Meeting documents

Cabinet Committee
Thursday, 2nd January, 2014 6.00 pm

Place:
Civic Suite, Civic Centre, Southend-on-Sea
 

Attendance Details

ItemDescriptionResolution
Part I
622 New Year Honours
 The Chairman informed the Committee that Councillor D Norman had been awarded an MBE in recognition of services to adult education and Carol Compton had been awarded an MBE for services to children and families.

The Committee extended its congratulations to both Councillor Norman and Carol Compton for their well deserved awards.
623 Apologies and substitutions.
 Apologies for absence were received from Councillor J M Garston (Substitute: Councillor Courtenay).
624 Declarations of interest.
 The following interests were declared at the meeting:

(a) Councillor Courtenay - Agenda Item 7 (Requests for New or Amended Waiting Restrictions) - Southchurch Road - Non-pecuniary interest - Lives in vicinity;

(b) Councillor Evans - Agenda Item 7 (Requests for New or Amended Waiting Restrictions) - Hadleigh Road - Non-pecuniary interest: Governor at St Michaels School;

(c) Councillor Stafford - Agenda Item 5 (Member's Requests List) - Request 13/41 - Disqualifying non-pecuniary interest: Request made by Councillor Woodley who is a friend and lives in the section of Tyrone Road in which the restriction is requested;

(d) Councillor Van Looy - - Agenda Item 7 (Requests for New or Amended Waiting Restrictions) - Lucy Road - Non-pecuniary interest: Customer of the Rossi who have requested the loading bay.
625 Minutes of the Meeting held on Thursday, 31st October, 2013
 Resolved:

That the Minutes of the meeting held on Thursday, 31st October 2013 be received, confirmed as a correct record and signed.
626 Objections to Traffic Regulation Orders - Various Areas
Business for item 626
Resolved:

That the traffic regulation order(s) be confirmed as advertised, subject to the following amendments:

(i) The amendment of 12 existing residents' bays in Coleman Street to business bays be deleted and not implemented.

(ii) The amendment of 7 existing residents' bays in Coleman Street to limited waiting parking bays for customer parking be deleted and not implemented.

Reason for Decision
All proposals were advertised with an aim to improve highway safety and to reduce congestion, which were the concerns and considerations leading to the proposals.

Other Options
Do nothing - road safety could be compromised and parking problems could be experienced.

Note: This is an Executive function
Eligible for call-in to the Place Scrutiny Committee
Executive Councillor: Cox
627 Member's Requests List
Scrutiny Comment for item 627
Business for item 627
Resolved:

1. That recommendations of officers in relation to the requests Ref Nos. 13/37, 13/39, 13/41, 13/42 and 13/43 as set out in Appendix 1 of the report of the Corporate Director for Place be approved.

2. That Member's Request Ref No. 13/38 be retained on the list to enable consultation on a parking management scheme to be undertaken on a wider area.

3. That consideration of Member's Request Ref No. 13/40 be deferred until the next financial year.

4. That the Corporate Director for Place be authorised to advertise any necessary traffic regulation orders as appropriate in relation to the agreed proposals above and, subject to there being no objections received following statutory advertisement, to arrange for the orders to be sealed and the proposals implemented.

5. That the update on the outstanding requests (Ref No. 16, 18, 20, 21, 13/17, 13/12, 20 and 21 be noted.

Reason for Decision:
To provide a rationalised and consistent management and decision making process for all formal requests for highways and traffic management improvements by Ward Councillors via the Traffic and Parking Working Party & Cabinet Committee. This enables the Cabinet Committee to making informed decisions within the overall context of priorities and workload.

Other Options
Agree all requests - not feasible or appropriate
Do nothing - some requests are necessary for highway safety or traffic management improvements.

Note: This is an Executive function
Eligible for call-in to the Place Scrutiny Committee
Executive Councillor: Cox
*Called in to:- Place Scrutiny Committee
628 Petition Regarding Amending Traffic Flow Hadleigh Road (southern section) Leigh-on-Sea

Business for item 628
Resolved:

1. That the petition be noted and residents be thanked for taking time to compile the petition.

2. That no further action be taken in respect of the introduction of the one-way traffic flow at this time but that residents be requested to identify the problems being experienced in this section of road and that Officers, in consultation with Ward Councillors, explore possible options and any appropriate measures to address their concerns.

Reason for Decision
To reflect the outcome of the investigations and ensuring best use of limited resources on justifiable projects that lead to better return on investment.

Other Options
Other options that may be considered are to agree to the petitioners' request. However as this report sets out, the benefits resulting from this proposal are minimal due to very limited traffic flows. There is no justification or rationale on road safety or traffic flow grounds for any change. The limited resources are prioritised on projects that reduce accidents or improve traffic flow on the highway network.

Note: This is an Executive function
Eligible for call-in to the Place Scrutiny Committee
Executive Councillor: Cox
629 Requests for New or Amended Waiting Restrictions
Business for item 629
Resolved:

1. That recommendations of officers in respect of the requests as set out in Appendix 1 to the report of the Corporate Director for Place be approved.

2. That the Corporate Director for Place be authorised to advertise any necessary traffic regulation orders as appropriate in relation to the agreed proposals and, subject to there being no objections received following statutory advertisement, to arrange for the orders to be sealed and the proposals implemented.

3. That any unresolved objections in response to the advertised proposals be referred to the Traffic & Parking Working Party for consideration and appropriate recommendation to the Cabinet Committee.

Reason for Decision:
To mitigate for the likelihood of traffic flows being impeded, to improve safety and/or increase parking availability.

Other Options
Members could consider taking no further action if they believe it is appropriate. Each request must be considered on individual merit and their impact on public safety, traffic flows or parking.

Note: This is an Executive function
Eligible for call-in to the Place Scrutiny Committee
Executive Councillor: Cox
630 Work Priority - Managing Members Requests and Public Requests for Waiting Restrictions
Business for item 630
Resolved:

That the Traffic & Parking Working Party and Cabinet Committee review and consider requests on a twice yearly basis during April and October of each financial year.

Reasons for Decision
To assist the team in programming works, reducing associated advertising costs and delivering projects according to an agreed priority.

Other Options
Maintain the current process whereby Members and other requests are referred to each Committee. This will result in no change to the current situation.

Note: This is an Executive function
Eligible for call-in to the Place Scrutiny Committee
Executive Councillor: Cox
631 Exclusion of the Public.
 Resolved:

That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the items of business set out below on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Part II(Confidential)
632 The Maze
  • (Attachment: 8)Report of Corporate Director for Place
  • (Attachment: 9)Appendix
Business for item 632
Resolved:

That no further action be taken in respect of this matter.

Reasons for Decision
This is essentially a private neighbour dispute over land which is not public highway.

Other Options
To attempt to prove that the land in question is public highway and then to pursue waiting restrictions or highway enforcement action, notwithstanding the clear advice of counsel that all these courses of action have little chance of success.

Note: This is an Executive function
Eligible for call-in to the Place Scrutiny Committee
Executive Councillor: Cox
6.00 p.m./7.55 p.m.

Attendance Details

Present:
Councillor T Cox (Chairman),
Councillors J L Lamb (Vice-Chairman) and J I Courtenay*
(*Substitute in accordance with Council Procedure Rule 31)
In attendance:
Councillors R A H Brown, A Crystall, M F Evans, R N Morgan, D A Norman, D F Russell, M Stafford, P R Van Looy, P A Wexham
P Geraghty, A Brown, T Row, C Hindle-Terry, Z Ali

Scrutiny Comment

ItemComment
627 Called in by Councillors P Collins and G Longley.
Final call on 14/01/2014 at 17:31
Resolved:

That the following decision of Cabinet Committee be noted:-

"1. That recommendations of officers in relation to the requests Ref Nos. 13/37 (Barnstaple Close and Broadclyst Close), 13/39 (Highfield Grove), 13/41 (Tyrone Road, Fermoy Road and Johnstone Road), 13/42 (St James Avenue) and 13/43 (Norwich Avenue) as set out in Appendix 1 of the report of the Corporate Director for Place be approved.

2. That Member's Request Ref No. 13/38 (Laurel Close) be retained on the list to enable consultation on a parking management scheme to be undertaken on a wider area.

3. That consideration of Member's Request Ref No. 13/40 (Heygate Avenue) be deferred until the next financial year.

4. That the Corporate Director for Place be authorised to advertise any necessary traffic regulation orders as appropriate in relation to the agreed proposals above and, subject to there being no objections received following statutory advertisement, to arrange for the orders to be sealed and the proposals implemented.

5. That the update on the outstanding requests (Ref No. 16 (Denton Avenue), 18 (Old Southend Road, Wesley Road, Stanley Road, St Leonards Road, Albert Road), 20 (Blythe Avenue), 21 (Wakering Avenue), 13/17 (Westbourne Grove, London Road to Fairfax Drive), 13/12 (Rockleigh Avenue), 20 (Blythe Avenue) and 21 (Wakering Avenue) be noted."

Note: This is an Executive function
Executive Councillor: Cox

Business

ItemBusiness
626The Cabinet Committee received a report of the Corporate Director for Place that appraised Members of the representations that had been received in response to the statutory consultation for the traffic regulation orders for proposed waiting restrictions at various sites within the Borough.

The report also sought the Cabinet Committee's approval on the way forward for each of the locations on the basis of the recommendations of the Traffic & Parking Working Party following consideration of all the representations that had been received.
627The Cabinet Committee received a report of the Corporate Director for Place that appraised Members of the requests received from Members of the Council together with officers' recommendations relating to those requests. Having considered the views of the Traffic & Parking Working Party it was:
628The Cabinet Committee received a report of the Corporate Director for Place that appraised Members of the receipt of a petition from the residents of Hadleigh Road comprising 24 signatures requesting the current two way traffic flow in the section of Hadleigh Road between Leigh Park Road and New Road be amended to one-way in a southerly direction.

Whilst Members sympathised with residents concerns, they were unable to identify any justification or rationale on road safety or traffic flow grounds for the change requested by residents on the evidence available.
629The Cabinet Committee received a report of the Corporate Director for Place that sought Members' approval to authorise the advertisement of the amendments and/or new waiting restrictions at the locations indicated in Appendix 1 to the report, in accordance with the statutory processes and, subject to there being no objections received following statutory advertisement, to arrange for the relevant orders to be sealed and implement the proposals. Having considered the views of the Traffic & Parking Working Party it was:
630The Cabinet Committee received a report of the Corporate Director for Place that sought Members' support of a new process to manage Members' requests and general requests from the public for new or amendments to waiting restrictions.
632The Cabinet Committee received a report of the Corporate Director for Place that appraised Members of an ongoing investigation into potential obstruction of the highway at The Maze, Eastwood, Leigh-on-Sea and which sought Members' approval of a way forward.

 

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