The Cabinet considered a report of the Executive Director (Finance and Resources) presenting the Annual Procurement Plan for 2023/24, as well as the remaining years of the original 5 Year Procurement Plan for 2022-27.

Resolved:

1. That the Annual Procurement Plan for 2023/24, as set out at Appendix 1 to the submitted report, containing those procurements with a value over £25,000 and where corporate procurement needs to be involved, be approved.

2. That the indicative future plans for 2024/25, 2025/26 and 2026/27 and that these will continue to be reviewed against the corporate contract register, be noted.

3. That it be noted that any procurements related to delivery of the capital programme will be added as required and will not require separate approval.

4. That it be noted that once the Government have concluded the Public Procurement Reform (expected in 2024), it is expected that it will be a mandatory requirement for the public sector to publish their future procurement pipeline plans and the 5-year plan will provide the mechanism to publicly report.

5. That it be noted that the Contract Procedure Rules will be reviewed and updated in 2023/24 to reflect that the approved procurement plan will contain all contracts with a value of £250,000 plus (currently £1m plus is the constitutional requirement).

6. That it be noted that following the Policy and Resources Scrutiny Committee the following updates have been made in relation to:

·       Column for Environmental benefits (The Executive Director (Finance and Resources) has reviewed the procurement plan for 2023/24 alongside the Head of Waste and Climate Change and the plan has been populated based upon the key Carbon impacts in the City (notably Energy and Transport) and those contracts which could contribute to carbon reduction.

·       All tabs of the procurement plan have been reviewed and lead officer names updated.

Reasons for decision:

Approval of the Council’s annual procurement plan is required under Part 4g of the Council’s Constitution.

Other options:

The Council could decide to just publish an annual plan, but it is felt that the development of a pipeline plan will assist the Council and businesses in their resource and future planning.  The move to a 5-year plan (2022-27) also aligns with the anticipated requirements once the UK Public Procurement Reform is finalised by Government.

Note: This is an Executive Function

This matter is not eligible for call-in as the matter has been subject to pre-Cabinet Scrutiny at the Policy & Resources Scrutiny Committee

Cabinet Member: Cllr Lamb