the implementation of recommendations arising from the Annual Governance Statement and the annual performance assessments of Internal Audit and the Audit Committee for 2010/11.

On consideration of the report, Members expressed an interest in having a briefing on procuring services from other organisations (particularly the voluntary sector and charities).

Members also considered that any briefings requested should take place at the end of the meeting of the Audit Committee.

 

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