Meeting documents

Audit Committee
Wednesday, 20th June, 2012 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
71 Apologies and substitutions.
 An apology for absence was received from Councillor Lamb.
72 Declarations of interest.
 The following declarations of interest were made:-

(a) Councillor Robertson
Transfer of Public Health Functions (Agenda item 4) - Chairman of Organ Donation Committee, Southend Hospital/Non Executive Director, Affinity Trust - personal

(b) Councillor McMahon
Briefing: Commissioning with the Voluntary Sector (Agenda item 8) - Co-founder of HARP/Friend's sister works for SAVS/Associated closely with many charitable organisations - personal

(c) Councillor Betson
Briefing: Commissioning with the Voluntary Sector (Agenda item 8) - Use of premises for councillor's surgery - personal

(d) Councillor Collins
Briefing: Commissioning with the Voluntary Sector (Agenda item 8) - Use of premises for councillor's surgery - personal
73 Minutes of the Meeting held on Wednesday, 28th March, 2012
 Resolved:-

That the minutes of the meeting held on Wednesday, 28th March 2012 be confirmed as a correct record and signed.
74 Transfer of Public Health Functions to Southend-on-Sea Borough Council
Business for item 74
Resolved:-

1. That the new public health functions that the Council will be responsible for from April 2013, be noted.

2. That the financial and staffing implications of the transfer of public health responsibilities from the NHS, be noted.

3. That the risks and the mitigating actions in place, be noted.

4. That the proposal for the Director of Public Health to be seconded to Thurrock Council on a part time basis initially up to 31st March 2013, be noted.
75 2012-13 Corporate Risk Register
Business for item 75
Resolved:-

That the refreshed Corporate Risk Register for 2012/13, as a key element of the Council's risk management strategy, be noted.
76 PKF: Progress Report to Those Charged with Governance
Business for item 76
Resolved:-

That the progress made in delivering the Annual Audit Plan for 2010/11 and 2011/12, be accepted.
77 Internal Audit Annual Performance Assessment 2011/12
Business for item 77
Resolved:-

That the Head of Internal Audit's Annual Report for 2011/12, be accepted.
78 Commissioning with the Voluntary and Community Sector
 Pursuant to the request made at the meeting of the Committee held on 12th January 2012, Members received an informative presentation from the Group Manager (Policy & Partnerships) on commissioning with the voluntary and community sector.

Members thanked the relevant officers for their sterling work on the development and implementation of the commissioning approach to the allocation of funding to voluntary and community groups.
18:30/20:55

Attendance Details

Present:
Cllr P M Collins (Chairman), Cllr I T Robertson (Vice-Chairman), Cllr M A Betson, Cllr D A Garston, Cllr B T Kelly, Cllr J McMahon, Cllr M W Terry, Cllr R A Woodley
In attendance:
S Holland, L Everard, I Ambrose, L Eddy, K Clarke, T MacGregor, C Gamble, A Barnes (PKF), D Eagles (PKF)

Business

ItemBusiness
74The Committee considered a report by the Director of Health providing an overview of the changes to the public health system and the actions being taken at a local level to facilitate a smooth and efficient transfer of the local public health function to the Council from April 2013.

The report set out the NHS Public Health functions that would transfer to the Council and explained that a ring fenced Public Health budget would be allocated to the Authority from the Department of Health through Public Health England for the new public health responsibilities.

The Council had established a Public Health Transition Working Group to oversee the transfer of public health responsibilities and resources and tasks and finish groups would be established to consider some issues in greater detail. There had also been regular reports on the public health transition to the shadow Southend Health and Wellbeing Board.

It was noted that a workshop session for Members on the Council's responsibilities for public health would be held in September.
75The Committee received a report by the Chief Executive and Town Clerk informing the Committee of the refreshed Corporate Risk Register for 2012/13, along with progress made in managing the identified risks, as a key element in the Council's overall risk management strategy.

On consideration of the Corporate Assurance Risk Register, Members were of the view that none of the risk owners should be below Corporate Director level and that the Register should be reviewed accordingly.
76The Committee received a report presented by PKF on the progress made in delivering the 2010/11 and 2011/12 Annual Audit Plan.
77The Head of Internal Audit presented a report on the outcome of the annual performance review for 2011/12.

 

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