Part I
702
Apologies for absence.
There were no apologies for absence.
703
Declarations of interest.
The following interest was declared at the meeting: Councillor Longley - Petition to Save Lollipops Pre-school from Closure - Chair of Community Centre in Eastwood which also runs a nursery - non-pecuniary interest
704
Minutes of the Meeting held on Tuesday, 6th January, 2015
Resolved:- That the Minutes of the Meeting held on Tuesday 6th January 2015 be confirmed as a correct record and signed.
705
Minutes of the Meeting held on Tuesday, 20th January, 2015
Resolved:- That the Minutes of the Meeting held on Tuesday 20th January 2015 be confirmed as a correct record and signed.
706
Minutes of the Meeting held on Thursday, 12th February, 2015
Resolved:- That the Minutes of the Meeting held on Thursday 12th February 2015 be confirmed as a correct record and signed.
707
Petition - Save Lollipops Pre-school from Closure
Resolved:- 1. That support to the provider to secure new premises, be continued. 2. That should a suitable premises be found, the pre-school be supported through advice and guidance on its suitability and future sustainability. In the event that the pre-school has to close, support be provided to parents and staff to find alternative provision and new employment within other childcare settings respectively. Reason for Decision To respond to the petition. Other Options None. Note:- This is an Executive Function. Eligible for call-in to People Scrutiny Committee. Executive Councillor:- A P Jones.
708
Notice of Motion - Towns against Tax Dodging
Resolved:- That the motion be adopted. Reason for Decision To respond to the Notice of Motion. Other Options None. Note:- This is an Executive Function. Eligible for call in to Policy & Resources Scrutiny Committee Executive Councillor:- Woodley
709
Monthly Performance Report - January 2015
Resolved:- That the submitted report be noted. Note:- This is an Executive Function. Referred direct to all three Scrutiny Committees. Executive Councillor:- As appropriate to the item.
710
Corporate Performance Management - 2015/16
Resolved:- 1. That the corporate performance measures to be monitored via the Monthly Performance Report for 2015/16, as set out in appendix 1 to the submitted report, be approved. 2. That the corporate priority actions, to support implementation of the Council's 2015/16 corporate priorities, as set out in appendix 2 to the submitted report, be approved. Reason for Decision To ensure measures and targets are in place by which the Council can assess its performance against its agreed corporate priorities. Other Options 1. Significantly increasing the numbers of performance measures and indicators. This would place significant pressure on available resources to undertake the necessary monitoring and would result in diverting resources from other priority areas. 2. Not identifying any corporate priority actions or indicators. This would leave the Council unable to monitor its performance against its key priorities or to assess whether resources are appropriately allocated. Note:- This is an Executive Function Eligible for call-in to all three Scrutiny Committees Executive Councillor:- Woodley*Called in to:- People Scrutiny Committee and Place Scrutiny Committee and Policy and Resources Scrutiny Committee
711
Mortgage Interest Rate - April 2015 to September 2015
Recommended:- 1. That it be noted that the current Local Average Rate of Interest has changed to 4.72% from the previous declared rate of 5.08% for the period from December 2014 to March 2015. 2. That the Local Average Rate of Interest be declared at 4.67% for the period from April 2015 to September 2015. 3. That the Council's mortgage interest rate be decreased from 4.72% to 4.67% for the period from April 2015 to September 2015. Reason for Decision To comply with the statutory requirements of the Housing Act 1985. Other Options None. Note:- This is a Council Function Eligible for call-in to Policy & Resources Scrutiny Committee Executive Councillor:- Woodley
712
Quarter Three Treasury Management Report - 2014/15
Recommended:- 1. That the Quarter Three Treasury Management Report for 2014/15 be approved. 2. That it be noted that treasury management activities were carried out in accordance with the CIPFA (Chartered Institute of Public Finance and Accountancy) Code of Practice for Treasury Management in the Public Sector during the period from April to December 2014. 3. That it be noted that the loan and investment portfolios were actively managed to minimise cost and maximise interest earned, whilst maintaining a low level of risk. 4. That it be noted that an average of £72.1m of investments were managed in-house. These earned £0.30m of interest during this nine month period at an average rate of 0.55%. This is 0.20% over the average 7-day LIBID and 0.05% over bank base rate. 5. That it be noted that an average of £24.7m of investments were managed by fund managers. These earned £0.17m of interest during this nine month period at an average rate of 0.90%. This is 0.55% over the average 7-day LIBID and 0.40% over bank base rate. 6. That it be noted that the level of borrowing from the Public Works Loan Board (PWLB) (excluding debt relating to services transferred from Essex County Council on 1st April 1998) decreased from £250.8m to £240.8m (HRA: £81.7m, GF: £159.1m) during the period from April to December 2014. Reason for Decision The CIPFA Code of Practice on Treasury Management recommends that Local Authorities should submit reports regularly. The Treasury Management Policy Statement for 2014/15 set out that reports would be submitted to Cabinet quarterly on the activities of the treasury management operation. Other Options There are many options available for the operation of the Treasury Management function, with varying degrees of risk associated with them. The Treasury Management Policy aims to effectively control risk to within a prudent level, whilst providing optimum performance consistent with that level of risk. Note:- This is a Council Function Eligible for call-in to Policy & Resources Scrutiny Committee Executive Councillor:- Woodley
713
Admission Arrangements for Community Schools 2016
Resolved:- That the published admission arrangements for community schools for 2016/17, as set out in appendix 1 to the submitted report, be approved. Reason for Decision The Council has a duty to determine the admission arrangements for community schools by 15th April each year. Other Options None. Note:- This is an Executive Function Eligible for call-in to People Scrutiny Committee Executive Councillor:- A P Jones
714
Annual Procurement Plan 2015-16
Resolved:- That the Annual Procurement Plan be approved, allowing the Corporate Procurement team to commence with procuring works and services in accordance with the Contract Procurement Rules and Financial Regulations. Reason for Decision To comply with the requirements of the Council's constitution. Other Options None. Note:- This is an Executive Function Eligible for call-in to Policy & Resources Scrutiny Committee Executive Councillor:- Norman
715
Annual Report on the Implementation of the SEN Strategy
Resolved:- That the submitted report be noted. Reason for Decision To inform Members of the progress made in implementing the SEN Strategy. Other Options None. Note:- This is an Executive Function Eligible for call-in to People Scrutiny Committee Executive Councillor:- A P Jones
716
DCLG Redress Scheme
Resolved:- 1. That Officers be authorised to investigate whether all Letting or Managing Agents operating in the Borough are Members of a nationally recognised Redress Scheme. 2. That the Council take action to prosecute Agents found to have breached the regulations and to impose a monetary penalty of up to £5,000. Reason for Decision To comply with new legislation. Other Options None. Note:- This is an Executive Function Eligible for call-in to Policy & Resources Scrutiny Committee Executive Councillor:- Norman
717
Drugs, Alcohol & Problem Gambling Strategy
Resolved:- 1. That subject to wider consultation and further development, the strategy be endorsed. 2. That an implementation group be developed as part of the joint commissioning arrangements with the Clinical Commissioning Group to oversee the final development of the strategy and its implementation. Reason for Decision It is believed that by developing both this strategic approach and, more importantly, the arrangements through which to drive its implementation, that more effective commissioning of prevention, treatment and enforcement activity is viable. These improvements will arise both from the elimination of duplication, as well as enhanced understanding of need and opportunities for better aligning delivery with earlier opportunities for intervention. This is found elsewhere to be effective in meeting many people's needs before they become entrenched within destructive drug, alcohol and gambling dependencies requiring costly treatment, criminal justice and social care support. These arrangements have the potential to deliver better care to more people within existing budgets. Other Options None. Note:- This is an Executive Function Eligible for call-in to People Scrutiny Committee Executive Councillor:- Norman*Called in to:- People Scrutiny Committee
718
Empty Homes Strategy 2015 - 2020
Resolved:- That the draft Empty Homes Strategy be approved for further consultation with other agencies in the local community. Reason for Decision To ensure empty homes are brought back into use. Other Options None. Note:- This is an Executive Function Eligible for call-in to Policy & Resources Scrutiny Committee Executive Councillor:- Norman
719
School Term Dates 2016-17
Resolved:- That the school term and holiday dates for 2016/17, as set out in appendix 1 to the submitted report, be approved. Reason for Decision To determine the school term and holiday dates for the 2016/17 academic year. Other Options None. Note:- This is an Executive Function Eligible for call-in to People Scrutiny Committee Executive Councillor:- A P Jones*Called in to:- People Scrutiny Committee
720
Southend Children & Young People's Plan 2015-16
Resolved:- 1. That the 2015/16 CYPP priorities, be approved. 2. That the Corporate Director for People, in consultation with the Portfolio Holder for Children & Learning, be authorised to approve the detailed delivery plan. Reasons for Decision 1. The CYPP has been developed and endorsed by the Success for All Children Group and supports the Health and Wellbeing Board Strategy aims. 2. The priorities in the CYPP build on previous plans, self-assessment, external assessment and wide consultation and will assist in maintaining or improving the Council's good performance. 3. The Plan gives a clear focus to the work on the Success for All Children Group and enables resources across all agencies to be directed at those actions that will make the biggest improvement in outcomes for children and young people and their families. Other Options None. Note:- This is an Executive Function Eligible for call-in to People Scrutiny Committee Executive Councillor:- A P Jones
721
City Deal Update Report
Resolved:- That the City Deal activity update be noted. Reason for Decision To inform Members of the progress of the City Deal activities. Other Options None. Note:- This is an Executive Function Eligible for call-in to Place Scrutiny Committee Executive Councillor:- Longley*Called in to:- Place Scrutiny Committee
722
Flood Incident Report
Resolved:- 1. That the flooding reports (as circulated at the meeting) be noted and approved for publication. 2. That the combined Action Plan, as recommended in the reports, be approved. 3. That the actions taken and work carried out to date to address or investigate identified issues in the highways drainage and sewerage infrastructure, be noted. Reason for Decision To publish the flood incident reports as required under the Floods and Water Management Act 2010 and to approve a course of action to minimise future risk. Other Options None. Note:- This is an Executive Function Eligible for call-in to Place Scrutiny Committee Executive Councillor:- Terry*Called in to:- Place Scrutiny Committee
723
A127 Kent Elms
Resolved:- 1. That the installation of a controlled surface pedestrian crossing on the A127 be progressed in advance of the major junction improvements currently being considered. 2. That the preliminary design and the programme for detailed design and construction of the surface crossing, including the advertisement of any necessary traffic regulation orders, be approved. 3. That the Chief Executive and Corporate Director for Place, in consultation with the Portfolio Holder for Public Protection, Waste and Transport, be authorised to agree the detailed design and implementation of the surface crossing, following circulation of these details to all Members and discussions with the Leaders of the opposition parties. 4. That the Chief Executive and Corporate Director for Place, in consultation with the Portfolio Holder for Public Protection, Waste and Transport, be authorised to approve the implementation of the project. Reason for Decision The new pedestrian surface access crossing will support the delivery of the final junction improvement works whilst providing access to pedestrians in the immediate future. The new crossing will provide access to local businesses, Kent Elms Health Centre and Library. Other Options None. Note:- This is an Executive Function Eligible for call-in to Place Scrutiny Committee Executive Councillor:- Terry*Called in to:- Place Scrutiny Committee
724
Regeneration Priorities
Resolved:- 1. That the priorities for regeneration and economic development be confirmed. 2. That the priorities identified in appendix 1 to the submitted report be used to inform a new regeneration framework to 2025. Reason for Decision The existing regeneration framework has now been partially delivered. The current context therefore needs to be produced to aid delivery of future priorities. Other Options An external assessment of regeneration projects and priorities could be commissioned. Note:- This is an Executive Function Eligible for call-in to Place Scrutiny Committee Executive Councillor:- Longley*Called in to:- Place Scrutiny Committee
725
The Regulators Code and Regulatory Services Enforcement Policy
Recommended:- That the Regulatory Services Enforcement Policy, as set out in appendix 1 to the submitted report, be approved. Reasons for Decision 1. There is a duty for Local Authorities to comply with the Regulatory Enforcement Sanctions Act 2008 and the duties imposed through the Better Regulation Delivery Office. 2. There is a requirement for the Local Authority to publish an enforcement policy for Regulators within the scope detailed in Orders made under section 24(2) of the Legislative and Regulatory Reform Act 2006, which takes into account legislation and centrally issued guidance on enforcement activities. The Regulatory Services Enforcement Policy has been prepared taking into account both the legislation and centrally issued guidance. 3. The Regulatory Services Enforcement Policy has been subject to a formal consultation process, of both regulated entities and other interested parties as required by the statutory code of practice for regulators. Other Options None. Note:- This is a Council Function Eligible for call-in to Place Scrutiny Committee Executive Councillor:- Assenheim*Called in to:- Place Scrutiny Committee
726
South East Local Enterprise Partnership - Delivery Review
Resolved:- 1. That the introduction by SELEP of an accountability framework be endorsed. 2. That the establishment of an executive joint committee in partnership with Medway and Thurrock Borough Councils and Essex, Kent and East Sussex County Councils, with the membership and terms of reference set out in appendix 1 to the submitted report, be approved. 3. That the Corporate Director for Place, in consultation with the Portfolio Holder for Enterprise, Tourism and Economic Development, be authorised to conclude a joint committee agreement with the other authorities. Reason for Decision As set out in the submitted report. Other Options None. Note:- This is an Executive Function Eligible for call-in to Place Scrutiny Committee Executive Councillor:- Woodley*Called in to:- Place Scrutiny Committee
727
Annual Public Health Report 2014
Resolved:- That the content and recommendations of the 2014 Annual Report, be noted. Reason for Decision The Health and Social Care Act 2012 requires Directors of Public Health to prepare an annual report on the health of the local population. Other Options None. Note:- This is an Executive Function Eligible for call-in to People Scrutiny Committee Executive Councillor:- Gilbert This matter had previously been subject to pre-Cabinet scrutiny.*Called in to:- People Scrutiny Committee
728
Southend Joint Health and Wellbeing Strategy Refresh 2015-16
Resolved:- 1. That the Southend Health and Wellbeing Strategy be refreshed in two stages: Stage 1 - Short term refresh from April 2015 - April 2016 Stage 2 - Longer term priorities to then be developed for 2016-2020. 2. That for 2015-16, the following three new broad impact' goals be added to the nine Ambitions within the current Strategy: a. Increased Physical Activity (prevention) b. Increased Aspiration and Opportunity (addressing inequality) c. Increased Personal Responsibility and Participation (sustainability) Reasons for Decision As set out in the submitted report. Other Options None. Note:- This is an Executive Function Eligible for call-in to People Scrutiny Committee Executive Councillor:- Norman*Called in to:- People Scrutiny Committee
729
Council Procedure Rule 46
Resolved:- That the submitted report, be noted. Note:- This is an Executive Function Eligible for call-in as appropriate to the item Executive Councillor:- As appropriate to the item
Part I Report(s) on minor matters and for information
730
Exclusion of the Public.
Resolved:- That, under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting for the item of business set out below, on the grounds that it would involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Part II
731
Council Procedure Rule 46 - Confidential Sheet
Resolved:- That the submitted report, be noted. Note:- This is an Executive Function Eligible for call-in to Policy and Resources Scrutiny Committee Executive Councillor:- Woodley