Minute 824 (Agenda Item No. 15 refers)

Called in by Councillors Ware-Lane and Nevin

The Committee considered Minute 824 of Cabinet held on 13th March 2018, which had been called-in for scrutiny, together with the report of the Deputy Chief Executive (Place) setting out the core accommodation requirements for the development of Forum 2, which the Council is taking forward in partnership with South Essex College and provided an update on the South East Local Enterprise Partnership (SELEP) funding bid to support the scheme.

In response to a question regarding the length of the proposed lease of the Forum 2 building, the Deputy Chief Executive (Place) undertook to provide a written response after the meeting.

Resolved:-

That the following decisions of Cabinet be noted:

“1. That the content of the Design Brief for Forum 2, including the initial statement of the Council’s requirements in respect to gallery spaces and a digital workspace hub, be approved.

2. That the current budgetary position in relation to the development of Forum 2, including the partners’ progress in securing funding from the South East Local Enterprise Partnership Local Growth Fund, alongside the proposed completion date and programme for delivery, be noted.

3. That the proposed procurement route and the project governance arrangements, including the establishment of a joint Council/College Sponsoring Group and Project Board, be approved.

4. That the Deputy Chief Executive (Place) be approved as the Project Executive and, in consultation with the Executive Councillor for Culture, Tourism and the Economy, be given delegated authority to appoint the Main Design Team and Cost Consultant to progress the design from RIBA Stage 2 (Concept Design) through to RIBA Stage 7 (In Use).”

Note: This is an Executive function

Executive Councillor: Holland

Report of Deputy Chief Executive (Place) attached

The Cabinet considered a report of the Deputy Chief Executive (Place) setting out the core accommodation requirements for the development of Forum 2, which the Council is taking forward in partnership with South Essex College and provided an update on the South East Local Enterprise Partnership (SELEP) funding bid to support the scheme.

Resolved:

1. That the content of the Design Brief for Forum 2, including the initial statement of the Council’s requirements in respect to gallery spaces and a digital workspace hub, be approved.

2. That the current budgetary position in relation to the development of Forum 2, including the partners’ progress in securing funding from the South East Local Enterprise Partnership Local Growth Fund, alongside the proposed completion date and programme for delivery, be noted.

3. That the proposed procurement route and the project governance arrangements, including the establishment of a joint Council/College Sponsoring Group and Project Board, be approved.

4. That the Deputy Chief Executive (Place) be approved as the Project Executive and, in consultation with the Executive Councillor for Culture, Tourism and the Economy, be given delegated authority to appoint the Main Design Team and Cost Consultant to progress the design from RIBA Stage 2 (Concept Design) through to RIBA Stage 7 (In Use).

Reasons for Decision:

To establish an agreed design brief position from which the Council, in partnership with the College, may progress the project alongside a formal project governance and management framework providing a solid foundation for the successful delivery of the project.

Other options:

As set out in the submitted report.

Note: This is an Executive Function.

Eligible for call-in to: Place Scrutiny Committee

Executive Councillor: Cllr Holland

The Cabinet considered a report of the Deputy Chief Executive (Place) setting out the core accommodation requirements for the development of Forum 2, which the Council is taking forward in partnership with South Essex College and provided an update on the South East Local Enterprise Partnership (SELEP) funding bid to support the scheme.

Resolved:

1. That the content of the Design Brief for Forum 2, including the initial statement of the Council’s requirements in respect to gallery spaces and a digital workspace hub, be approved.

2. That the current budgetary position in relation to the development of Forum 2, including the partners’ progress in securing funding from the South East Local Enterprise Partnership Local Growth Fund, alongside the proposed completion date and programme for delivery, be noted.

3. That the proposed procurement route and the project governance arrangements, including the establishment of a joint Council/College Sponsoring Group and Project Board, be approved.

4. That the Deputy Chief Executive (Place) be approved as the Project Executive and, in consultation with the Executive Councillor for Culture, Tourism and the Economy, be given delegated authority to appoint the Main Design Team and Cost Consultant to progress the design from RIBA Stage 2 (Concept Design) through to RIBA Stage 7 (In Use).

Reasons for Decision:

To establish an agreed design brief position from which the Council, in partnership with the College, may progress the project alongside a formal project governance and management framework providing a solid foundation for the successful delivery of the project.

Other options:

As set out in the submitted report.

Note: This is an Executive Function.

Eligible for call-in to: Place Scrutiny Committee

Executive Councillor: Cllr Holland

*Called-in to:- Place Scrutiny Committee