Meeting documents

Audit Committee
Wednesday, 9th January, 2013 6.30 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
656 Apologies and substitutions.
 Apologies for absence were received from Councillors D Garston (substitute: Cllr Evans), Lamb (substitute: Cllr Walker) and Terry.
657 Declarations of interest.
 The following declarations of interest was made:-

Councillor Walker - Grant Claims and Returns Certification Report 2011/12 (Agenda item 8) - wife is part-retired teacher.
658 Welcome
 The Chairman welcomed to the Meeting, Rob Everitt who was recently appointed as the Co-opted Members on the Committee.
659 Minutes of the Meeting held on Wednesday, 26th September, 2012
 Resolved:-

That the minutes of the meeting held on Wednesday, 26th September 2012 be confirmed as a correct record and signed.
660 2012-13 Corporate Risk Register
Business for item 660
Resolved:-

That the updated Corporate Risk Register for 2012/13 be noted.
661 PKF: Progress Report to Those Charged with Governance
Business for item 661
Resolved:-

That the progress made in delivering the Annual Audit Plan for 2011/12, be accepted.
662 PKF: Annual Governance Report 2011/12
Business for item 662
Resolved:-

That the external auditors Annual Governance Report 2011/12, be accepted.
663 PKF: Grant Claim and Return Certification for the Year ended 31 March 2012
Business for item 663
Resolved:-

That the Grants Report 2011/12, be accepted.
664 PKF: Annual Audit Letter 2011/12
Business for item 664
Resolved:-

That the Annual Audit Letter for 2011/12, be approved.
665 PKF: Audit Plan 2012/13
Business for item 665
Resolved:-

That the External Auditor's Audit Plan for 2012/13, be approved.
666 PKF: Audit Plan 2012/13
Business for item 666
Resolved:-

That the Audit Commission's letter, be noted.
667 Treasury Management Policy for 2013/14
Business for item 667
Resolved:-

That Treasury Management Policy, be endorsed.
668 Summary Audit Progress Report
Business for item 668
Resolved:-

That the report be noted.
669 Information Items
 The Committee noted the following documents:-

• Quality Review Programme - Annual Report 2012 (Audit Commission);
• Protection the Public Purse 2012 - Fighting Fraud Against Local Government (Audit Commission);
• Leaflet on the Fraud training to be delivered on 21st January 2013.
18:30/20:16

Attendance Details

Present:
Cllr Collins (Chairman), Cllr Robertson (Vice-Chairman), Cllr Betson, Cllr Evans*, Cllr Kelly, Cllr McMahon, Cllr Walker*, Cllr Woodley, Mr R Everitt (Co-Opted Member)

(*substitutes in accordance with Council Procedure Rule 31)
In attendance:
S Holland, J Chesterton, L Everard, G Mortimer, C Fozzard, C Gamble, A Barnes (PKF), D Eagles (PKF) and A Longridge (PKF)

Business

ItemBusiness
660The Committee considered a report of the Chief Executive and Town Clerk which provided an update on the Corporate Risk Register for 2012/13. The Risk Register cover sheet explaining the risk process was circulated to Members at the meeting.

On consideration of the report, and in particular the risk methodology, Members requested that under Stage 2 of the risk template, the risk scoring column be amended to read "current and projected risk score".
661The Committee considered a report of the Corporate Director Support Services on the progress made in delivering 2011/12 Annual Audit Plan.
662The Committee considered a report of the Corporate Support Services which summarised the results of the work completed for the 2011/12 financial year with regard to:

• the opinion on the Statement of Accounts; and
• the conclusion on the adequacy of the Council's arrangements for securing economy, efficiency and effectiveness in the use of resources (the VFM conclusion).

On consideration of the report, the Head of Finance and Resources provided an update on the latest position with regard to the monthly recommendations.
663The Committee considered a report of the Corporate Director Support Services presenting the External Auditor's Grant Claim and Return Certification Report for 2011/12.
664The Committee considered a report of the Corporate Director Support Services presenting the External Auditor's Annual Audit Letter for 2011/12.
665The Committee considered a report of the Corporate Director Support Services presenting the External Auditor's Audit Plan for 2012/13.
666The Committee considered a report of the Corporate Director Support Services presenting the Audit Commission letter regarding the forthcoming merger between PKF (UK) LLP and BDO LLP.
667The Committee considered a report of the Corporate Director Support Services presenting the Treasury Management Policy for 2013/14 comprising the following documents:-

- Treasury Management Policy Statement for 2013/14
- Treasury Management Strategy for 2013/14
- Annual Investment Strategy for 2013/14
668The Committee considered a report of the Corporate Director Support Services updating Members on the progress made in delivering Internal Audit's strategy for 2012/13.

 

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