(Minute 516 – Cabinet Committee item 8 refers)

Called-in by Councillors J L Lamb and A E Holland

The Committee considered Minute 516 of Cabinet Committee held on 5th January 2016, together with a report of the Corporate Director for Place that presented the outcome of the meetings of the Working Group to review the existing policies, processes and practices.  The purpose of the review was to ensure that all requests for traffic and parking matters were undertaken in the most effective and efficient manner and to ensure that the terms of reference of the Traffic & Parking Working Party and Cabinet Committee were up to date.

The report also sought Members approval to the revised policies and processes set out in Appendix 1 to the report of the Corporate Director, together with the amended terms of reference for the Traffic & Parking Working Party and Cabinet Committee, the introduction of a Protocol for Public Participation in respect of traffic regulation orders as set out in Appendix 2 of the report and the extension of proviso (b) under Council Procedure Rule 37.2 so that it would also apply to Working Parties.

Resolved:

That the following recommendations of Cabinet Committee be noted:

Note:- This is an Council Function

Executive Councillor: Councillor Terry

Report of Corporate Director for Place attached

The Cabinet Committee received a report of the Corporate Director for Place that presented the outcome of the meetings of the Working Group to review the existing policies, processes and practices.  The purpose of the review was to ensure that all requests for traffic and parking matters were undertaken in the most effective and efficient manner and to ensure that the terms of reference of the Traffic & Parking Working Party and Cabinet Committee was up to date. 

The report also sought Members approval to the revised policies and processes set out in Appendix 1 to the report of the Corporate Director, together with the amended terms of reference for the Traffic & Parking Working Party and Cabinet Committee, the introduction of a protocol for public participation in respect of traffic regulation orders as set out in Appendix 2 of the report and the extension proviso (b) of Council Procedure Rule 37.2 so that it would also apply to Working Parties.

Having considered the views of the Traffic & Parking Working Party it was:-

Recommended:-

1.  That, subject to the following amendment, the revised policies, processes and procedures for traffic & parking investigations as set out in Appendix 1 to the report of the Corporate Director for Place be approved:

Section1, item 4 is deleted.

Section 1, items 2 and 6 relate to members of the public only.

Section 3, item 2 – should now read: Any proposals in this regard should have the agreement of at least two Councillors, one of which must be the relevant Ward Councillor.

2.  That Executive Councillor for Public Protection, Waste & Transport in consultation with the Corporate Director for Place be authorised to make any minor amendments to the revised policies, processes and procedures prior to adoption.

3.  That the amended terms of reference for the Traffic & Parking Working Party and Cabinet Committee as set out in Appendix 2 of the report be approved.

4.  That the protocol for public participation at meetings of the Traffic & Parking Working Party and Cabinet Committee in respect of traffic regulation orders be approved.

5.  That proviso (b) under Council Procedure Rule 37.2 be extended so as to also apply to Working Parties.

Reason for Decision

To enable the Traffic & Parking Working Party and Cabinet to work more efficiently and effectively to maximise benefits of limited resources to deal with its workload priorities and to ensure policies reflect local needs.

Other Options

If the proposals contained in this report are not agreed then the existing policies and procedures will remain applicable.

Note:- This is an Council Function

Eligible for call-in to Place Scrutiny Committee:

Executive Councillor: Councillor Terry