Apologies for absence were received from Councillors Bright (substitute: Councillor Buckley), Buck (no substitute), Councillor Cowan (no substitute), F Evans (substitute: Councillor Cox) and Walker (substitute: Councillor Garne).

The following interest were declared at the meeting:

(i) Councillors Gilbert and Woodley (Cabinet Members) – Interest in the referred items (Minutes 525 and 526); attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011; and

(ii)  Councillors Dent, Garne, Jarvis, Jones, Mitchell and Wakefield – Minute No. 525 (Porters Place LLP Final RMA Proposals) and 526 (Minutes of the meeting of the Shareholder Board) – Non-pecuniary interest: Member of the Development Control Committee.

As this is a special meeting of the Committee, questions must relate to business included in the Agenda for the special meeting, in accordance with Standing Order 6B.

There were no questions from members of the public.

Referred direct by Cabinet

The report and appendices will be circulated to all Councillors for the Cabinet meeting taking place earlier in the afternoon. The Minute of that

meeting will be circulated in due course.

This item was withdrawn from the Agenda.

Referred direct by Cabinet

The report and appendices will be circulated to all Councillors for the Cabinet meeting taking place earlier in the afternoon. The Minute of that

meeting will be circulated in due course.

The Scrutiny Committee received a report of the Director of Regeneration and Growth which:-

(i) provided an update on progress of the Better Queensway project. The report specifically dealt with the submission of the Final Proposals for the Better Queensway project which relates to the first Reserved Matters Planning Application Phase 1A (“RMA”)2, a copy of which were attached to the submitted report at Appendix 1;

(ii) sought approval of a request from the Porters Place LLP to extend the budget period to enable the LLP to continue operation until the new budget and revised Business Plan are signed off early next year; and

(iii) provided an update on the progress of the delegations carried out this calendar year.

The matter had been considered by the Shareholder Board at its meeting held on 6th December 2021 and the recommendations of the Board had been submitted to Cabinet for consideration Minute 526 below refers).

Referred direct by Cabinet

The Minutes of the Shareholder Board will be circulated to all Councillors for the Cabinet meeting taking place earlier in the afternoon.

The Scrutiny Committee considered Minute 520 of Cabinet, which had been referred direct to scrutiny for consideration.  This related to the recommendations of the Shareholder Board from its meeting that had taken place earlier in the morning, in respect of the report referred to in Minute 519 of Cabinet and Minute 525 above.

Resolved:-

That the following decision of Cabinet be noted:

“That the Minutes of the meeting of the Shareholder Board held on Monday 6^th December 2021 be noted and the recommendations set out below, be approved:

1. That the Final Proposals (Phase 1A Reserved Matters Application) submitted by the LLP be approved, subject to the submission of a budget and viability assessment, which will accompany the revised Business Plan and budget for approval by the Council as Shareholder by March 2022. Should the new appraisal prove not to be viable, the LLP will be required to cease work on this RMA whether it has been granted planning consent or not.

2. That the LLP Quarterly update set out at Appendix 2 to the submitted report, be noted.

3. That the extension of the LLP budget period, as set out in Section 3.2 of the report, be approved.

4. That the delegations exercised this calendar year, as set out in Section 3.3 of the report, be noted.”

Note: This is an Executive function

Cabinet Member(s): Councillors Gilbert and Woodley