Report of Executive Director (Environment and Place)

The Cabinet considered a report of the Executive Director (Environment and Place) on the award of a contract for Toilet Cleaning and Light Maintenance Services.

During consideration of the matter, the Cabinet resolved to exclude the press and public from the meeting (confidential session) to enable questions and comments to be made on the commercial aspects of the matter.

Resolved:

That the award of the contract to South Essex Property Services Limited for the provision of the ‘Toilet Cleaning and Light Maintenance Services’ for public toilets and portaloos and toilets within Parks and some other named locations in Southend-on-Sea City from April 2025 to April 2030, with an option to extend the contract for up to a further 5 years, be approved.

Reasons for decision:

To make a direct award to South Essex Property Services Limited using Regulation 12 of the Public Contracts Regulations 2015 for the provision of Toilet Cleaning and Light Maintenance Services, providing best value for money.

Other options:

To continue to provide the provision of Toilet Cleaning and Light Maintenance Services under the Waste Collection and Street Cleansing Services.  However, better value for money can be obtained by awarding the contract for toilet services to South Essex Property Services Limited and removing the services from the Waste Collection and Street Cleansing Contract tender process.

Note: This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Cllr Davidson

The Cabinet considered a report of the Executive Director (Environment and Place) on the award of a contract for Toilet Cleaning and Light Maintenance Services.

During consideration of the matter, the Cabinet resolved to exclude the press and public from the meeting (confidential session) to enable questions and comments to be made on the commercial aspects of the matter.

Resolved:

That the award of the contract to South Essex Property Services Limited for the provision of the ‘Toilet Cleaning and Light Maintenance Services’ for public toilets and portaloos and toilets within Parks and some other named locations in Southend-on-Sea City from April 2025 to April 2030, with an option to extend the contract for up to a further 5 years, be approved.

Reasons for decision:

To make a direct award to South Essex Property Services Limited using Regulation 12 of the Public Contracts Regulations 2015 for the provision of Toilet Cleaning and Light Maintenance Services, providing best value for money.

Other options:

To continue to provide the provision of Toilet Cleaning and Light Maintenance Services under the Waste Collection and Street Cleansing Services.  However, better value for money can be obtained by awarding the contract for toilet services to South Essex Property Services Limited and removing the services from the Waste Collection and Street Cleansing Contract tender process.

Note: This is an Executive Function

Eligible for call-in to: Place Scrutiny Committee

Cabinet Member: Cllr Davidson