Agenda and draft minutes

Venue: Council Chamber - Civic Suite. View directions

Contact: Robert Harris - Committee Officer 

Items
No. Item

586.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Beck, Willis, Ward, Van Looy, Nelson, Burzotta, and Garston.

587.

Declarations of Interest

Minutes:

·           Councillor Aylen

 

Place Scrutiny Committee – 25th November 2019

Minute 560 – Dog Poo DNA – non-pecuniary interest: dog owner;

 

·           Councillor Ayling

 

Development Control Committee – 6th November 2019

Minute 538 – 19/01446/FUL (Development Land, Underwood Square) – non-pecuniary interest: A senior officer of the Council lives close by to the application;

 

Place Scrutiny Committee – 25th November 2019

Minute 558 – Parking Review Scope – non-pecuniary interest: Appointed as a member of Development Control Committee due to consider an application for planning permission for a development on land at Seaway Car Park, which was mentioned in the debate and has talked to numerous residents regarding parking and presented two petitions at Council;

 

Policy & Resources Scrutiny Committee – 28th November 2019

Minute 582 – Council Procedure Rule 46 (East Beach Café surrender of Lease) – non-pecuniary interest: member of Shoebury Watermans Association that has a licence for land at East Beach;

 

·           Councillor Borton

 

Development Control Committee – 6th November 2019

Minute 538 – 19/01446/FUL (Development Land, Underwood Square) – non-pecuniary interest: A senior officer of the Council lives close by to the application;

 

People Scrutiny Committee – 26th November 2019

Minute 567 – Southend 2050 Outcome Success Measures – non-pecuniary interest: EPUT mentioned in report and daughter is a Ward Manager at Basildon MHU;

 

·           Councillor Buck

 

Cabinet Committee – 4th November 2019

Minute 504 – Requests for Waiting Restrictions (Clarence Road/.Clarence Street) – non-pecuniary interest: Member of Licensing Committee which deals with Hackney Carriage Stands;

 

·           Councillor Chalk

 

Development Control Committee – 6th November 2019

Minute 538 – 19/01446/FUL (Development Land, Underwood Square) – non-pecuniary interest: A senior officer of the Council lives close by to the application;

·           Councillor Collins

 

Cabinet Committee – 4th November 2019

Minute 504 – Requests for Waiting Restrictions (Clarence Road/Clarence Street)– non-pecuniary interest: Son is a blue badge holder;

 

·           Councillor Cowan

 

Cabinet Committee – 4th November 2019

Minute 504 – Requests for Waiting Restrictions (Clarence Road/.Clarence Street) – non-pecuniary interest: Member of Licensing Committee which deals with Hackney Carriage Stands;

 

Development Control Committee – 6th November 2019

Minute 538 – 19/01446/FUL (Development Land, Underwood Square) – non-pecuniary interest: A senior officer of the Council lives close by to the application;

 

Appeals Committee B – 13th November 2019

Minute 552 – School Transport Appeal (Pupil OA) – non-pecuniary interest: Governor at one of the schools mentioned in the papers;

 

Place Scrutiny Committee – 25th November 2019

Minute 558 – Parking Review Scope – non-pecuniary interest: Appointed as a member of Development Control Committee due to consider an application for planning permission for a development on land at Seaway Car Park, which was mentioned in the debate;

 

Policy & Resources Scrutiny Committee – 28th November 2019

Minute 577 – Notice of Motion: White Ribbon – non-pecuniary interest: White Ribbon Ambassador and Council representative with ‘safe steps’;

 

·           Councillor Cox

 

Cabinet – 5th November 2019

Minute 513 – Notice of  ...  view the full minutes text for item 587.

588.

Minutes of the Meeting of Council held on Thursday 24 October 2019 pdf icon PDF 192 KB

Minutes attached.

Minutes:

Resolved:-

 

That the Minutes of the Meeting held on Thursday 24th October 2019 be confirmed as a correct record and signed.

589.

Communications

Minutes:

(a) Yule Log

 

Councillor Aylen presented to the Council the Yule Log.

 

(b) Toy Drive Donations

 

The Worshipful the Mayor, on behalf of the Council, presented a certificate of appreciation to the Toy Drive Team in recognition of their work in organising the sixth annual Toy Drive.  The Worshipful the Mayor also extended the Council’s appreciation to the significant donations which have been received from:

 

Arriva

Argosy Toys

Rossendales

Newlyn

Christian Faith Small Group Shoebury

Adventure Island

 

These donations and gifts will make a significant difference to the vulnerable children in Southend-on-Sea ensuring that everyone gets to open a present at Christmas regardless of their circumstances.

590.

Questions from Members of the Public

Minutes:

The relevant Cabinet Members responded to written questions received from members of the public.

591.

Questions from Councillors

Minutes:

The relevant Cabinet Members responded to questions received from Councillors.

592.

Minutes of the meeting of Appeals Committee A held on Tuesday, 15 October 2019 pdf icon PDF 48 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

593.

Minutes of the meeting of Licensing Committee held on Thursday, 17 October 2019 pdf icon PDF 51 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

594.

Minutes of the meeting of Audit Committee held on Wednesday, 23 October 2019 pdf icon PDF 61 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

595.

Minutes of the meeting of Cabinet Committee held on Monday, 4 November 2019 pdf icon PDF 67 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

596.

Minutes of the meeting of Cabinet held on Tuesday, 5 November 2019 pdf icon PDF 107 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted and the recommendations contained in Minutes 519, 520 and 524, be approved.

 

597.

Minutes of the meeting of Development Control Committee held on Wednesday, 6 November 2019 pdf icon PDF 183 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

598.

Minutes of the meeting of Licensing Sub-Committee C held on Friday, 8 November 2019 pdf icon PDF 50 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

599.

Minutes of the meeting of Appeals Committee B held on Wednesday, 13 November 2019 pdf icon PDF 49 KB

Minutes attached.

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

600.

Minutes of the meeting of Place Scrutiny Committee held on Monday, 25 November 2019 pdf icon PDF 69 KB

Minutes attached

Minutes:

During consideration of Minute 558 (Parking Review Scope) and Minute 560 (Notice of Motion: Dog Poo DNA) motions were proposed and seconded to refer the matters back to Cabinet.

 

The motions for reference back of Minute 558 and Minute 560 were not carried.

 

 

Resolved:

 

That the minutes of this meeting be noted.

 

601.

Minutes of the meeting of People Scrutiny Committee held on Tuesday, 26 November 2019 pdf icon PDF 70 KB

Minutes attached

Minutes:

Resolved:

 

That the minutes of this meeting be noted.

 

602.

Minutes of the meeting of Policy and Resources Scrutiny Committee held on Thursday, 28 November 2019 pdf icon PDF 73 KB

Minutes attached.

Minutes:

 

During consideration of Minute 576 (Notice of Motion: Gender Neutral Language) the Leader of the Council clarified two points:

 

(a) Policies would be updated over time as they are renewed; and

(b) It is only intended to change the default position and Councillors would have the right to be addressed using gender-specific terms if they wished.

 

During consideration of Minute 576 (Notice of Motion: Gender Neutral Language) a requisition for a named vote having been made in accordance with Council Procedure Rule 12.1 to refer the matter back to Cabinet, the voting was as follows:

 

For reference back:

Cllrs Aylen, Ayling, Bright, Buck, Chalk, Cox, Davidson, Dear, F. Evans, K. Evans, Flewitt, Folkard, Habermel, Jarvis, McGlone, Salter, Shead (17)

 

Against reference back:

Cllrs Borton, Boyd, Burton, Collins, Cowan, Dent, George, Gilbert, Harp, Hooper, Jones, Kelly, McDonald, Mitchell, Mulroney, Nevin, Robinson, Stafford, Terry, Thompson, Wakefield, Wexham and Woodley (23)

 

Abstentions:

Cllrs Lamb and Walker (2)

 

Absent for the vote:

Cllrs Beck, Burzotta, Garston, Moring, Nelson, Van Looy, Ward and Willis (8)

 

The motion for reference back of Minute 576 was not carried.

 

During consideration of Minute 581 (Shareholder Board Minutes held 16th October 2019: Porters Place LLP Business Plan) a requisition for a named vote having been made in accordance with Council Procedure Rule 12.1 to refer the matter back to Cabinet, the voting was as follows:

 

For reference back:

Cllrs Boyd, Bright, Buck, Cox, Davidson, Dear, F. Evans, Flewitt, Folkard, Garne, Habermel, Jarvis, McGlone, Salter, Walker (15)

 

Against reference back:

Cllrs Ayling, Borton, Burton, Chalk, Collins, Cowan, Dent, K. Evans, George, Gilbert, Harp, Hooper, Jones, Kelly, McDonald, Mitchell, Mulroney, Robinson, Shead, Stafford, Terry, Thompson, Wakefield, Wexham and Woodley (25)

 

Abstentions:

Cllrs Aylen and Lamb (2)

 

Absent for the vote:

Cllrs Beck, Burzotta, Garston, Moring, Nelson, Nevin, Van Looy, Ward and Willis (9)

 

The motion for reference back of Minute 581 was not carried.

 

Resolved:

 

1. That the minutes of this meeting be noted and the recommendations contained in Minutes 578 and 580, be approved.

 

2. That the following recommendations contained in Minute 576, be approved:

 

a. That male universals, such as ‘chairman’, be removed from the Constitution, Policies and all written and verbal communications and be replaced with gender-neutral terms, such as ‘chair’;

 

b. Desist from making reference to a person’s marital status unless they expressly request it is included;

 

c. That gender-neutral language be used where an individual’s sex or social gender are not relevant or not known; and

 

d. That these changes be communicated to all departments and members of staff within Southend-on-Sea Borough Council.

 

603.

Notice of Motion - Fireworks pdf icon PDF 45 KB

Notice of Motion attached

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4 the following Notice of Motion, be referred to the Cabinet:

 

‘Fireworks

 

Fireworks are used by people throughout the year to mark different events. While they can bring much enjoyment to some people, they can cause significant problems and fear for other people and animals.

 

They can be a source of fear and distress for many animals (including pet animals, farm livestock and wildlife). Animals affected not only suffer psychological distress but can also cause themselves injuries – sometimes very serious ones – as they attempt to run away or hide from the noise.

 

This Council therefore resolves that it should:

 

1. Require all public firework displays within the local authority boundaries to be advertised in advance of the event, allowing residents to take precautions for their animals and vulnerable people.

2. To actively promote a public awareness campaign about the impact of fireworks on animal welfare and vulnerable people – including the precautions that can be taken to mitigate risks.

3. To write to the UK Government urging them to introduce legislation to limit the maximum noise level of fireworks to 90dB for those sold to the public for private displays.

4. To encourage local suppliers of fireworks to stock ‘quieter’ fireworks for public display.’

 

Proposed by: Cllr Cox

Seconded by: Cllr Buck

 

 

604.

Notice of Motion - National Community Energy Campaign pdf icon PDF 28 KB

Notice of Motion attached.

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4 the following Notice of Motion, be referred to the Cabinet:

 

‘National Community Energy Campaign

 

Southend-on-Sea Borough Council:

 

(i) Acknowledges the efforts that this council has made to reduce greenhouse gas emissions and promote renewable energy; 

(ii) recognises that councils can play a central role in creating sustainable communities, particularly through the provision of locally generated renewable electricity; 

(iii) further recognises:

 

·         that very large financial setup and running costs involved in selling locally generated renewable electricity to local customers result in it being impossible for local renewable electricity generators to do so;

 

·         that making these financial costs proportionate to the scale of a renewable electricity supplier’s operation would create significant opportunities for councils to be providers of locally generated renewable electricity directly to local people, businesses and organisations, and

 

·         that revenues received by councils that became local renewable electricity providers could be used to help fund local greenhouse gas emissions reduction measures and to help improve local services and facilities;

 

(iv) accordingly resolves to support the Local Electricity Bill, currently supported by a cross-party group of 115 MPs, and which, if made law, would make the setup and running costs of selling renewable electricity to local customers proportionate by establishing a Right to Local Supply; and 

 

(v) further resolves to: 

 

·         inform the local media of this decision,

·         write to local MPs, asking them to support the Bill, and

·         write to the organisers of the campaign for the Bill, Power for People, (at 8 Delancey Passage, Camden, London NW1 7NN or info@powerforpeople.org.uk) expressing its support.’

 

Proposed by: Cllr Nevin

Seconded by: Cllr Mitchell

 

 

 

605.

Notice of Motion - Councillors Traffic and Parking Requests pdf icon PDF 59 KB

Notice of Motion attached

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4 the following Notice of Motion, be referred to the Cabinet Committee:

 

Members Traffic & Parking Requests

 

The decision by the Deputy Leader to suspend the members request list for traffic and parking schemes has left a democratic deficit.

 

Residents are frustrated that members, elected to champion issues and take up issues on their behalf, are prevented from raising traffic and parking concerns on their behalf. Therefore:

 

The Executive considers the implementation of the following schemes:

 

·         St Mary’s Road & St Benet’s Road short-stay parking spaces Increase permitted parking time from one hour to two hours.  Retain no return within four hours.

·         Priory Avenue - near junction with St Benet’s Road, remove stretch of double yellow lines on west side of Priory Avenue alongside newsagents, to create two short stay parking spaces (maximum stay of 30 minutes).

·         Highlands Shops London Road Leigh-on-Sea, erect bollards along the kerbs to stop vehicles mounting and driving along the pavements to park outside the shops and remove pavement crossing south of the Parade.

·         Galton Rd, Imperial Avenue, Crowstone Rd, Alleyn Place consultation on one hour parking restriction for one side of each road only. To include new layout of existing/proposed yellow lines staggered on either side of roads to also provide traffic calming.

·         Install double yellow lines at the junction of Eastwood Road North & Charfont Close.

·         The length of carriage way set aside to merge three lanes into one at Kent Elms Corner that the scheme is reviewed with a view to identifying the impact of making the Southend bound, inside lane left hand turn only.

·         Review the Maya Close/Ness Road junction where there has been one fatality and several accidents since.

·         Improve the Ness Road/Campfield Road/Seaview Road/Grove Walk Junction to cope with the expected increased traffic from the construction of the Lidl store with its 140 car parking spaces.

 

·         Widen the exits off the Ness Road roundabout by Bridge Garage and increase the space of the pedestrian refuge which carries 40ft lorries all day long and 5 buses in each direction every hour mounting the kerb.

·         Improve the Campfield Road and New Garrison Road junction and the Hinguar School Roundabout to allow for deliveries to the new Lidl store.

·         Install junction protection on the roundabout on the Thorpe Hall Aveue/Woodgrange Drive junction, southbound, just below the railway bridge.

·         Introduce 1 hour parking restriction between 09:00 – 10:00 on the new parking bays in Riviera Drive.

·         Safety improvements to the Royston Avenue/Eastern Avenue junction

·         Parking restrictions in Mountdale Gardens, Suffolk, Norfolk, Kent and Surrey Avenues to deter inconsiderate parking at school drop-off and pick-up times.

·         Time restriction or other residents backed permit parking scheme in Vickers Road, Avro Road, Wilmott Road and Bristol Road.’

 

Proposed by: Cllr Cox

Seconded by: Cllr Davidson

606.

Notice of Motion - Safer Passing Signage pdf icon PDF 41 KB

Notice of Motion attached

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4 the following Notice of Motion, be referred to the Cabinet:

 

‘Safer Passing signage

 

This Council has declared a Climate Emergency and has agreed that it must take action to tackle carbon emissions emitted in the borough. Although this Council recognises that the use of the car is important to the economy of the Borough we also recognise that we should encourage other means of transport to reduce carbon emission, including cycling.

 

One of the main reasons residents do not choose to cycle around the borough is a fear of being harmed whilst riding on the road. One notable concern are cars passing too closely when overtaking.

 

This Council proposes:

 

1) To install signage encouraging a safe passing distance of 1.5 meters on all signs as they are replaced or newly installed;

 

2) To use the borough’s electronic signage systems to encourage a safe passing distance of 1.5 metres:

 

3) To review the use of mats on the road surface to encourage a safe passing distance of 1.5 metres.’

 

Proposed by: Councillor Cox

Seconded by: Councillor Buck

607.

Notice of Motion - Transparent and Accessible Council pdf icon PDF 81 KB

Notice of Motion attached

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4 the following Notice of Motion, be referred to the Cabinet:

 

‘Transparent and Accessible Council

 

This Council should remain transparent and accessible to all residents in Southend. With more people turning to the internet and social media to keep informed about the events in their local area. At present only the Full Council meeting is streamed live on the council’s website. This has meant that residents who are unable to attend important public meetings such as cabinet and the three scrutiny committees, whether due to mobility issues or prior commitments, are unable to scrutinise the decisions made at this level.

 

Therefore, this Council resolves to:

 

a) Host all public Place, People and Policy and Resource Scrutiny Committees in the full chamber where they should be recorded with the cameras to be streamed live and stored on the Council website

b) To stream live all recorded meetings on social media platforms where possible.

c) To ensure live updates on the Council’s social media page happens for every social media feed.’

 

Proposed by: Cllr Habermel

Seconded by:  Cllr Boyd

 

608.

Notice of Motion - Tree Cover pdf icon PDF 56 KB

Notice of Motion attached.

Minutes:

Resolved:

 

That in accordance with Standing Order 8.4 the following Notice of Motion, be referred to the Cabinet:

 

‘Doubling Tree Cover

 

Trees have a crucial role to play in tackling the climate emergency as part of an ambitious local Climate Action Plan, by drawing down carbon and locking it up in their wood. Doubling tree cover across the UK could draw down 50 million tonnes of carbon dioxide annually, which is around 10% of current UK emissions.

 

Trees also provide additional benefits beyond their critical importance in reaching net-zero greenhouse gas emissions: trees create more space for nature, supporting hundreds of species of insects, birds and mammals. Trees are also great for public health, helping clean the air and providing access to nature that’s important for our wellbeing.

 

This Council therefore resolves that it should:

 

1. Double tree cover in Southend by 2045.

2. Double tree cover on council-owned land, by growing/planting more trees in public parks, council-owned land and green belt land within the borough.

3. Update all council strategies and local plans to incorporate this target.’

 

Proposed by: Cllr Bright

Seconded by: Cllr Cox

 

609.

Local Council Tax Support Scheme pdf icon PDF 91 KB

Report of the Executive Director (Finance and Resources) to follow

Minutes:

The Council considered a report of the Executive Director (Finance and Resources) presenting the Local Council Tax Support Scheme for 2020/21.

 

Resolved:

 

That the current Local Council Tax Support Scheme 2019/20 be readopted for 2020/21.

610.

Standing Order 1.7 - Duration of Meetings

Minutes:

During consideration of Minute 559 and in accordance with Standing Order 1.7, the hour of 10.00pm having been reached the Council:

 

Resolved:

 

To continue for one further hour until 11.00pm.

 

611.

Thanks and Appreciation - Simon Leftley, Deputy Chief Executive (People)

Minutes:

The Worshipful the Mayor advised that this would be the last Council meeting attended by Simon Leftley, Deputy Chief Executive (People) as he is retiring in the New Year.

 

The Council extended their thanks and best wishes and thanked him for his help, support and dedication over many years.

 

 

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